Program Coordinator (Latin America and Caribbean, Oceans Program)

Environmental Defense Fund (EDF)

Austin, TX, US

Oceans Program

The Oceans Program works to find constructive solutions to the most critical problems threatening the world’s marine environments. At the national, regional, and international levels, our team of scientists, attorneys and economists are working with fishermen to establish fair and sensible limits on their catch that will allow fisheries to recover. EDF’s Oceans Program works to improve the health of the oceans via innovative and durable solutions to today’s toughest fishery management challenges. Our Oceans Program has focused on fisheries in the waters of the United States, Mexico and the Caribbean and Europe and is beginning to implement its strategy to influence fisheries reform globally to ensure more fish in the water, more food on the plate, and more prosperous communities.

Overall Function

The Program Coordinator is a member of the Latin America and Caribbean Oceans team which has staff in various locations across the region. The Program Coordinator will provide budget and operational leadership and support for the team, with particular focus on the work in Cuba and Belize.  Independent judgment is required to plan, prioritize and organize your workload within this busy program.  This is an excellent opportunity to use core business skills in support of a transformational advocacy campaign on a complex environmental issue. The Program Coordinator reports to the Manager, Latin America and Caribbean Operations.

Key Responsibilities

  • Work with program management, program staff, finance staff and development staff to develop annual budget submission.
  • Work with program staff and finance staff to maintain project budgets.
  • Review monthly reports of actual vs. budget results for projects; investigate, analyze and explain variances from budget for income and expense line items; and advise program managers, program staff and finance staff on trends and issues of concern. Make adjustments to forecasted expenses as needed.
  • Use financial and budget data to prepare proposals and financial reports for grants, working closely with project staff, the Oceans financial staff and Development through the review, approval and submission process.
  • Organize team events, meetings and exchanges to ensure they effectively meet their desired objectives e.g.  agenda, site research & selection, contract negotiation, travel arrangements, attendee needs, catering & activity coordination, post meeting review, and participant communications.
  • Apply excellent organizational, communication, and planning skills by responding to requests for information, helping to coordinate activities, projects and workplans for teams and preparing reports as needed.
  • Administer contracts for consultants, including assistance in writing, processing contracts, and working with program staff and consultants to ensure the obligations of contracts are fulfilled and invoices are submitted in a timely fashion.
  • Track progress on key funder deliverables and coordinate quarterly updates with program staff.
  • Maintain schedules and provide travel arrangements for program leadership.
  • Oversee the administrative processes including expense reporting and invoice processing.  Follow through with Finance staff to ensure these payments are made.
  • Manage other administrative tasks associated with staff, consultants and interns, including logistics, office needs, and telecommunications.
  • Maintain and update file libraries for teams.
  • Assist Program staff and other Environmental Defense Fund colleagues to better communicate and coordinate on joint projects.


  • A minimum of four years’ work experience in office administration.
  • A Bachelor’s degree.
  • Creativity, energy, and the ability to meet multiple deadlines and get work done under pressure.
  • Experience with budgeting, accounting and/or bookkeeping.
  • Experience planning successful offsite events and workshops.
  • Excellent management and administration skills.
  • Strong verbal and written communication skills.
  • Fluency in English and Spanish.
  • Superior skills in MS Word, Excel, Access, PowerPoint.
  • Presence, confidence and integrity.
  • Ability and willingness to work as a strong team player, while at the same time able to work independently and as a self-starter.
  • An understanding of and commitment to Environmental Defense Fund’s mission of protecting the natural environment and limiting humankind’s impact on the planet.
  • Ability to travel internationally, including to Cuba.

Environmental Defense Fund is an equal opportunity employer where an applicant’s qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.