North Macedonia nationals: Individual Consultant for providing Hydrometric Expertise in Introduction of Climate-Resilient Transboundary Flood Risk Management
UNDP is the development arm of the United Nations system, with offices in 180 countries. Globally, the organization employs 17,000 people and manages a budget of USD 5 billion each year.
The UNDP office in Skopje employs a team of 65 and currently manages a portfolio of projects in environmental protection, good governance and social inclusion worth USD 15 million per year.
UNDP is seeking national GIS expert to provide technical support in establishment of Geospatial (GIS) data management system and decision-making associated GIS-based tools and methods for Flood Risk Management (FRM).
The Drin River Basin (DRB) is a transboundary river basin, which extends across Albania, Kosovo, North Macedonia, Montenegro and Greece. Flood risk in riparian countries of the Drin Basin has been an important disaster factor since 2010 with the frequency of floods been observed to be increasing over time. The socio-economic vulnerability is high due to the high (9-21%) poverty rate of the riparian countries. Vulnerability factors also include poor urban planning, unsustainable water management and agricultural practices, deforestation, industrial pollution and poor waste management in areas highly exposed to flooding.
Climate change and climate variability have been increasing the frequency, intensity and impact of flooding in the basin. According to future projections, climate change will have serious negative impacts in DRB including increased frequency and intensity of floods and droughts, increased water scarcity, intensified erosion and sedimentation, increased intensity of snow melt, sea level rise, and damage to water quality and ecosystems.
The ambitious goal of the regional Drin FRM project which is funded by the GEF Adaptation Fund is to assist the riparian countries and improve resilience of 1.6 million people living in the basin by implementation of an integrated climate-resilient flood risk management approach to improve their capacity to manage flood risk and to enhance resilience of vulnerable communities.
To achieve this, the project foresees a set of activities including: 1) improved climate and risk informed decision-making; 2) improved institutional arrangements, legislative and policy framework for climate resilient FRM; and 3) strengthen community resilience through improved flood management, through implementation of structural and non-structural measures.
Key to the strategic management of climate-induced flood risk is to have appropriate density and frequency of monitoring of important hydrometeorological variables. Given the importance of accurate historical hydrometeorological records in the assessment of flood risk, it would be important to ensure that the hydrometric network is spatially optimized and centrally managed, and that data is made available to all flood management practitioners.
Particular role in the strategic management of climate-induced flood risk apart of having appropriate density and frequency of monitoring of important hydrometeorological variables plays the improved knowledge for the complex hydrological cycle and hydraulic processes affected by the interaction of hydrological variables coupled with meteorological parameters. Flood hazard and risk modeling including preparation of appropriate flood hazard and risk maps requires application of most appropriate hydrological/hydraulic modeling tools-models which will comprehensively measure and simulate the interaction of the key flooding associated factors such as: morphology and structure of the terrain, type and intensity of precipitation, vegetation cover, geology, drainage capacity, river basin morphology extending to the present channels and floodplan, their interaction and roughness. This is the key approach in flood risk management of the EU flood Directive principles 2007/60/EU (EUFD). Based on this core knowledge about the processes in the river basin, measures (non-structural and structural) are being developed as part of the flood risk management plan.
The national expert will work under the direct supervision of National Project Manager and cooperate closely with the engaged international experts: Chief Technical Advisor (CTA) and International Hydrometric Network Expert, as well as with relevant national institutions such as HydroMet Service and the Ministry of Environment and Physical Planning.
Duties and Responsibilities
Objective of the Assignment
The objective of this assignment is structured to provide technical support for assessment, optimization and expansion of the national hydrometric network in DRB including the National Hydrometeorological Service as main beneficiary as well as support in development of optimized basin wide hydrometric network under leading role of the international hydrometric network expert.
Task 1: Data collection and analysis. This task should incorporate baseline data provided in the key available relevant documents such as the Drin-Buna/Bojana Basin Flow and Flood Forecasting System by Deutsche Gesellschaft fu¨r Internationale Zusammenarbeit (GIZ) GmbH and additional data necessary to be collected for extending the system.
Specific duties and responsibilities include:
- Review the existing coverage, physical condition and data collection procedure including the quality of the obtained data;
- Collect data from the National Hydrometeorological Service to get the current station coverage, equipment installed, data period and data collection procedure;
- Asses the monitoring network requirements for effective monitoring for strategic flood risk management, flood forecasting and early warning in the future and optimize the stations coverage;
- Assess the existing telecommunications infrastructure to support the telemetered and automated stations;
- Analyze the formats of all relevant historic data for DRB and propose scope of data to be processed e.g. digitization in order to be unified, harmonized and stored within the hydrometric database. Establish guidelines, procedures, data sharing protocols and user’s manuals for the new hydrometric database;
- Assess the current institutional arrangement in the country and capacity for the operation and maintenance of the hydrometric network with guiding input of the international hydrometric expert and adopted transboundary methodology;
Task 2 Technical analysis. The aim of the task is to determine the current stage of the national hydrometric monitoring network and with transboundary coordination assist the National Hydrometeorological Service in expansion of the network in DRB including the National Hydrometeorological Service under leading role of the international hydrometric network expert. Specific duties and responsibilities include:
- Assess existing roles and responsibilities and the capacity of national staff responsible for operating and maintaining the hydrometric network within the National Hydrometeorological Service;
- Assess the existing protocols for the collection, transmission, sharing, storage, management and use of the observed data;
- Provide preliminary list of necessary equipment along with detailed specification to be procured for strengthening and expanding the hydrometric network;
Task 3 Capacity development support. Parallel to the process of assessment and expansion of the hydrometric monitoring network, the expert is expected to provide capacity development support for the long-term management of the national hydrometric network with emphasis on the Drin River Basin in national and transboundary context.
More specifically, this support would comprise:
- Present during the anticipated national or regional workshops for the Drin Core Working Group, personnel from official institutions and other stakeholders issues related to flood risk management and similar
- Contribute in providing coordination and technical support to the National Hydrometeorological Service and other relevant national institutions in establishment of the mechanisms for population and maintenance of centralized basin hydrometric database;
- Prepare an operational plan for the hydrometric network including transmission of data, data management, data analysis and reporting procedures. The maintenance plan will cover manpower, technical capacity, material and finance requirements;
- Review existing financing of hydrometric network O&M in each riparian country. Identify resourcing, and training needs as well as institutional arrangements for the management of the proposed new hydrometric network;
- Based on the previous task develop Institutional capacity development plan for hydrometric network O&M detailing manpower and financial requirements and training needs for the efficient functioning of the monitoring network. The plan is expected to focus on the relevant institution on the Macedonian part of the DRB and to fit in the broader transboundary efforts for synchronized long term capacity development;
- Analyze and develop most appropriate O&M financing mechanisms for the hydrometric network
Institutional arrangment and payment
The consultant will work under direct supervision by the Project Manager. He/she will be in regular communication with the supervisor through e-mail and will provide regular progress reports. The written reports should be prepared as per the schedule indicated above. All the reports shall be prepared in English. Short technical summaries/reports will be prepared on Macedonian upon prior consultation and coordination with the key beneficiaries. The consultant will report to UNDP through the Project Manager. The payment will be upon completion of deliverables. If the deliverables are not produced and delivered by the consultant to the satisfaction of UNDP as approved by the responsible Portfolio Manager, no payment will be made even if the consultant has invested man/days to produce and deliver such deliverables.
Duration of the Work
The consultant shall be hired by UNDP under the IC (Individual Contract) modality for a period of maximum 12 months upon signing of the contract and shall be completed not later than end of 2021. The startup of the work is expected in end of October 2020. The overall duration of the tasks covered by this ToR has been estimated to not exceed 110 working days. It is expected max 30 days to be dedicated working in the field (Macedonian part of Drin River Basin). Travel fees should be included in the financial offer.It is expected the consultant to prepare working plan within the first week after signing the contract which will be reviewed and approved by the Project Manager.
Duty station and travel
The assignment will be home based (Skopje) with travel to Drin River Basin (Macedonian Part).
- Strong interpersonal skills;
- Ability to work independently and in teams;
- Ability to provide quality assurance and attention to detail;
- Excellent communication skills;
- Builds strong relationships with clients, focuses on impact and result for the client and responds.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favoritism;
- Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment;
- Demonstrates ability to manage complexities and work under pressure, as well as conflict resolution skills.
Required Skills and Experience
The selected candidates shall possess:
Qualification and experience
- Academic Qualifications: minimum MSc in civil/hydraulic engineering, hydrology, flood risk management,
- Professional Experience: Minimum 7 years of relevant experience from hydrological and hydraulic modelling, flood risk management planning projects, preparation of hydrological/water balance studies water balance studies, assessments, water monitoring (meteorology and hydrology),
- Relevant experience from at least 1 relevant project (design, optimization of water monitoring networks/systems – meteorology and hydrology)
- Previous working experience in the Drin River Basin is consider as an asset
- Language Requirements: Language proficiency in both written and oral, English and Macedonian.
CRITERIA FOR SELECTION OF BEST OFFEr
The award of the contract shall be made to the offeror whose offer has been evaluated and determined as:
a) Being responsive/compliant/acceptable, and
b) Having received the highest score based on the following weight of technical and financial criteria for solicitation as per the schedule below:
* Technical criteria weight: 70%
* Financial criteria weight: 30%
Only candidates obtaining a minimum of 49 points (70%) in the technical evaluation shall be considered for the financial evaluation.
For the considered offers in the financial evaluation only, the lowest price offer will receive 30 points. The other offers will receive points in relation to the lowest offer, based on the following formula: (Pn / Pl) * 30 where Pn is the financial offer being evaluated and Pl is the lowest financial offer received.
DOCUMENTS TO BE SUBMITTED
Interested offerors are invited submit the following documents/information to be considered:
- Offeror’s letter, as per the following form LINK
- Most updated CV with focus on required qualification as well as the contact details of at least three (3) professional references;
- Methodology and approach describing how the consultant understand the assignment,
- Financial Proposal The financial proposal must be expressed in the form of a lumpsum all-inclusive cost, supported by breakdown of costs as per template provided in MKD for this consultancy.
The financial proposal must take into account various expenses that will be incurred during the contract, including: the daily professional fee; cost of travel from the home base to the duty station and vice versa, where required (the prevailing price for an economy class ticket on the most direct routes shall apply; living allowances at the duty station; communications, utilities and consumables; life, health and any other insurance; risks and inconveniences related to work under hardship and hazardous conditions (e.g., personal security needs, etc.), when applicable; and any other relevant expenses related to the performance of services under the contract such as the cost of mission travels, as applicable.
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