Indonesia nationals: Project Manager for Capacity Development for Implementing Rio Conventions through Enhancing Incentive Mechanisms for Sustainable Watershed/Land Management (CCCD)

“UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in about 170 countries and territories, including Indonesia, working to eradicate poverty while protecting the planet. UNDP supports implementation of the Sustainable Development Goals (SDGs). In Indonesia, UNDP works with the Government to integrate SDGs into national plan and policies.”

Carrying capacity is a quantitative concept that assumes the limit of the ability of natural ecosystem to support continued growth of population within the limit of abundance of resource and within the tolerance of environmental degradation. Sustainable development can only be achieved if human needs are acquired within the carrying capacity of its resources.  Considering that natural resource is the main sources for sustainable development, thus conserving natural resources, including water, soil, and biodiversity is important to do.

The purpose of the Capacity Development for Implementing Rio Conventions Through Enhancing Incentive Mechanisms for Sustainable Watershed/Land Management Project is to develop policies for sustainable watershed and land management by integrating the values of the Rio Convention. The project will take pilots on two priority watersheds, namely the Brantas Watershed and Sekampung Watershed. Through this project, it is expected that the conservation of natural resources including water, land and biodiversity within the framework of watershed management can be carried out more optimally. In addition, the implementation of this project is also expected to support the Government of Indonesia’s efforts to meet the achievement of the Sustainable Development Goals (SDGs),  particularly those related to control of land degradation, water security and climate change.

Under the overall guidance and on behalf of the Project Board, the National Project Manager (NPM) has the authority to run the project on a day-to-day basis. The NPM is responsible for making the day-to-day decisions on project implementation and ensures that the project produces the results specified in the Project Document to the required standards of quality and within the specified time and cost. The primary reporting responsibility of the incumbent is to the board through the National Project Director (NPD) as the primary supervisor. In addition, the NPM also report to Programme Manager for NRM Cluster, Environment Unit, UNDP for project quality assurance in implementation of the project.

• Oversees the day-to-day project implementation and ensure achievement of targets as outlined in the project work plan;
• Leads and supervises project team, builds team coherence and establishes clear roles and responsibilities among team members;
• Ensure that gender equality and women’s empowerment is integrated at all stages of the project cycle;
• Mobilizes goods and services and other project inputs, including preparing ToRs for expert consultants, meetings and workshops;
• Ensures that the quality of project inputs meet the expected standards and are sufficient to produce project outputs and targets;
• Takes overall responsibility for the project and performs oversight roles for project compliance against the relevant government and UNDP regulations for project management;
• Develops the project standard operating procedures in line with the government and UNDP’s regulations; seeks the board’s approval; and takes responsibility for updating and revising it as necessary;
• Manages critical issues, troubleshoots problems and develops solutions to the overall processes of project implementation; 
• Consults with the project board through the National Project Director for any issues that require their attention, including issues related to deviation from the approved work plans and its tolerance (e.g. deviation from the approved target, and/or budget); and
• Performs Project Manager duties on UNDP’s ERM (ATLAS) in line with the NIM manual and as outlined in the delegation of authority for Project Managers. 
• Ensures effective monitoring of project performance, and the preparation of high quality and results oriented progress reports.

• Prepares project’s annual and quarterly work plans and organizes project board meetings to obtain their approval;
• Implements project work plan and ensures that the project remains within the tolerance level of the approved work plan;
• Conducts regular monitoring to ensure achievement of targets in line with the annual work plan and that project implementation at all levels complies with the approved project SoP;
• Prepares quarterly project reports, in line with the standard template and presents it to the project assurance team on a timely manner; 
• Provides additional inputs and data for external project reports as necessary and required by the project assurance team; 
• Organizes quarterly project board meetings and reports to the project board the project’s quarterly progress together with any issues that may require project board decisions; and 
• As required and directed by the project board, liaises with UNDP’s Planning, Monitoring and Evaluation Unit (PMEU) to initiate project review and evaluation processes, and supports the conduct of such exercises under the overall management of the task manager as designated by PMEU.

• Establishes and maintains good working relationships with the relevant public and development partners who are the principal counterparts for the project; 
• Initiates and maintains partnerships with development partners, government institutions, private sector, civil society and other stakeholders to contribute to the achievement of project results;
• Builds project reputation for quality design, reliable delivery as well as integrity and accountability;
• Engages communities in the implementation and oversight of project activities, as appropriate, in a gender-sensitive manner;  
• Identifies and works with key partners/stakeholders to ensure synergies with other projects/initiatives and to avoid duplication of activities among actors; 
• Identifies opportunities for mobilizing resources for the project, and prepares substantive briefs on possible areas of cooperation; and
• In coordination with UNDP’s Communication unit and other relevant counterpart communications department, strengthens the communication of the project in order to communicate results, deepen stakeholder knowledge and buy-in to the project, and to facilitate resource mobilization for the project.

• Identifies best practices and lessons learnt from the project and from other initiatives that can be helpful to the project in achieving its goals and objectives;
• Organizes and delivers trainings for the operations/project staff on project/programme management issues; 
• Conducts internal capacity building training for project staff to facilitate appropriate management and timely delivery of project outputs;
• Identifies policy issues for codification and sharing; 
• Leads in generating knowledge products such as best practices and lessons learnt for knowledge sharing; and
• Contributes to knowledge networks and communities of practice.

• Human rights and gender equality is prioritized as an ethical principle within all actions; 
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”; 
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production; 
• Differentiated needs of women and men are considered; 
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created; 
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced. 

Core Competencies:

• Demonstrating/safeguarding ethics and integrity  
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Strong leadership and managerial skill with track records of management roles in a team of multi-diversity background;
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member, including Ability to transfer knowledge and motivate people and to build relationships with colleagues, partners, beneficiaries, government authorities, donor organizations and other stakeholders.
• Informed and transparent decision making

Functional Competencies:          

Advocacy/Advancing A Policy-Oriented Agenda

• Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

Results-Based Programme Development and Management

• Assesses project performance to identify success factors and incorporates best practices into project work
• Researches linkages across programme activities to identify critical points of integration
• Monitors specific stages of projects/programme implementation
• Analyzes country situation to identify opportunities for project development
• Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly
• Excellent written communication and analytical skill to synergize project financial delivery and support internal capacity;

Building Strategic Partnerships

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches

• Generates new ideas and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations)

• Analyzes information/databases on potential and actual donors
• Develops a database of project profiles.  Identifies opportunities for project proposals for presentation to donors

Promoting Organizational Learning and Knowledge Sharing

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise

• Strong aptitude on public administration and management of development project in the public sector;
• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

• Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
• Identifies and takes advantage of opportunities for advocating for UNDP’s mandate

Client Orientation

• Maturity and confidence in dealing with senior and high ranking members of national and local institutions, government and non-government.
• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Anticipates client needs and addresses them promptly

• Fluency in written and spoken English is an absolute necessity;
• Fluency in written and spoken Bahasa Indonesia is required.

• Demonstrated strong familiarity with development projects and UNDP programmes in Indonesia.
• Knowledge of Rio Conventions and experience in implementing conventions mandate highly desirable.
• Strong knowledge and experience in project management are essential and ability to write high quality reports.
• Excellent inter-personal and team building skills.
• Full time availability for project management duties is essential.
• Familiar with Government and UNDP procedures.
• Up-to-date computer skills required.