Technical coordination assistant General Expertise: Environmental affairs
Result of Service
For the effective implementation of the activities aforementioned, the Technical coordination assistant will perform the following tasks:
● In coordination with the Project Management Unit, define the workplan, specific outputs and deliverables and estimated deadlines to comply with this Terms of Reference.
● Maintain fluent communication with the Project Management Unit and UNEP National Adaptation Plan Task Manager and support the coordinated work of the team, by arranging team meetings, proposing strategic talking points, preparing inputs for meetings and presentations.
● According to the approved proposal, support the preparation of the short, medium, and long-term agenda of the NAP as well as the annual operational plan, implementation and procurement plan and any other strategic planning instruments for the NAP Project.
● Support the National Project Coordinator and the UNEP Task Manager to plan, manage, coordinate and execute the daily activities of the project, such as workshops, consulting missions and technical reports as indicated in the proposal document, ensuring that the vision and values of the United Nations are respected, particularly in matters of sustainable development, gender equality and climate resilience.
● Propose planning, tracking and management tools to ensure the effective planning and implementation of activities to be carried out within the project, while promoting the delivery of high-quality technical deliverables (activity 5.1.4).
● Lead the tracking and monitoring of the progress made on project activities, identify barriers, challenges and opportunities, propose corrective measures to overcome operational or technical constraints, identify lessons learned, barriers and opportunities and provide recommendations for decision making (activity 5.1.4). This includes the use of sex-disaggregated indicators and gender-based monitoring frameworks to evaluate project results (when applicable).
● Contribute to the preparation of semi-annual and annual reports, as well as other management and progress reports such as the inception report, required by the Green Climate Fund, UNEP and the Project Steering Committee in the appropriate formats and according to the procedures of UNEP and the Secretariat of State for Energy, Natural Resources, Environment and Mining of Honduras (activity 5.1.4).
● Contribute to organizing periodic meetings (at least one per year) at political and technical level (e.g. technical task force groups) among the different governmental institutions in charge of adaptation policies and measures to collectively review and monitor the results of the adaptation actions implemented under their institutions and monitor the progress made achieving the goals established, and if needed use the inputs to redirect the adaptation planning strategies (activity 1.1.5).
● Contribute to organizing periodic meetings (at least one per year) participatory meetings of relevant stakeholders to present the progress made in the project execution and results obtained, the state of art of the National Adaptation Plan, the Adaptation NDC and the progress made to achieving the goals established by the country (Activity 1.3.5).
● Prepare support materials such as PowerPoint presentations, briefing notes, and summary reports for project meetings, workshops and trainings.
● Manage and control the submission of documentation within and / or outside the project.
● Prepare and process reports, circular notes, memorandums, letters, institutional documents, and any other type of writings requested by the Project Coordinator with the required breadth and frequency.
● Support the coordination of the project in the management of knowledge, systematization of information, elaboration of documents: Actions of revision, edition, and publication of documents.
● Follow-up and review project deliverables, providing technical guidance and recommendations to overcome challenges, promoting high-quality deliverables are completed in a timely manner.
● Assist the Project Management Unit and the UNEP National Adaptation Plan Task Manager in any other support services as requested, to ensure smooth operation of daily activities and proper management of the unit’s resources.
Duties and Responsibilities
1. General Background of Assignment
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
UNEP, through its Latin America and the Caribbean Office located in Panama City, works closely with the 33 countries of the region - including 16 Small Island Developing States - with a population of about 588 million people, to implement the Agenda 2030 for Sustainable Development and its Sustainable Development Goals (SDGs), the United Nations Framework Convention on Climate Change (UNFCCC) Paris Agreement and the priority actions defined in countries’ Nationally Determined Contributions (NDCs). The office works to serve the needs of the region and its activities are integrated into the Medium-Term Strategy and the Programme of Work approved by the United Nations Environment Assembly (UNEA).
In terms of supporting countries in the region attain the global commitments signed within the framework of the Paris Agreement, UNEP’s Latin America and the Caribbean Sub-programme on Climate Change aims at strengthening the ability of countries to move towards climate-resilient and low emission strategies for sustainable development and human well-being. In this framework, the UNEP Sub-programme on Climate Change, through its Climate Change Unit leads and supports several initiatives oriented at designing, promoting and implementing innovative mitigation and adaptation solutions at the national and subnational level, and strengthening the transparency framework of the countries.
The expected accomplishment regarding climate change adaptation is that adaptation approaches, including the ecosystem-based approach, are implemented and integrated into key sectoral and national development strategies to reduce vulnerability and strengthen resilience to climate change impacts. Furthermore, UNEP’s Sub-programme on Climate Change is also committed to ensure that cross-cutting issues such as gender equity and women’s empowerment are effectively integrated in the development of its tasks to guarantee equitable development in line with its adaptation objectives.
In this context, the Secretariat of State for Energy, Natural Resources, Environment and Mining (MiAmbiente) of Honduras and UNEP, have agreed on the implementation of the project Enabling environments to effectively plan, implement, monitor and report strategic National Adaptation Processes in Honduras framed within the Readiness program of the Green Climate Fund (GCF).
The main objective of the project is to build sustainable country capacity and strengthen stakeholder engagement to plan, finance, implement, monitor and report strategic national adaptation processes and communicate knowledge about climate change adaptation.
The project seeks to achieve its objective through the following outcomes:
• Country institutional and technical capacity, and stakeholder engagement strengthened.
• National adaptation strategic planning strengthened.
• Financial flows and investment for adaptation measures under the National Adaptation Plan (NAP) and NDC fostered.
• Knowledge management strengthened.
• Adaptation transparency framework strengthened.
To fulfill the objectives of the project, the UNEP Latin America and the Caribbean Office is recruiting a Technical coordination assistant to provide operative and technical support and inputs to the National Project Coordinator and the UNEP Task Manager in the delivery of several activities related to adaptation planning, including support to prepare project agenda and operational plans, track and monitor the progress made on project activities, organize periodic meetings relevant for the NAP project. Additionally, the Technical coordination assistant will provide operative and technical inputs for the different processes needed for the NAP project.
The Technical coordination assistant will operate under the overall supervision of the Adaptation Program Officer at the UNEP Latin America and the Caribbean Office and will assist the National Project Coordinator in the execution of the project. Additionally, he/she will work in close collaboration with the Climate Change Directorate of the Secretariat of State for Energy, Natural Resources, Environment and Mining (MiAmbiente) of Honduras and other national consultants and government and non-governmental counterparts.
The Technical coordination assistant is expected to work over a 12-month period, 40 hours per week, from 9:00am to 5:00pm (Monday to Friday), and to be located in the Project Management Unit in the Secretariat of State for Energy, Natural Resources, Environment and Mining (MiAmbiente),Tegucigalpa, Honduras.
Academic Qualifications: ● A Bachelor’s degree in climate change adaptation, natural resources management, development studies, environmental engineering or a closely related field. Master’s degree is desirable.
Experience: ● A minimum of 5 years of relevant work experience with developing countries on climate change adaptation, natural resources management and/or sustainable development is required.
● Demonstrated experience in the elaboration, preparation and design of reports and official documents from technical and high-level meetings as well as from the review of primary and secondary data is required.
● Experience in environmental project implementation, monitoring and/or evaluation, preparing progress reports, identifying challenges and proposing solutions to overcome them.
● Excellent management of computer tools (Microsoft Windows operating systems) and office automation (Microsoft Office: Word, Excel, PowerPoint), Internet Explorer. Proficiency in design and layout software packages is an advantage.
● Demonstrated work experience in the organization and implementation of small to medium size events is an asset.
● Previous experience working with national or local government entities is an advantage.
● Previous work experience and knowledge about climate change adaptation in Honduras is an asset.
● Experience with international cooperation projects and/or international organizations will be an advantage, as will be knowledge of UNEP policies, procedures, and practices.
Language: ● Excellent written and oral communication skills in Spanish (fluent).
● Fluency in English is desirable.
Competency: ● Professionalism: Ability to apply knowledge of various United Nations administrative, financial, and human resources rules and regulations in work situations. Is results-oriented and committed to excellence. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Demonstrates adaptability to change and willingness to engage in continuous learning. Responds positively to critical feedback and differing points of view.
● Administrative and operational effectiveness: Ability to perform a variety of tasks related to administration and financial management, e.g., human resources, budget/work programme, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations.
● Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
● Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style and format to match audience.
● Teamwork: Is able to work effectively as part of a multidisciplinary team to achieve organizational goals; takes leadership when appropriate; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Skills: ● Ability to communicate complex issues in a language and format that is appropriate to specific target audiences.
● Ability and willingness to travel to urban and rural regions of the country.
● Excellent interpersonal communication skills, experienced in stakeholder engagement, and public relations.
● Excellent political, advisory and facilitation skills. Ability to facilitate technical discussions and participatory processes with multiple stakeholders in multicultural environment.
● Excellent technical leadership and understanding of climate change adaptation concepts, principles and policies. Ability to provide guidance on climate change adaptation, especially as it relates to development planning