WASH Programme Manager, Lesotho
BRC Country Manager, Zimbabwe, Lesotho & South Africa (based in London)
No direct reports
Contextual background to the role & programme
The Programme Manager will, with the LRCS, ensure the oversight and management of the water, sanitation and hygiene promotion programme, and be responsible for programme management and reporting in line with the donor requirements. S/he will ensure that the programme is implemented in line with the agreement and framework of the 4 year DFAT funded programme of circa £1.5m. Specifically the Programme Manager will have financial management, progress reporting and logistical responsibilities to ensure the programme is implemented and reported on in-line with the agreed budget and LRCS and BRC procedures.
Duties and responsibilities:
The post-holder is responsible for the management and success of this programme, including managing staff performance, planning and budgeting, reporting and accountability as follows:
1. Plan and carry out together with the LRCS staff and volunteers, the following tasks to improve health and reduce vulnerability of the beneficiaries by:
> Ensure clear planning and targeting of project activities for Year 3 and Year 4 of the programme. This will involve creating an enabling environment for LRCS to liaise with Government bodies including the Department of Rural Water Supply (DRWS), the Department of Education (DoE) and the Environmental Health Department (EHD), to agree on targeting in the two districts in Lesotho.
> Ensure appropriate systems are in place to monitor programme implementation against planned timeframes, including reporting templates for WASH Officers, monthly programmatic report updates for donors, and monthly written reports to the BRC CM. The PM will also be responsible for updating the DFAT Programme Reporting Tool (PRT) for submission to the donor on a bi-annual basis.
> Constantly review and update the BRC/LRC work plan for Year 3 and Year 4 to ensure the programme is on track for completion by May 2018 and any issues arising are quickly brought to the attention of LRCS and the BRC Country Manager.
> Ensure adequate safe water is available to all members of the community or target group as specified in the PRT and ensure water quality is tested regularly where appropriate.
> Ensure international and/or national WASH standards are maintained as required, including reference to Sphere standards where appropriate.
> Ensure materials and technical support for construction of household sanitation facilities are provided to the target groups as specified in the BRC/LRC work plan for Year 3 and Year 4.
> Ensure adequate sanitation facilities are constructed for schools as specified in the PRT and that software activities are completed, specifically ensuring the inclusion of the socially excluded and vulnerable members of communities.
> Support LRCS to reduce programme costs and provide value for money, including driving efficiencies in procurement and construction management.
> Provide technical advice and approval on the appointment of contractors or suppliers in relation to the programme, specification of materials, appropriate technical designs, implementation approaches and Q&A monitoring tools, with technical support from BRC.
> Work closely with the LRCS at all levels, to further the public health/WASH agenda, while supporting and assisting staff and volunteers to effectively implement the DFAT funded WASH Programme.
2. Maintain oversight and responsibility of the planning and financial management of the programme. Act as the budget holder in line with the BRC/LRCS revised agreement, and BRC/ARC funding agreement specifically related to the DFAT donor requirements. The budget holder is responsible to ensure that expenditure charged to their cost centre or project is appropriately allocated, and correctly authorized. In addition to approving all procurements for WASH inputs, the authorisation of such expenditure will be exercised by a combination of monitoring actual expenditure requisition against the approved budget line, clarifying funds available and making sure donor requirements are met. Highlight risks of exceeding budget allocations with the CM as soon as they are identified and agree ways forward.
3. Work closely with LRCS during implementation, reporting and evaluation specifically with the LRC Departments of Health and Care, Disaster Management, Finance and Logistics teams. Coordinate with the BRC Country Manager, WASH & PMEAL Advisor, Regional Logistics Coordinator and International Programmes Accountant based in London, including regular communication of progress and challenges.
4. Liaise with and encourage the LRCS to engage effectively with government bodies at all levels, UN and international humanitarian organisations, NGOs, CBOs, community groups, beneficiaries and the private WASH sector where appropriate.
5. Support LRCS, as part of this engagement, to identify operation and maintenance approaches – within communities, government and private sector, and work with the BRC Country Manager and WASH Advisor to put these systems in place.
6. Assist the national society with producing on time regular and accurate financial and narrative reports for BRC in line with standards of the DFAT donor reporting requirements.
7. Co-ordinate activities with other participating National Society and bilateral delegates in country; and Federation Regional WASH delegates where possible.
8. Ensure accountability tools to beneficiaries are in place and actively used.
9. Ensure gender mainstreaming and environmental impact are considered throughout the programme implementation and risks of negative impacts due to programme activities or decisions are being minimised.
10. With the LRCS capture learning from the programme development and implementation and ensure dissemination of learning with BRC, ARC, Federation and other DFAT CSO funded partners. With LRCS develop and participate in regional, continental and virtual (webair etc.) learning events.
11. Work in line with the BRC Safeguarding Policy and ensure the activities of the LRCS are always reflective of good child protection practice and protection of the vulnerable. Work with LRCS in the development of the national society’s Safe Guarding Policy.
12. Uphold the Fundamental Principle of the Red Cross and Red Crescent Movement and work within the Society’s Equal Opportunities Policy.
General Required Preferred
In good mental and physical health
Fluently spoken and written English
Understands the RC fundamental principles and mandate
Valid international driving licence (manual gears)
Education / Training
Attended IMPACT training course or has equivalent knowledge of Red Cross Red Crescent Movement.
Degree or diploma in Water/Sanitation, Civil engineering or similar technical sphere and/or a degree or diploma in public health or in a community/social development field
Further qualifications in water/sanitation , civil engineering, programme management and/or logistics
Experience of WASH WatSan work in a less developed country and/or extensive experience of WatSan work in a developed country
Experience of working for a humanitarian organisation and/or the Red Cross/Red Crescent Movement
Experience in working in developmental contexts and engaging effectively with beneficiaries
Experience of risk assessment, project planning & budgeting, supervision and management at all stages of the project cycle to include monitoring and evaluation
Experience of construction supervision and logistics
Experience of managing large donor grants and producing narrative and financial reports
Substantial experience working through partner organisations
Experience working with local authorities and governmental bodies
Knowledge / Technical Skills
Self-supporting in computers (Windows, spreadsheets, word-processing)
Skills in training and developing staff **
Ability to lead and provide direct supervision of a small team of technical professionals. Ability to engage effectively with NS staff, volunteers and beneficiaries, being results focused and accountable, being a team builder and team player, a good communicator at all levels, having professional mastery over their technical area, having leadership qualities and encouraging others to take the lead when appropriate, having managerial effectiveness. [?]
Good knowledge of implementing WASH projects through PHAST approach
Strong project management skills
Strong logistical management skills
Cross cultural sensitivity and ability to interact well with diverse groups of people and multiple teams
Effective at time management and meeting deadlines
Ability to build partnerships and alliances, both inside and outside the organisation.
Ability to communicate complex and evolving ideas to a variety of audiences
Ensure equal opportunities and anti-discriminatory practice and promote diversity