Request for the Provision of tiger worm toilets, Capacity Building and Management for Households

SNV Netherlands Development Organisation

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Company Description

SNV is a not-for-profit international development organization. Founded in the Netherlands in 1965, SNV has built a long-term, local presence in 30 countries in Asia, Africa and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses, and organizations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services, empowering them to break the cycle of poverty, and guide their own development. Currently implementing 25 horticulture projects worldwide, SNV actively engages with the private sector, being convinced of the crucial role private sector has in furthering horticulture value chains for both domestic and international markets. SNV’s Inclusive business approach combines private sector development with inclusive growth objectives. Reducing food losses and increasing value chain efficiencies, improving food safety, inclusion of entrepreneurial small holders, climate smart agriculture and other themes play an important role in all our horticulture projects.

Under the funding of the Embassy of the Kingdom of the Netherlands (EKN) SNV together with 4 consortium partners, Wageningen University & Research (WUR), Holland Greentech, Agriterra, and the Sustainable Trade Initiative (IDH), are implementing the HortInvest project. The project’s overall objective is to develop the horticulture sector in Rwanda, with a specific focus on six target districts in the North-Western part of the country (i.e. Muhanga, Karongi, Rutsiro, Rubavu, Nyabihu and Ngororero). One of the four components of the project is the Enabling Environment, which is entrusted with the task of contributing to a conducive environment for horticulture sector development. Facilitation of collaboration and consultation among horticulture stakeholders falls under the objectives of this component.

Ethical and Business Conduct Requirements

SNV is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit.

SNV does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to the Office of the Inspector General.

Employees and agents of SNV are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to the Office of the Inspector General. In addition, SNV will inform the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business.

Offerors responding to this RFP must include the following as part of the proposal submission:

  1. Disclose any close, familial, or financial relationships with SNV or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.
  2. Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.
  3. Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
  4. Certify that all information in the proposal and all supporting documentation are authentic and accurate.
  5. Certify understanding and agreement to SNV’ prohibitions against fraud, bribery and kickbacks.

Job Description

Section 1: Instructions to Offerors

1.       Introduction:

The USAID-funded Isuku Iwacu project is a four-year rural sanitation project awarded on September 2, 2016.  The project is being executed by a consortium of Non-Governmental Organizations headed by SNV, and including World Vision International and Water for People. The overall goal of the Isuku Iwacu Activity is to increase local ownership and capacity to deliver sustainable, high quality sanitation and hygiene services in order to decrease childhood stunting in different districts of Kicukiro, Nyarugenge, Rwamagana, Ngoma, Kayonza, Nyanza and Ruhango.

To support the activities of the project, Isuku Iwacu is currently requesting quotations from eligible suppliers for as-needed, ad hoc purchases Provision of capacity building for 80 households’ beneficiaries, Supply and introduction of 160 Kilograms of tiger worms with a ratio of 2Kgs of tiger worm per toilet.

Offerors are responsible for ensuring that their offers are received by SNV in accordance with the instructions, terms, and conditions described in this RFQ. Failure to adhere with instructions described in this RFQ may lead to disqualification of an offer from consideration.

2.       Offer Deadline and Protocol: Offers must be received no later than Monday August 24, 2020 17h Kigali, Rwanda time by smart recruiter link.

3.       Please reference the RFQ number in any response to this RFQ. Offers received after the specified time and date will be considered late and will be considered only at the discretion of SNV.

4.       Questions: Questions regarding the technical or administrative requirements of this RFQ may be submitted no later than 17:00 Kigali, Rwanda time on August 20, 2020 by email to [email protected] . Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification—and the responses thereto—that SNV believes may be of interest to other offerors will be circulated to all RFQ recipients who have indicated an interest in bidding.

Only the written answers issued by SNV will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of SNV or any other entity should not be considered as an official response to any questions regarding this RFQ.

5.       Quotations: Quotations in response to this RFQ must be priced in Rwandan Francs on a fixed-price, all-inclusive basis, including delivery and all other costs. Offers must remain valid for not less than forty-five (45) calendar days after the offer deadline. Prices quoted must remain fixed for a minimum of 12 months. Offerors are requested to provide quotations on their official quotation format or letterhead.

6.       Taxes and VAT:

The quotations (per unit) must be inclusive of all applicable taxes, VAT, charges, tariffs, duties and levies.

7.       Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. SNV will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.

8.       Evaluation and Award: The award will be made to a responsible offeror whose offer follows the RFQ instructions, meets the eligibility requirements, and is determined via analysis to be the select best value or lowest cost based on application of the following evaluation criteria. The relative importance of each individual criterion is indicated by the number of points below:


Criteria                                                                                  Points

CV of the consultant                                                                   15

Understanding of the scope and/or assignment                         10

Delivery time                                                                               15

Experience in conducting similar assignments                           15

Administrative documents                                                           15

Financial offer/budget                                                                  30

Total                                                                                            100

Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration. SNV reserves the right to waive immaterial deficiencies at its discretion.

It is anticipated that award will be made solely on the basis of these original quotations. However, SNV reserves the right to conduct any of the following:

·       Conduct negotiations with and/or request clarifications from any offeror prior to award.

·       While preference will be given to offerors who can address the full technical requirements of this RFQ, SNV may issue a partial award or split the award among various suppliers, if in the best interest of SNV.

·       SNV may cancel this RFQ at any time.

11.   Terms and Conditions: This is a Request for Quotations only. Issuance of this RFQ does not in any way obligate SNV to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer.  Please note the following terms and conditions will apply:

(a)    SNV’s standard payment terms are net 15 days after receipt and acceptance of any commodities or deliverables.

(b)    United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFQ must ensure compliance with these laws.


Section 1: Offer Checklist

To assist offerors in preparation of proposals, the following checklist summarizes the documentation to include an offer in response to this RFQ:
□    Official quotation, including specifications of offered services (see Section 3 for example format)
□    Copy of offeror’s registration or business license 

Section 2: Specifications and Technical Requirements

Offerors are requested to provide quotations containing the information below on official letterhead or official quotation format. In the event this is not possible, offerors may complete this Section 2 and submit a signed/stamped version to SNV via smart recruiter.
Offerors are requested to provide per-unit quotations containing the information below on official letterhead or official quotation format. 
 Purpose of the assignment
    Provision of Training (theory and practice) for 80 household beneficiaries of Tiger worm toilets on management
    Supply and introduction of 160 Kilograms of tiger worms with a ratio of 2Kgs of tiger worm per toilet
    Follow up of the functionality of tiger worm toilets two weeks after introduction
Section 3: Expected deliverables
Theoretical training
Beneficiaries will be trained on the following;
•    What is Tiger worm, characteristics, worm growth, feeding, requirements for multiplication and harvesting, role of worms in sludge management, advantages, Dos and Don’ts, identifying and mitigating cultural barriers which might cause the misconception of the technology and any other information not mentioned in this contract relevant for the management of Tiger worm toilets. 
•    As outcome, household members will be equipped with information about characteristics of earth worms, tiger worm toilet technology, operation and maintenance, advantages (eg. Eco-friendliness of earth worm based toilets, lower frequency of emptying etc.) Using earth worms and its significance in bio-waste management, especially in fecal waste and bio-waste treatment.
•    The supplier/trainer will invite either the local authority such as village chief or the Community Hygiene Club (CHC) member at no cost to attend the training for a better information penetration/awareness in the community 
Training will be home based and does not require any extra cost from SNV apart from paying the consultancy fee and worms. 
Supplying of earthworms 
•    The consultant and vendor at the same time will supply worms (Eisenia Fetida, Eisenia eugeniae or Eisenia andrei) to households and will work hand in hand with the Sanitation officer to ensure that the right quality and quantity is supplied and well introduced into the toilet’s biodigester. The consultant is responsible to verify whether toilets are ready to receive tiger worms and him/herself will put supplied earthworms into the toilet’s biodigester.
•    Follow up: the consultant will avail one day for follow up households two weeks after worm introduction to assess the functionality of toilet and give recommendations to households and to the project.
•    Document step by step and share a report to the sanitation officer including but not limited to; household members trained, topics of training, period of training, observation, challenges, lessons learnt, way forward and suggestions.
•    The consultant must share the work plan/implementation plan indicating timeline, topics for training per District.

Section 4: Technical and Financial offer 

Technical Offer 
– A detailed narrative proposal 
– RDB registration
– Implementation timeline
– RSSB Certificate
– VAT Certificate
– Completion certificate
– Cover letter with complete contact details of person/s to whom further correspondence must be sent, including name, position, email address and phone number;
Financial offer 
-Detailed and separated Bills of Quantities for training Cost and cost of tiger worms.
All prices must be in Rwandan francs all taxes, levies inclusive
Offers must remain valid for not less than forty-five (45) calendar days after the offer deadline

Section 5: Duration of the works

It is estimated that the work required under this scope of work should be completed in not more than 60 calendar days after signature of the contract. 

SNV is responsible for providing a list of households to be trained and their full addresses

1. Provision of Training (theory and practice) Per beneficiary for  80  beneficiaries   
2. Supply and introduction of 160 Kilograms of tiger worms per KG(per unit) for 160 beneficiaries   
3. Follow up of the functionality of tiger worm toilets done biweekly for  80 beneficiaries.   Follow up done once in 2 weeks 

Additional Information

Application documents should be submitted not later than Monday August 24, 2020 at 17:00 hrs Kigali time

Only shortlisted candidates will be contacted. 



IHE Delft Institute for Water Education - MSc in Water and Sustainable Development