India nationals: Project Associate

United Nations Development Programme (UNDP)

Bhopal, , IN

Background
 

Project: SDC-UNDP: ‘Strengthening State Strategies for Climate Actions

Supervisor: National Project Manager and direct supervision of State Project Manager

UNDP is implementing a project financed by the Swiss Agency for Development and Cooperation (SDC) which seeks to support the implementation of State Action Plans on Climate Change (SAPCC) in the states of Uttarakhand, Sikkim & Madhya Pradesh. The project aims at strengthening capacities to plan and implement relevant climate actions across identified sectors comprising of water, disaster management, forest and energy. Tools prepared and processes documented as part of the project will be shared with the larger community involved in practice of climate change. The project will also strengthen the state systems such as nodal institutions towards coordination of the activities envisaged under the SAPCC, facilitate implementation of climate change strategies with identified sectoral departments, maximize the benefits through exploring inter-state cooperation; and showcase the actual implementation of SAPCCs. The sectoral focus in the state of Uttarakhand will be water resources, Forest, Disaster Management and Energy.

 
Duties and Responsibilities
 

Summary of Key Functions:

The Project Associate will be based in Dehradun, Uttarakhand and shall work under the direct supervision of the State Project Manager and under the overall guidance of National Project Manager.

S/he will provide administrative, secretarial, financial and operational support to the project, ensuring high quality and accuracy of work. S/he will promote a client-oriented approach consistent with UNDP rules and regulations.  The Project Associate will support state project management unit and national project Management Unit in implementing the project related activities. S/he will facilitate knowledge building and knowledge sharing in the Project.   

S/he will undertake any other task assigned by the National Project Manager and State Project Manager.

Duties and Responsibilities:

Under the guidance of the National Project Manager and direct supervision of State Project Manager, the Project Associate will:

  1. Provide inputs in preparation of quarterly and annual progress reports.
  2. Facilitate data and information collection with the sectoral line departments for undertaking the project activities.
  3. Support State Project Management Unit in managing vendor contracts, drafting & processing of letters and facilitate payments.
  4. Coordinate with National Project Management Unit in technical, administrative and financial reporting to UNDP, MoEFCC and SDC.
  5. Manage all project related documents.
  6. Assist in day to day management and reporting on the project activities.
  7. Coordinate meetings/workshops, trainings and capacity building events. Provide technical and logistical support for organizing workshops, meetings and consultations with relevant stakeholders. Prepare and circulate meeting minutes, workshop proceedings etc.
  8. Contribute in raising awareness among key actors, in particular at government level, regarding climate change. Provide inputs for Knowledge products, facilitate knowledge exchange and establish knowledge networks on issues related to climate change.

Any other related task assigned from time to time by State Project Manager.

 

 
Competencies
 

Core Competencies:

  • Demonstrates integrity and ethical standards;
  • Promotes the vision, mission, and strategic goals of the organisation
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Fundamental knowledge of processes, methods and procedures

  • Understands the main processes and methods of work related to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Researches best practices and poses new, more effective ways of doing things

Data gathering and implementation of management systems

  • Uses information/databases/other management systems
  • Provides inputs to the development of MIS Makes recommendations related to work procedures and implementation of management systems
  • Good knowledge of data analytics and infographic tools

Maintains effective client relationships

  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  • Responds to client needs promptly
  • Ability to liaise and work with people of different backgrounds
  • Ability to work well under pressure.

 

 
Required Skills and Experience
 

Educational Qualifications:

Essental:
Bachelor’s degree in Environmental Science/Sustainable Development/ Social Sciences

Desirable: Masters in Environmental or Social Sciences

Experience:

Essential:

  • At least 4 years of overall project management experience
  • At least 3 years of relevant post Bachelors Experience and 2 years post Masters Experience at the National/State level on environmental issues with a focus on water, disaster and forest.

Desirable

  • Experience of working with Central and/or State Governments/ NGOs/ Civil Society on similar assignments will be preferred.
  • Familiarity with the working environment and professional standards of international organizations and national and State Governments.

Knowledge and Skills

  • Proficiency in MS-Office, especially PowerPoint and Excel; statistical packages
  • Knowledge of web based management systems is essential
  • Strong facilitation skills
  • Strong communication (written and oral) and presentation skills

Language Requirements:

Proficiency in spoken and written English. Good knowledge of Hindi is desirable. 

Travel: As and when required

 
Disclaimer
 

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED