RTI International is an independent, nonprofit research institute providing technical services to government and commercial clients around the world. The Learning, Energy, and Environmental Development (LEED) Division within the International Development Group is accepting applications for a Project Associate position to support our team.
The Project Associate will support projects and business development efforts as needed. The Project Associate will work on discrete tasks in support of RTI’s LEED Division, and in all cases, will work as a member of the team and in support of the division’s goals. This position will be based in Washington, DC or Research Triangle Park, NC, and will require some domestic and international travel.
- Support daily project and team activities including managing the calendars, agendas, logistics, and meeting notes for project and or technical unit meetings and events.
- Maintain project files on shared drives and SharePoint.
- Process consultant requests; assemble salary history documentation for rate determination by Project Managers.
- Review consultant invoices and work with Accounts Payable to ensure on time payment.
- Draft approval requests for international travel and maintain record of request status.
- Support engagement of subcontractors, consultants, grantees and/or other vendors by assisting with collecting necessary documentation and preparing subcontract/purchase order requests.
- Under supervision of Project Managers and Coordinators, create project cheat sheets/trackers with key funding, contractual, and technical information; lead and manage project trackers.
- Work with Project Coordinators to track completed/approved deliverables across a project portfolio, especially those required for DEC and/or website, and keep lead editor and project website manager informed.
- Support project staff with financial monitoring and tracking.
- Under the supervision of project Coordinators, support field office staff with procurement of software and hardware via Global Technology Solutions.
- Assist with annual DBA calculations and international insurance reporting.
- Draft approval requests for client for proposed new project staff or consultants including years of experience, qualifications, SOW, and salary as needed.
- Support budget planning; consult with field offices, partners, and project team members to support improved forecasting as needed.
- Support property tracking in RTI’s asset management system; work with project teams to ensure information in the system is up to date.
- Perform discrete tasks on projects and or proposal development efforts under the supervision of other Project Management staff.
- Perform other tasks as directed and delegated by the direct supervisor or Project Coordinator in the assigned project.
- A Bachelor’s degree in international relations, environmental, conservation, or natural resources field, with at least two years of related professional experience. Master’s degree preferred.
- Critical thinker, able to identify issues and opportunities, provide solutions and reach consensus with multiple stakeholders.
- Strong written and verbal communications skills in English.
- Proven excellent organizational skills and attention to detail.
- Strong computer skills (Word, Excel, Access, PowerPoint).
- Ability to work in a fast-paced environment, prioritize multiple tasks, and meet deadlines under pressure.
- Must be willing to travel up to 25% of the time.
- Excellent soft skills, including strong interpersonal and communication skills, a problem-solving attitude, and being a self-starter who works both independently and as a collaborative team player.
- Experience supporting the development of proposals, particularly for USAID.
- Experience managing subcontract and grants under USG funded projects.
- Prior experience managing budgets, including tracking, monitoring, and forecasting cost.
- Language skills in Spanish or French.
- Prior experience working, studying, or traveling in developing countries.