Job ID: 10879
Division & Section: Corporate Real Estate Management, FM Project Management Office
Work Location: Metro Hall, 55 John Street
Job Type & Duration: Temporary, 18 Month Duration
Hourly Rate and Wage Grade: $41.26 - $45.21, Wage Grade 13
Shift Information: 35 hours per week
Affiliation: L79 Full-time
Qualified List: Candidate List will be established. For applicability and duration, see below.
Number of Positions Open: 1
Posting Period: 09-Sept-2020 to 25-Sept-2020
Comprised of a team of diverse and dynamic facility and project management professionals, the City of Toronto's Corporate Real Estate Management Division and Project Management Office portfolio is striving towards becoming a leader within the industry. With a business goal of evolving into a first class full service Division that provides pro-active customer service, strategic facilities management and an organized and consistent approach to construction project delivery; the Corporate Real Estate Management Division is driving change to our culture, business and technology.
Our people are at the heart of our transformation into a strategically aligned operational structure equipped to serve customer needs today and into the future. We are emerging as a thought leader and the place to be! If you are an enthusiastic and innovative professional, adaptable to change and willing to contribute, we are looking for you!
- Monitors and assesses environmental issues by conducting literature reviews and inspections to assist Project Managers and project members with planning, implementing and follow up of projects, develops work schedules and identifies priorities for environmental issues.
- Compiles and maintains reference files on environmental projects.
- Acts as a resource to section staff by providing advice on the determination of information requirements and reviewing reports.
- Liaises with City divisions, environmental groups, government officials, etc., in order to participate in environmental policy development. Responds to various divisions by providing information on environmental issues, legislation and City Policies.
- Investigates and responds expeditiously to inquiries and/or complaints from project/program clients, staff, elected officials and the general public.
- Daily coordination and review of surveys and abatement of hazardous materials and designated substances.
- Occasional coordination and review of Environmental Site Assessments, and other environmental investigations.
- Inspects work carried out by or for the City of Toronto to ensure compliance with contract specifications, abatement requirements, remedial plans and standards. Drafts tenders and, requests for proposals, provides bid analyses and prepares reports.
- Inspects work on-site conducted by contractors, consultants and program inspectors. Issues field instructions, directs work on-site, and prepares progress reports. Ensures City policies, procedures, by-laws and regulatory requirements are followed.
- Checks all materials are installed as specified and meets approved quality standards and contract specifications. Makes value related decisions on alternatives used.
- Monitors contingency and contract budgets. Initiates instructions, change notices and change orders. Reviews progress and recommends progress draws for payment. Process invoices. Prepares detailed financial reporting of project status from planning through to completion.
- Provides advice to Project Managers and Manager regarding program resources, strategies and administrative procedures.
- Implements administrative systems to monitor program performance and track environmental compliance.
- Instructs and provides technical guidance and expertise and provides feedback to program staff, contractors and consultants with respect to projects relating to the section. Ensures relevant policies, City By-Laws and Building Codes, etc. are followed.
- Co-ordinates and attends site meetings and project team/client meetings.
- Issues deficiency lists and prepares construction/project forms and documents. Follows up with contractors to complete deficiencies within a specified time frame and expedites warranty claims.
- Schedules turnover meetings and ensures all required documentation is obtained.
- Reviews and completes project scope which includes but is not limited to, environmental, construction, maintenance, renovations, estimates, specifications, drawings and full completion of the Project Managers' documentations.
- Arranges inspections for total performance and certification and recommends final payment as well as co-ordinates commissioning and turnover of projects
- Responds to environmental emergencies.
Your application must describe your qualifications as they relate to:
- Post-secondary education in Environmental Science, Geoscience or Environmental Engineering or a relevant field, or the equivalent combination of education and/or related experience.
- Considerable experience in applying the methods and techniques of Designated Substances, Hazardous Materials Surveys, and Abatement.
- Considerable experience using MS Office (Word & Excel) and other applications such as Adobe.
- Experience and application of the Occupational Health and Safety Act, Environmental Protection Act and associated regulations
- Experience in coordinating multi-disciplined consultant projects and/or capital construction projects.
- Must possess and be able to maintain a valid Province of Ontario Class “G” Driver’s License and must qualify for the City Vehicle and Equipment Operator’s Permit.
You must also have:
- Excellent verbal and written communication skills with the ability to communicate with all levels of management, internal/external clients, divisional and corporate staff
- Excellent interpersonal skills and the ability to liaise effectively with others in a multidisciplinary team.
- Good mathematic skills to track project status, costs and budgets.
- Knowledge of Environmental Site Assessments
- Familiarity with Computer Aided Design and Drafting (CADD), and the ability to read and interpret construction drawings, specifications and contract documents.
- Strong understanding of the Project Management Process and project coordination.
- Thorough understanding of construction and environmental practices, materials and methodologies.
- Ability to work independently, initiate, set priorities, plan, evaluate information and execute a variety of tasks in order to meet deadlines.
- Ability to support the Toronto Public Services values to ensure a culture that champions equity, diversity and respectful workplaces.
- Must be able to travel frequently to various locations and have access to a vehicle to do so.
- Experience conducting environmental investigations is considered an asset
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.