Chispa Arizona Operations Manager

League of Conservation Voters

Phoenix, AZ, US

General Description:

The League of Conservation Voters (LCV) works to turn environmental values into national, state and local priorities. LCV, in collaboration with our state LCV partners, advocates for sound environmental laws and policies, holds elected officials accountable for their votes and actions, and elects pro-environment candidates who will champion our priority issues.

LCV launched Chispa, a grassroots community organizing program, to ensure that Latino communities have a strong voice and the power to influence local, state and national decisions that impact our health and environment. Chispa has programs in Arizona, Colorado, Maryland, and Nevada. As part of our long-term commitment to engage new constituencies and to diversify the environmental movement, the League of Conservation Voters, primarily through grassroots community organizing programs, is fostering strong local and national Latino leadership in the fight against climate change.

LCV is hiring an Operations Manager to join our Phoenix-based Chispa Arizona program. The Operations Manager will join a dynamic team that is facilitating the transition of Chispa Arizona from program to a free-standing, sustainable, and independent organization. The Operations Manager will help create the structural foundations of a state-based family of organizations from the ground floor, and will advance and elevate Chispa Arizona’s project and office management, support financial and development foundations, keep and maintain program databases and records, and build out board practices and relations as board  leadership grows.

The ideal candidate will be a values-driven leader who is highly organized with a propensity for improving processes and solving problems. They will be a clear and confident communicator, a skilled manager of competing priorities, and a methodical planner who likes logistics and moving work across the finish line. The ideal candidate will have a respect for polished work and fine-tuned details, and are a positive force in the face of shifts and changes. This Operations Manager will apply systems level thinking and structure to a statewide environmental advocacy organization, and create working environments that support the strong teamwork necessary to effectively engage in the fight for environmental justice in Arizona.

Responsibilities:

  • Improve the functionality of our teams, create manuals and checklists to advance organization and processes to facilitate and streamline operations.
  • Manage daily office needs with a focus on our data and communications systems, maintain organizational records, and prepare reports as needed.
  • Process donations and member communications, create and manage organizational dashboard via EveryAction.
  • Keep the office organized, in working order, and well-stocked with supplies and materials with an eye towards sustainability; include choosing green and recycled products and supporting zero waste practices around the office.
  • Helps manage and lead on communication with Board leadership and handling resources, minutes, email lists, schedules, and materials as Chispa Arizona establishes separate 501(c)(3) and 501(c)(4) governing boards.
  • Coordinate workflow on projects like annual and quarterly plans so that due dates are met, final drafts are completed, and as governance is expanded executive input and feedback is captured and integrated.
  • Respond to incoming calls and emails to general inbox, and forward requests to appropriate team members as needed. Check and sort mail daily, with special attention to processing contributions.
  • Create filing system to manage and log Chispa Arizona records, prepare and log financial resources and reports for bookkeeper.
  • Manage interns.
  • Support event management and coordination as needed.
  • Organize logistics for staff meetings and retreats, as well as staff appreciation and social events.
  • Perform other duties as assigned.

Qualifications:

  • Work Experience:Required – At least 2-3 years of administrative and operations experience or program management. Successful track record of developing and executing strong, well-rounded plans that set clear goals that connect to and incorporate multiple stakeholders. Experience making sound judgments and decisions when provided direction and criteria to do so. Experience with writing, editing, and communicating with an attention to detail. Experience managing a heavy workload, achieving high performance goals, and meeting deadlines in a fast- paced environment. A proven ability to handle confidential information with discretion. An approach to new ideas with a sense of possibility, and a belief that who we elect matters and that protecting Arizona’s land, air and water should be a top priority. A commitment to amplify the voice and leadership of Latino communities in Arizona. Preferred – Experience with non-profit management, experience and training on project management systems. Experience with EveryAction CRM and QuickBooks or other financial management software. Experience working with nonprofit boards of directors.
  • Skills: Required – Expert-level organizational skills, including fluency or aptitude for mastering collaborative and data-driven tools like Google Suite, Slack, Dropbox, EveryAction, Microsoft Word/Excel/PowerPoint and others. An aptitude for quick and forward thinking, seeking opportunities and proposing solutions. Excellent written and verbal communication skills. Excellent time management skills, attention to detail, and the ability to delegate, prioritize, and effectively manage multiple tasks in a fast-paced work environment. Flexibility, self-awareness, emotional intelligence, and cultural competence. Ability to work under own initiative, as well as part of a team. Creative and innovative thinker that considers themselves a problem-solver and resourceful during challenging or new situations. A proven ability to handle confidential information with discretion. Preferred – Bilingual in English and Spanish.
  • Cultural Competence: Must share a commitment to advancing racial justice and equity and ensuring an inclusive organizational culture. Familiarity with the complexity of issues and obstacles facing communities’ of color engagement in the environmental movement. Familiarity with Arizona and in-state community preferred.
  • Conditions: Ability to travel, potentially up to 10% of time, and to work some evenings and weekends. This position is based in Phoenix, Arizona.

To Apply: Please send your resume and cover letter to [email protected] with “Chispa Arizona Operations” in the subject line by March 20, 2020.  No calls please.


POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL