Programme Management Officer
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment.
The overall objective of UNEP's Economy Division is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities. This post is in UNEP's Economy Division, Energy and Climate Branch, Global Environment Facility (GEF) Climate Mitigation Unit, Brasilia duty station.
Under the direct supervision of the Senior Programme Officer, the incumbent will be responsible for the following duties:
A. Supervision of project implementation of the GEF Latin American and the Caribbean portfolio of climate change mitigation projects by:
1. Preparing project supervision plans under his/her portfolio for their entire duration and applying adaptive management principles to the supervision of the projects.
2. Organizing and managing the project inception meeting with a view to ensure project implementation readiness.
3. Providing oversight to project execution and in doing so ensuring that all UN Environment and GEF criteria, rules and regulations are adhered to by project partners.
4. Participating in Project Steering Committees and ensuring that Project Steering Committee fulfills its function.
5. Regularly monitoring project progress and performance and rating progress towards meeting project objectives; project execution progress, quality of project monitoring and evaluation, and risk.
6. Monitoring reporting by project executing partners and providing prompt feedback on the contents of the report.
7. Promptly informing management of any significant risks or project problems and taking action and following up on decisions made.
8. Preparing reports in accordance with GEF and UN Environment requirements.
9. Maintaining adequate project-related documentation and providing input to the risk management system of the unit.
10. Identifying projects at risk, providing recommendations and managing corrective actions; applying adaptive management principles to project supervision.
11. Assisting with the preparation of project revisions, ensuring that project revision documentation is complete and in accordance with UN Environment requirements.
12. Reviewing project outputs, providing technical input and ensuring quality standards are met.
13. Managing any mandatory project(s) mid-term review and ensuring that recommendations are considered by execution teams.
14. Supporting the project terminal evaluation.
15. Taking responsibility to ensure that project is financially closed in a prompt manner after completion of project activities.
16. Supervising and mentoring junior professionals, consultants and general service staff.
B. Project identification and development of the regional Latin American and Caribbean Climate Change mitigation portfolio by:
1. Liaising with internal and external partners to identify relevant and eligible project concepts.
2. Discussing and clearing such concepts with the Senior Programme Officer.
3. Consulting with UN Environment's Divisions, regional and liaison offices as necessary.
4. Advising project proponents on how to revise concepts to respond to issues raised by the peer reviewer and other reviews.
5. Monitoring GEF project milestones to avoid delays and potential project cancellation.
6. Addressing GEF Secretariat and Scientific and Technical Advisory Panel (STAP) reviews and ensuring that Project Review Committee recommendations are considered in further project development by the executing agency.
7. Working with the Fund Management Officer to internalize the Project Preparation Grant upon approval.
8. Supervising Project Preparation Grant execution in accordance with UN Environment and GEF policies and procedures.
9. Supporting Project Preparation Grant execution in accordance with UN Environment and GEF policies and procedures.
10. Verifying that the project proposals meet GEF quality-at-entry standards before submission to Senior Programme Officer and GEF Coordination Office for Project Review Committee review.
11. Supporting the executing partners in mobilizing Co-financing for the project.
12. Defending proposals through review process and managing revisions in response to comments.
13. Upon GEF Chief Executive Officer approval, working with the Fund Management Officer to internalize the project document.
C. Economy Division knowledge management and data management by:
1. Identifying and codifying lessons emerging from project implementation.
2. Ensuring accuracy and completeness of project data in the project information system and the risk management system for all projects under his/her supervision.
3. Contributing to project data reconciliation exercises within the Division and with the GEF Secretariat.
4. Identifying media and other outreach opportunities and materials and providing project information and materials.
5. Participating in events organized by GEF and UN Environment to disseminate information on project results and lessons.
D. Undertake UNEP and GEF corporate tasks by:
1. Providing input to UN Environment and GEF policy and information documents as necessary.
2. Identifying opportunities to complement the UNEP Programme of Work with GEF-financed initiatives.
3. Representing Economy Division in UN Environment and GEF–related meetings.
4. Participating in the UN Environment Project Review Committees.
5. Providing regular substantive backstopping to UNEP senior colleagues and partners, including the regional and liaison offices.
6. Maintaining portfolio and risk management records and contributing to UNEP and GEF information and knowledge management.
PROFESSIONALISM: Knowledge and understanding of the Global Environment Facility (GEF). Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments, adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
An advanced university degree in engineering, environmental studies, economics, sustainable energy/energy systems, climate change or related fields is required. A first level university degree combined with an additional two years of qualifying experience may be accepted in lieu of an advanced degree.
At least seven years of relevant experience in the area of climate change mitigation (non-land use) is required.
Experience in climate change mitigation (non-land use) project development and implementation is required.
Practical experience in dealing with Government institutions in Latin America is desirable.
Working experience in an international and multi-cultural setting such as the United Nations System is desirable.
Experience in working with the Global Environment Facility (GEF) or a similar fund, is desirable
English and French are the working languages of the United Nations. For the position advertised, fluency in English and Spanish is required. Fluency in Portuguese is desirable.
NOTE: ‘Fluency’ equals a rating of ‘fluent’ in all four areas (speak, read, write and understand) and ‘Knowledge of’ equals a rating of ‘confident’ in two of the four areas.
Evaluation of qualified candidates for this position may include a substantive assessment, such as a written test, which will be followed by a competency-based interview by phone or teleconference.
This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.
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Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
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