Head of Directorate Office/Science to Policy Coordinator

Vienna, Austria 🇦🇹

Vacancy 30/2016 – The Head of Directorate Office/Science to Policy Coordinator will coordinate the daily tasks of the Directorate Office and work across IIASA programs and departments as well as scientific institutions and policy makers in IIASA member countries and international organizations.

About IIASA:

Founded in 1972, IIASA is an international scientific institute that conducts policy-oriented research into problems that are too large or complex to be solved by a single country or academic discipline. Problems like climate change that have a global reach and can be resolved only by international cooperative action. Or problems of common concern to many countries that need to be addressed at both the national and international level, such as energy security, population aging, and sustainable development. Funded by research funding agencies in Africa, the Americas, Asia, Europe, and Oceania, IIASA is independent and unconstrained by political or national self-interest. Currently IIASA has 24 member countries,  represented by their National Member Organizations (NMO).

Over 300 mathematicians, social scientists, natural scientists, economists, and engineers from 49 countries carry out research at IIASA in Austria, at the heart of Europe. These range from world-renowned scholars—four Nobel Prize laureates have worked at IIASA—to young scientists just embarking on their careers. In addition, research networks consisting of over 3,000 associated and visiting researchers from 65 countries collaborate with the institute, including collecting and processing local and regional data for integration into advanced scientific models developed at IIASA. It is through such scientific collaboration that IIASA is building bridges among countries.


To accommodate recent growth in the IIASA portfolio and to further enhance the Directorate Office consisting of five to seven scientific and administrative professionals, we are looking to recruit a Head of Directorate Office/Science to Policy Coordinator. The selected candidate will work under the direct supervision of and report to the Director General/Chief Executive Officer (DG/CEO), coordinating the daily tasks of the Directorate Office and working across IIASA programs and departments as well as scientific institutions and policy makers in IIASA member countries and international organizations.

Main Duties and Responsibilities:

  • Responsible for the daily coordination and operation of the Directorate Office, overseeing the activities and supervising its administrative staff
  • Act as an executive secretary to the DG/CEO in the preparation and coordination of his internal and external meetings
  • Prepare minutes and summaries of all the proceedings of meetings and coordinate follow-up steps and processes inside and outside of the Institute
  • Assist the DG/CEO in representing IIASA toward stakeholders
  • Work together closely with IIASA’s External Relations Communications and Library (ERCL) Department, the IIASA Secretary for National Member Organizations (NMO’s) and the IIASA Secretary for Human Capital Management in coordinating institute-wide activities, as well as interactions and collaborations with IIASA NMO’s and other external organizations
  • Work together with the Internal Research Committee (IRC) and IIASA Science Officer(s) in supporting the development and implementation of IIASA’s thematic research portfolio
  • Support the coordination and development of the science advisory and science diplomacy role of IIASA
  • Assist in the development of a science for policy benefits portfolio and strategies for IIASA’s engagement with policy stakeholders, as well as scientific, business and civil society partners involved in the science advisory process in IIASA member countries
  • Support IIASA’s role in international think tanks such as the Alpbach-Laxenburg Group and other high-level science for policy events at IIASA and internationally
  • Support IIASA Programs and researchers in enhancing the visibility, recognition and policy impact of their research by fostering organizational learning and building in-house capacity related to science advice.

  • Extensive experience in coordinating/leading international activities or offices of international organizations in a field relevant to IIASA’s research portfolio
  • Relevant science for policy experience, preferably in a multicultural, international environment
  • Academic degree and a minimum of 10 years of experience in an area relevant to the scope of the Institute
  • Experience in dealing with high-level stakeholders and protocol
  • Ability to lead, inspire and supervise a team of professional administrative staff
  • Hands-on mindset coupled with strategic implementation skills
  • Capable of working both independently and collaboratively at all levels and of prioritizing tasks and working against tight deadlines
  • Demonstrated coordination, organization and planning skills
  • Excellent written and oral communication skills in English, good command of German advantageous.

Appointment Terms:

A contract of three years will be offered to the successful candidate for this full-time position, beginning in 2017. The contract may be renewed, depending on circumstances at the time of review.

IIASA offers a competitive compensation and benefits package (home leave, moving allowances, educational grants for children of school age, and five weeks’ annual vacation in addition to a number of days for consultancy). IIASA salaries are exempt from taxation in Austria, but subject to the principle of income aggregation.


To apply, please email a cover letter and curriculum vitae, including the names and full contact details (including email addresses) of three work-related references to:

Ms. Alia Harrison, Human Resources Department,
International Institute for Applied Systems Analysis (IIASA),
Schlossplatz 1, A-2361 Laxenburg, Austria
E-mail: [email protected]

Deadline for receipt of applications: 5 December 2016.