Vietnam nationals: Programme Analyst

United Nations Development Programme (UNDP)

Hanoi, , VN

Background
 
 

Since late 2015, El –Nino has increasingly affected Viet Nam causing serious drought in South Central and Central Highland, as well as severe drought and saltwater intrusion in the Mekong Delta. A joint rapid assessment undertaken by the UN and Government estimated that in the 18 most severely affected provinces, as many as 2 million people are without access to water and 1.1 million in need of food aid. More than 60,000 women and children are already malnourished, and as many as 1.75 million people have lost livelihoods as a result of the worsening situation.

The Government of Viet Nam has been actively responding to the crisis since early 2016 and has allocated more than US$ 45 million in emergency drought response funds for water supply. Provinces have been trucking water to thousands of commune headquarters for collection by local households. The Government has also begun to distribute 5,224 tons of rice to address the food shortage experienced by households impacted by the crisis in five provinces.  Many poor families are now almost totally dependent on the distributions from the Government for a limited diet of rice and salt.

As outlined in the Emergency Response Plan which was launched in April 2016, the Government of Viet Nam, United Nations and partners have appealed to the international community to support a US$48.5 million emergency response plan to address the worsening El Nino drought. UNDP and the Government are developing an updated Emergency Response Plan with a particular focus on Recovery component, having intensive consultations with 18 most affected provinces, UN agencies, Red Cross and NGOs in order to reflect the full needs of support for recovery and building resilience to the affected communities in the areas. 

Following the El –Nino, the recent intensive rainfall and floods in the Northern Central indicate the likelihood of La Nina-related effects. It calls for urgent humanitarian delivery to those affected and to support early recovery and resilience work in the medium and longer term. In this connection, UNDP is urgently recruiting a Programme Analyst (Humanitarian Affairs and Recovery) to enhance UNDP ongoing support to the Government and Vietnamese people.

Under the guidance and supervision of ACD (P)/ Head of the Sustainable Development Cluster, the Programme Analyst is responsible for the management of UNDP projects and activities on Disaster Risk Management and humanitarian support. The Programme  Analyst will lead the implementation and delivery of the CERF Relief and UNDP Recovery Projects

The Programme will work closely with the International Consultant on Humanitarian and Early Recovery, UNDP International Senior Technical Specialist and UNDP Programme Officer on Disaster Risk Reduction (DRR) and climate change adaptation (CCA). 

 
Duties and Responsibilities
 

Summary of key functions:

Within the delegated authority, Programme Analyst on Humanitarian Affairs and Recovery (PAHAR) will be responsible for the following duties:

  • Support Humanitarian and Recovery Coordination, focusing on  ensuring strategic and operational coordination mechanisms and implementation of the Viet Nam Emergency Response Plan (ERP);
  • Lead the implementation of the UNDP component of CERF Relief project and UNDP Recovery Project;

1.       Humanitarian and Recovery Coordination

  • Draft and prepare regular situation papers/reports highlighting relevant operational factors affecting the humanitarian situation and response efforts as required for internal and external use;
  • Support inter-agency contingency planning efforts, ensuring linkages between various contingency plans, adequate pre-positioning of stocks as required, etc.
  • Mainstream cross-cutting issues such as HIV/AIDS, gender and environmental concerns into contingency plan, assessment and response;
  • Maintain contacts with NGOs, UN agencies and donors with the aim of facilitating coordination and consensus building;
  • Liaise with humanitarian partners on the collection of information to effectively map areas of humanitarian needs and response activities in support of coordination efforts; and track information required for early warning of potential disaster;
  • Facilitate the preparation of inter-agency needs assessments and monitoring missions;
  • Support the UN Humanitarian and Recovery International Consultant to address short and medium-term strategies  for addressing humanitarian needs, such as CERF, as well as mobilization and tracking of resources;
  • Assist in matter related to natural disasters, including drafting situation reports and flash appeal; participate in/support to UN Joint assessment missions;
  • Support advocacy initiatives on issues impacting humanitarian needs and response efforts through the collection of information, liaison with humanitarian partners, government officials, and media, development of appropriate strategies, etc;
  • Work closely and primarily with the Standing Office for Natural Disaster Prevention and Control in establishing and maintaining the basis for sector coordination of information management activities, improving the information flow needed for response coordination and supporting the field reporting system;
  • Support UNDP in fulfilling its roles of the Secretariat of the UN Disaster Risk Management Team (UNDRMT)

2.          Project Management of UNDP Relief and Recovery Projects

·        Lead the project planning, reviews and final evaluation of the project/work plan;

·        Take responsible for the daily and smooth management, planning, implementation and coordination of the UNDP relief and recovery projects. Specifically:

               -UNDP early recovery project;

-UNDP CERF relief project (under the framework of UNDP Project above on “Increasing water access to poor rural people in drought and saltwater intrusion affected communes” in Ben Tre and Binh Thuan Provinces;

-UNDP small grants to Oxfam and Red Cross from DFAT funding to provide water relief work in Ben Tre

·        Work with relevant staff of UNDP CO and RCO on various administrative matters (processing various finance and procurement requests, tracking of local expenditures, daily/monthly attendance records of consultants, etc.)

·        Work with UNDP Programme Associate to prepare financial reports of related projects to donors; ensure quality of all the project budget plans and expenditures; etc.

·        Primarily serve as UNDP focal point to update data on loss/damage, response and needs, etc. on the timely and regular basis.

·        Support to provide analytical work to UNDP Senior Technical Specialist who is also the ER sector lead, when necessarily in preparation of analysis reports.

·        Support to provide substantial assistance in the implementation of inclusive, field-level humanitarian coordination mechanisms, including liaison with relevant UN operational agencies, NGOs, and local authorities; support sector working groups as required; and facilitate exchange on cross-cutting issues;

·        Support to facilitate substantive linkages between emergency response, preparedness/prevention, rehabilitation and ongoing recovery programmes as well as with other related areas such as human rights, etc.

Impact of Results:

The key results have an impact on the success of UNDP interventions on UNDP Relief and Recovery and enhancement of partnership with the Government counterpart and development partners

The key expected results include:

  • Regular update of the Viet Nam emergency response plan as required by the Government and UN at critical milestones of the on-set humanitarian events during 2016/7;
  • Effective UNDP response and recovery projects managed; Humanitarian issues identified, monitored and addressed in the project;
  • Support the inter agency decision-making processes through stronger data coordination;
  • Smooth administrative support provided to projects and provinces;
  • Contribution to the resource mobilisation and policy dialogues on the overall UNDP-MARD early recovery framework.
 
Competencies
 

Functional Competencies:             

Advocacy/Advancing A Policy-Oriented Agenda

Level 1.2: Preparing information for advocacy

  • Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

Results-Based Programme Development and Management

Level 1.2: Contributes into results through primary research and analysis

  • Assesses project performance to identify success factors and incorporates best practices into project work
  • Researches linkages across programme activities to identify critical points of integration
  • Monitors specific stages of projects/programme implementation

Building Strategic Partnerships

Levle 1.2:  Maintaining a network of contacts

  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
  • Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches

Level 1.2: Enhancing processes or products

  • Generates new ideas and proposes new, more effective ways of doing things

Resource Mobilization (Field Duty Stations)

Level 1.2:  Providing inputs to resource mobilization strategies

  • Analyzes information/databases on potential and actual donors

Promoting Organizational Learning and Knowledge Sharing

Level 1.2: Basic research and analysis

  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things

Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline

  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Level 1.2: Preparing information for global advocacy

  • Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation

Level 1.2: Establishing effective client relationships

  • Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity  
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making
 
Required Skills and Experience
 

Education:

  • Master’s Degree or equivalent in humanitarian responses, political science, sociology, management, public, economics of development, or related subjects.

Experience:

  • Minimum of two (2) years of progressively responsible relevant professional experience in humanitarian coordination, emergency preparedness, crisis/emergency relief management, rehabilitation and development, inter-agency coordination or other related field area;
  • Very good knowledge and technical experience in data analysis and analytical reporting, poverty monitoring/targeting, socio impact monitoring and vulnerability assessment;
  • Proven experience in inter-sectoral community assessment, participatory poverty assessment and relevant skills on participatory and right based approach;
  • Good knowledge of humanitarian architecture, UN institutional mandates, policies and guidelines related to humanitarian affairs and humanitarian reforms is desirable;
  • Relevant professional field experience within the UN System would be desirable;
  • Experience in the use of computers and office software packages and handling of web based management systems.

Language Requirements:

  • Fluency in English and Vietnamese languages
 
Disclaimer
 

Important applicant information

All posts in the SC categories are subject to local recruitment.

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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED