NAWI Program Operations Analyst II
In this exciting role, you will become an integral team member of the newly awarded National Alliance for Water Innovation (NAWI) – An Energy Innovation Hub led by Berkeley Lab, along with three other U.S. Department of Energy national laboratories, to address water security issues in the United States.
NAWI is structured into four topic areas: 1) Integrated Data and Analysis, 2) Process Innovation and Intensification, 3) Modeling & Simulation 4) Materials & Manufacturing, and will be managed using DOE project management practices.
What You Will Do:
- Utilizing task and milestone tracking tools (Teamwork) provide monthly and quarterly status reports to the NAWI topic area leads (TALs).
- Assist with project post-award management, daily, weekly task management with TALs and PIs.
- Serve as the lead for coordinating and developing the agendas, tracking and distilling the actions, and taking minutes associated with the R&D project meetings.
- Serve as the gatekeeper to ensure the NAWI TALs complete project elements on time and within budget.
- Coordinate PI input for various meetings and reports and dashboards.
- Facilitate gathering and maintaining of the SOPO, Project Plans, AOP, SOWs for continuing projects.
- Provide day-to-day support to the project with schedule and cost maintenance and status, forecasting, and conducting what-if analysis.
- Assist in gathering, editing, compiling, and generating monthly reports on project status and performance.
- Serve as an SME on project management tools (Teamwork) used by NAWI.
- Support project preparations for various independent project reviews and status meetings.
- Maintain a strong commitment to the implementation and perpetuation of LBNL values and ethics.
- Support the topic area teams in the identification, utilization, and verification of cost share for research projects.
- Provide support for various financial services, including but not limited to - budget development, cost and cost-share tracking, and financial report reconciliation.
- Assist the PIs and TALs in obtaining timely and complete publication information from NAWI performers.
- Participate in the NAWI subcontracting, CRADA, and AOP process by creating requisitions, providing content, coordinating communication for agreement requirements, and tracking progress and completion of agreements.
- Assist in preparation of written procedures and policies for NAWI.
- Assist the Finance and Compliance Manager to support a wide array of post-award activities, such as submission and tracking of requisitions for subcontracts and service contracts, coordination and development of web page content, submission of technical and scientific abstracts, reviews, progress reports, budget justification, and other documentation requiring adherence to agency guidelines and deadlines. Ensure that data supporting these activities is accurate.
Additional Responsibilities as needed:
- Travel to various venues for meetings and conferences
What is Required:
- BA/BS degree with a minimum of 2 years of related experience or an equivalent combination of education and experience.
- Highly organized self-motivated individual with strong interpersonal skills and effective oral and written communication skills.
- Ability to interface with technical professionals effectively.
- Ability to utilize project management software products for the task and milestone tracking.
- Familiarity with water treatment principles, general water research trends, and priorities, and the ecosystem of water stakeholders.
- Experience with operations administration and program development and analysis and demonstrated the ability to successfully manage the coordination planning of moderate scope projects.
- Possess an understanding of best practices and the ability to create and document detailed project cost estimates, which will be the basis for the schedule resource loading.
- Ability to work in an interdisciplinary project environment and/or scientific collaboration that includes participants from academia, national laboratories, state agencies and for-profit companies.
- Basic skills and professional concepts of the operational functions including project planning, budgeting, scheduling, and information tracking.
- Moderate experience organizing and developing technical scientific reports.
- Proficient in current Microsoft Office applications and willing to learn new software products.
- Sensitivity to diversity issues in a project environment.
- Ability to maintain a consistent work schedule during core hours to meet the needs of staff. Ability to influence all levels of organization effectively.
- This is a full-time career appointment, exempt (monthly paid) from overtime pay.
- This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
- Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Lawrence Berkeley National Laboratory encourages applications from women, minorities, veterans, and other underrepresented groups presently considering scientific research careers.