Program Associate

Udall Foundation/U.S. Institute for Environmental Conflict Resolution

Tucson, AZ, US


Reporting to the Udall Foundation’s Director of Environmental Conflict Resolution, the Program Associate supports U.S. Institute for Environmental Conflict Resolution projects by working with Senior Program Associates, Program Managers, and Senior Program Managers on case management, assessment, contracting, client and stakeholder communications, meeting planning, and logistics. The Program Associate also supports management and organization functions of the U.S. Institute for Environmental Conflict Resolution Program (U.S. Institute).

Major Duties and responsibilities:

Support and assist Senior Program Associates and Program Managers to provide U.S. Institute services to include:

  • Under the supervision of the Director for Environmental Conflict Resolution and the direction of Program Managers, independently perform general information intake; support the management of the Institute’s role in the contracting process for neutral selection; and support the management of the neutral contract, often for multiple projects simultaneously.
  • With assistance and direction from Senior Program Associates, and often under the direction of Program Managers, the incumbent drafts Scopes of Work (SOW) and prepares both routine and complex budgets for projects and programmatic efforts for review, editing, and approval by the Program Managers. Budgets should reflect appropriate estimation of tasks, level of effort, timelines, costs, and milestones.
  • Assist Senior Program Associates and Program Managers with case/conflict assessments by arranging interviews and summarizing the assessment interviews in order to draft findings and develop draft recommendations and reports.
  • Under the supervision of the Foundation’s Director for Environmental Conflict Resolution, Senior Program Associates, or Program Managers, plan and facilitate small group discussions and caucuses as part of U.S. Institute projects.
  • Summarize meeting discussions succinctly and accurately for Program Manager’s review and provide such summaries in a timely manner as directed after meetings.
  • Manage logistics for large complex conflict resolution projects.
  • Accurately implement federal and Foundation policies related to records management, personnel policies, data base management, and project administration requirements.
  • Draft communications to be transmitted to contractors and project participants about meeting schedules, results, and follow up steps on a regular basis.

In addition, support and assist the Udall Foundation’s U.S. Institute for Environmental Conflict Resolution program to include:

  • Provide marketing support by developing and archiving PowerPoint presentations, assisting with the scheduling of marketing presentations, managing marketing materials through archiving and storing the materials, and attending conferences and meetings to staff Institute outreach activities
  • Other duties as assigned.
  • The position may involve some travel (up to 25% on average).


  • At least a Bachelor’s degree and 2 years’ experience in environmental, natural resources, or land use law, science, policy, or planning related to complex public policy issues, including at least one (1) year of experience comparable to professional standards of a Certified Associate in Project Management (CAPM) and demonstrable experience assisting with environmental project management, public policy negotiations, collaborative processes, or consensus seeking processes.
  • At least one (1) year of team leadership and facilitation experience
  • Demonstrated experience with organizational, administrative, financial, or project coordination.
  • Demonstrated flexibility and ability to work independently, while also capable of working collaboratively with a team to develop and carry out an overall program.
  • Excellent collaborative interpersonal skills.
  • Demonstrated ability to ensure administrative tasks and processes are completed in a timely manner.
  • Proficiency with databases, spreadsheets, research tools, online collaboration tools, and social media.
  • Experience with electronic tools for developing and tracking project budgets
  • Demonstrated excellence in both oral and written communication. (A writing sample is required.)

To apply:

The Udall Foundation’s U.S. Institute for Environmental Conflict Resolution (U.S. Institute) is seeking a skilled professional to serve as a Program Associate based out of our Tucson, Arizona office.  This job is a full-time, permanent, federal position in an Excepted Service Appointment.  

We are looking for a dynamic, early career professional interested in the environmental, public policy, and conflict resolution fields.  The successful candidate will provide support for mediation, facilitation, or training services.  Projects often are complex and contentious, requiring independent thought and coordination.

The U.S. Institute is looking to fill this position by mid-January, 2017.  Applications will be considered on a rolling basis, with a deadline of January 3rd.  A position description, with required qualifications is attached.

The U.S. Institute is part of the Morris K. Udall and Stewart L. Udall Foundation, an independent executive branch agency that promotes leadership, education, collaboration, and conflict resolution in the areas of environment, public lands, and natural resources.  The position is a Program Associate at a level of compensation and responsibilities comparable to a GS-9 with opportunities for advancement.  The successful candidate will be based in the Udall Foundation’s Tucson office.  Travel is required for this position (up to 5 days per month on average).

Candidates may submit a cover letter, resume, and writing sample to:

Brian Manwaring, Senior Program Manager
U.S. Institute for Environmental Conflict Resolution
[email protected]