Global Operations Associate via Idealist

Global Resilient Cities Network

, , SG

About the Global Resilient Cities Network (GRCN)

The Global Resilient Cities Network builds on over ten years of investment in resilience from The Rockefeller Foundation. GRCN is dedicated to helping cities around the world become more resilient to the physical, social and economic challenges that are a growing part of the 21st century. GRCN supports the adoption and incorporation of a view of resilience that includes not just the shocks—earthquakes, fires, floods, etc.—but also the stresses that weaken the fabric of a city on a day to day or cyclical basis.

In GRCN’s view these shocks and stresses are not only nor always related to disasters or climate change. Examples of these include high unemployment, an overtaxed or inefficient public transportation system, endemic violence or chronic food and water shortages. By addressing both the shocks and the stresses, a city becomes better able to respond to adverse events and is overall in a better position to deliver basic functions in both good times and bad, to all populations.

Present in over 40 countries around the world, GRCN member cities have created an innovative position in city government, the Chief Resilience Officer (CRO), to lead the city’s resilience efforts and they have adopted a City Resilience Strategy to guide their resilience efforts. Through these actions GRCN not only helps individual cities become more resilient but facilitates the building of a practice of urban resilience globally.

About the role

The Global Resilient Cities Network is looking for a Global Operation Associate in the Singapore office. Our Associate will provide direct support to both the Acting Executive Director (Global) and Director of Operation (Global) and also support the Global Steering Committee and Global Operations.

Objectives of this Role

·        Provide administrative support to the Global Director of Operations

·        Provide administrative support locally for GRCN Singapore office (other offices are supported locally by regional associates)

·        Support the Global Director of Operations in managing the company operations globally

·        Support delivery teams on research and organization of convenings

ADMINISTRATIVE – 50%

·        Work directly with the Global Director of Operations in processing expenses, managing meetings and travel schedule, preparing briefing notes and written communications for the Global Director of Operations and CEO

·        As needed, supporting global team and regional teams by supporting core activities such as scheduling and taking notes on weekly Team meetings, peer review, City and CRO planning sessions, and key partnership discussions

·        Provide direct administrative support to the Singapore based regional team including but not limited to:

·        Process and manage expense claims and provide budgetary support for office operations and events.

·        Serve as administrative point person for the regional team; assist with scheduling meetings and meeting technology (setting up video-conferences), booking spaces, establishing conference lines and supporting with meeting follow-up.

·        Support the planning and execution of events/ conferences with regional staff.

OPERATIONS SUPPORT – 30%

·        Support the Director of Operations in coordinating across an evolving global organization to set-up and improve new human resources systems and global tracking systems

·        Support the teams in maintaining consistent global operations

·        Coordinate and interface with professionalism with vendors and external contacts/stakeholders.

RESEARCH & COMMUNICATIONS – 20%

·        Assist in the preparation of marketing/ partnership development materials for city engagements, general outreach, meetings, presentations etc

·        Support teams in the development and budgeting of network activities, convenings and programs

·        Conduct research on member cities and other important stakeholders

·        Provide translation support within language capacity and fluency.


POSITION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED