Program Reporting & Projects Coordinator

Virginia Sea Grant
Gloucester, VA, United States
Position Type: 
Organization Type: 
University/Academia/Research/Think tank
Experience Level: 
Not Specified
Degree Required: 
Bachelor's (Or Equivalent)


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Position Summary

Virginia Sea Grant invites highly qualified applicants to apply for the Program Reporting & Projects Coordinator. The candidate will work closely with all members of the VASG leadership team and extension partners, although their primary collaborators will be the Associate Director and Business Manager.

Virginia Sea Grant (VASG) is a federal-state partnership funded by the National Oceanic and Atmospheric Administration (NOAA) with matching support from partner universities. It is hosted at the Virginia Institute of Marine Science (VIMS) at William & Mary.

VASG’s mission is to enhance the ecological, economic, and social resilience and sustainability of coastal and ocean communities and the ecosystem services they depend upon through university-based research, extension, education, and communication that provide science-based information to decision makers. VASG services the Commonwealth of Virginia, the region, and the nation.

The Program Reporting & Projects Coordinator supports Virginia Sea Grant (VASG) operations, particularly coordinating programs, project reporting and evaluation.

The position maintains project management and contact databases. Reporting to the Associate Director, the Program Reporting & Projects Coordinator, provides grant administration support as well as supporting special initiatives, particularly related to VASG’s professional development programming.

Specific responsibilities include (but are not limited to):

  • Plans, coordinates, and analyzes federal/state reporting. Provides technical assistance with on-line reporting.
  • Tracks project outcomes and impacts. Maintains and updates project management and contact databases.
  • Provides administrative support for VASG fiscal, logistical and research administration.
  • Coordinates meetings, trainings and workshops sponsored by VASG core office.

Required Qualifications

Bachelor’s degree or the equivalent combination of education and experience.


  • Excellent administrative skills with knowledge and familiarity of event coordination.
  • Strong project management skills, with familiarity in managing multiple projects/activities in a dynamic fast pace environment. Ability to coordinate with multiple senior managers; establishing and meeting deadlines.
  • Strong analytical skills, with proven conceptual ability to understand broad reporting needs, goals and data requirements.
  • Proficiency in a variety of software applications, including MS Office, online research skills, web-based meeting systems, report databases, and other applications of emerging technologies.
  • Excellent written and communication (oral, listening, presenting, and speaking) skills, including confidence engaging with university, government, business, and non-governmental organization staff.
  • Detail-oriented, strong organizational skills, with the ability to manage multiple priorities concurrently.
  • Strong collaborative skills, with the ability to work effectively on a team to advance larger activities and initiatives.
  • A self-starter, with the proven ability to work independently on discrete, time-sensitive tasks that contribute to broader organizational objectives.


  • Strong database management and reporting experience.
  • Experience with managing projects and timelines.

Preferred Qualifications

Bachelor’s degree in communication, business or other closely related degree.


  • Knowledge or background with universities, federal government, and/or other coastal science and marine stakeholders.
  • Working knowledge of grant administration and/or financial management with the ability to prepare grants.
  • Proven skills in compiling and analyzing data, and the ability to report in a variety of formats.


  • Substantive experience in analyzing data from a variety of sources and compile into easily understood reports.
  • Experience in grant administration is highly desirable.
  • Event planning experience (virtual and in-person).