Background
The International Centre for Integrated Mountain Development (ICIMOD) seeks to enable sustainable and resilient mountain development for improved and equitable livelihoods through knowledge generation and regional cooperation.
ICIMOD is a regional intergovernmental learning and knowledge-sharing centre serving the eight regional member countries of the Hindu Kush Himalaya (HKH) – Afghanistan, Bangladesh, Bhutan, China, India, Myanmar, Nepal, and Pakistan. Working in partnership with regional and international organizations, ICIMOD aims to influence policy and practices to meet environmental and livelihood challenges emerging in the HKH. ICIMOD provides a platform for researchers, practitioners, and policy makers from the region and around the globe to generate and share knowledge, support evidence-based decision making, and encourage regional cooperation.
ICIMOD works through its six Regional Programmes: 1) Adaptation and Resilience Building, 2) Transboundary Landscapes, 3) River Basins and Cryosphere, 4) Atmosphere, 5) Mountain Environment Regional Information System, and 6) Mountain Knowledge and Action Networks. These regional programmes are supported by four Thematic Areas – Livelihoods, Ecosystem Services, Water and Air, and Geospatial Solutions – and underpinned by the Knowledge Management and Communication (KMC) Unit. ICIMOD seeks to contribute to reducing poverty and vulnerability and improving the lives and livelihoods of mountain women, men and children, now and in the future.
ICIMOD is looking for Programme Officers for two of its initiatives. Please visit www.icimod.org for more details about ICIMOD’s initiatives. The Programme Officers will support their respective Programme Coordinators in the coordination, monitoring and evaluation, and project management of multi-country, multi-year initiatives.
Responsibilities and task
Under the direct supervision of the Programme Coordinator, in close cooperation with the initiative team and under the overall guidance of the Regional Programme Manager, the Programme Officer will be responsible for the following:
- Proactively support the Programme Coordinator in the coordination and management of all activities of the initiative and in keeping oversight of the project management cycle
- Monitor the programme activities and budget, including those of key partners using available templates and the institution’s Monitoring and Evaluation (M&E) database in close collaboration with the Finance and Administration unit and the Strategic Planning, Monitoring, and Evaluation (SPM&E) unit
- Coordinate initiative activities, such as partnership management, communication, and event and programme management
- Prepare draft progress reports for donors
- Conduct regular and timely follow-up with partners on their contracts, reports, and deliverables
- Review and summarize partners’ reports in relation to contractual agreements
Specific tasks
The Programme Officer will perform the following tasks:
- Support the Programme Coordinator in the management of all initiative activities according to initiative documents, the project management cycle, work plans, and partnership agreements
- Support the monitoring, review, and evaluation of initiative activities, including tracking partners’ progress using available M&E templates in close collaboration with the SPM&E unit
- Support the Programme Coordinator in the timely collection, review, and compilation of partners’ progress reports and financial statements
- Prepare consolidated draft progress reports, both financial and technical, and any other required reports
- Monitor the programme budget, track programme expenditure within the relevant unit, and give feedback on over and under spending to the Programme Coordinator and initiative component leads
- Provide relevant budget calculations and input to annual budgeting plans
- Ensure that funds are transferred on time to the relevant stakeholders and partners
- Support the Programme Coordinator in business development proposals as and when required
- Coordinate regular meetings and flow of information with the initiative’s component leads and core team members
- Ensure timely communication with stakeholders and partner institutions and provide timely and appropriate information as needed
- Support the Programme Coordinator with the allocation of programme resources (human, financial, and material)
- Take minutes of meetings and prepare workshop reports
- Coordinate events, conferences, and workshops in close collaboration with the Programme Associate
- Represent the Programme Coordinator at project meetings and workshops as and when required
- Assist in any other issues as and when required by the Programme Coordinator
Minimum qualifications
- Master’s in Business AdministrationFinancial Management or Environmental ScienceSocial ScienceInternational Relations with a background in project management, monitoring and evaluation, and communication with a minimum two years of relevant experience. A first-level university degree in combination with four years of qualifying experience may be accepted in lieu of the advanced university degree.
- Experience working in international organizations focusing on large-scale environmentaldevelopment projects
- Demonstrated interest in environmental and social issues in mountain areas
- Excellent report writing skills (in English) and analytical skills with an ability to understand and contextualize research results
- Excellent MS Office skills, including Word, Excel, and PowerPoint as well as good working understanding of data management software
Competencies
- Cross-cultural impact: Adapts to various customs and practices
- Result and impact orientation: Takes responsibility for fulfilling challenging goals set in line with organizational processes
- Teamwork and cooperation: Solicits ideas and opinions to help form specific plans and take decisions cohesively
- Networking and stakeholder management: Effectively communicates with stakeholders and partners
- Impactful communication: Is a good communicator and listener, able to convey thoughts and ideas clearly and concisely
- Continuous improvement and innovation: Spots opportunities for improvement, encourages new ideas, and implements new technologies to enhance workflow
- Analytical thinking: Uses logical thinking to solve problems, develop plans, and contribute to the decision-making process while taking different viewpoints into account
- Behavioural flexibility and change management: Adapts to change and adjusts to new responsibilities and circumstances
Duty station
The duty station is Kathmandu. Frequent travel in the HKH region may be required.
Duration
This is a two-year project position with a probation period of six months.
Renumeration
Salaries and benefits of ICIMOD are competitive compared with other regional organizations; remuneration is commensurate with experience and qualifications.
Gender and equity policy
Qualified and eligible women candidates and those from disadvantaged backgrounds are highly encouraged to apply. ICIMOD upholds a gender equity policy and is supportive of women professionals. It operates a day-care centre at the campus and is committed to the integration of gender equity at organizational and programmatic levels.
Method of application
Applicants are requested to apply online before 15th March 2020 through ICIMOD’s Online Application System.
Only shortlisted candidates will be notified.
