Project Officer

Vienna, , AT

Vacancy 02/2017 – The Ecosystem Services and Management Program (ESM) is recruiting a Project Officer who will work within the Program to coordinate a new international and interdisciplinary research project.


IIASA’s Ecosystems Services and Management Program (ESM) conducts research on ecosystem management for the provision of services related to fiber, food, water and energy, in connection to economic, societal and environmental changes. The Program is renowned for its expertise in long-term global agricultural changes and food systems, and builds its competence by means of a pluridisciplinary team where quantitative analysis plays a strong role with a wide spectrum of models; from detailed process based biophysical models to global economic models.

The ESM Program is expecting to coordinate a five-year project funded by the International Climate Initiative which will start in the first half of 2017. The RESTORE+ project involves 10 partner institutions from across the globe to explore restoration and utilization options of tropical degraded and/or marginal land in order to ease pressure on deforestation as well as mitigating climate change. The project aspires to generate innovative methodology that combines multi-objective modelling (utilizing more than five in-house and newly developed models) with advanced crowd-empowered remote sensing analyses. The project will directly collaborate with policy makers in key tropical countries with the aim of high policy relevance of the planned scientific assessments as well as sustainable adoption of newly developed methodology.

The position:

As the Project Officer you will work with other IIASA staff to manage the administration and logistical needs of the RESTORE+ project. You will work with scientific staff to ensure seamless integration between timely deliveries of the project’s administrative requirements and the projects scientific outputs. You will also act as the central point of contact in all communication and coordination related to administrative needs with project leadership, project partners, and stakeholders, including preparation of written correspondence. We also encourage applicants with academic strength and research interests.

Tasks and responsibilities:

• Managing contractual issues with project partners and subcontractors in cooperation with the ESM financial officer and IIASA’s internal Finance and Sponsored Research (FSR);

• Managing expenses in cooperation with the financial officer, IIASA’s internal Finance and Sponsored Research (FSR) and potential external auditors;

• Ensuring the project’s administrative and financial compliance to funder requirements and good standards are met in-house and with project partners and subcontractors;

• Assisting project leadership in process management of research activities, project milestones and deliverables;

• Preparing periodic reporting of the project as required by funder in coordination with scientific staff, project partners and subcontractors;

• Organization of project meetings and related scientific workshops (e.g. developing agendas, coordinating logistical arrangements, inviting participants, and coordinating preparation of background documents/reports);

• Maintenance of project archives;

• Contribution to dissemination activities incl. website maintenance.


• Good understanding of budgeting, project financial management; experienced with managing budgets, financial reporting, and supporting partner organizations in their financial admin;

• At least five years’ experience in project administration preferably in the research areas of environment related to the topics of land use, climate or development;

• Experience desirable in: academia, government, business, NGOs, international organizations;

• Excellent organizational skills and the capacity to deliver on allocated tasks and respond in a timely manner to deadlines;

• Excellent communication skills in English; Knowledge of Portuguese, French and/or Bahasa-Indonesia is an asset;

• Good interpersonal skills and readiness to work within a diverse team environment.

Appointment Terms:

Duties will be carried out at the IIASA premises in Laxenburg (near Vienna), Austria.

The successful candidate will be offered a full-time position with an initial employment contract of one year with the possibility for extension thereafter. Preferred starting date is 1 March 2017.

IIASA offers a competitive compensation and benefits package (home leave, moving allowances, educational grants for children of school age, and five weeks’ annual vacation). IIASA salaries are exempt from taxation in the host country of Austria.