Consultancy for the WASH project “Greening humanitarian response through recovery, repair, and recycling of solar products in camps." via ReliefWeb

I. Organizational Context and Scope

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM’s Water, Sanitation and Hygiene promotion (WASH) interventions are designed to respond in emergency and post-emergency contexts, striving to provide immediate, appropriate, scalable and sustainable solutions. IOM provides lifesaving and longer-term WASH services directly, as well as through partners and in coordination with other actors for an appropriate response IOM is currently among the largest WASH agencies worldwide, with active participation in the global WASH coordination fora, as a member of the Global WASH Cluster, the Interagency WASH group and UN Water.

Solid waste management is an important component of sustainable WASH interventions. Nowadays the unregulated discard of electronic and electrical waste (e-waste) is among the fastest growing waste streams camps and camp-like settings, with no clarity on the environmental impact of missing recycling and re-use opportunities. Setting up the appropriate e-waste management system represents a key factor in preventing severe damage to the environment and public health. Moreover, reduce, collect and recycle approaches promotes an overall more sustainable product’s life cycle.

Through the project, titled “Greening humanitarian response through recovery, repair, and recycling of solar products in camps” IOM aims to find a cost-effective solution for solar lanterns and solar home systems and their accessories that have been distributed in IDPs and refugees’ camps in East Africa. The overall objective aspires at reducing waste, prolonging energy access, creating jobs, supporting alternative forms of livelihoods and providing overall more business opportunities.

During the first phase of the project, which is the scope of this consultancy, , conditions in at least five camps in Kenya (Kakuma) and Uganda (clustered camps in West-Nile area) will be assessed for the purpose of selecting one or two sites as final project location. The pre-selection exercise opted for these camps as considered to be ideal due to recorded massive distributions of solar products carried out in the last years and their proximity to existing e-waste recycling facilities.

This phase will also include an exploratory study to collect a baseline data of what currently has been distributed, by whom and what happens to faulty solar products in camps. These interactions will also offer an opportunity to brainstorm with partners and end-users (humanitarians and beneficiaries) about the best and most adapted approaches to adopt during the second phase of the project, that being the implementation stage.

Ultimately, this will also inform the final selection of one or two camps, among the five pre-selected.

The consultant will work under the direct supervision of the IOM WASH Global Coordinator. Administrative support and further oversight will be provided by the Regional Office in Nairobi. A Project Advisory Board, formed by members of IOM’s Global WASH Unit, Environmental Sustainability Programme, Regional Office Nairobi and Donor Relations Division – Private Sector Liaison, will be reviewing the deliverables under the consultancy. The direct supervisor will communicate to the consultant the appraisal and recommendations provided by the Project Advisory Board.

This is an all-inclusive consultancy. All project related travel costs will be supported by IOM upon previous coordination and written approval from the direct supervisor.

II. Responsibilities and Accountabilities

Output 1: Initial report, at week 2 (20%)

The first expected result is the definition of a roadmap for the assessment and research phase of the project. It should clearly indicate how the activities are going to lead to results, timeframe and resources needed. As minimum, it should include:

a. An assessment protocol, including research methodology and a detailed work plan, comprehensive of an indicative field assessment visit schedule; and

b. The definition of main stakeholder categories (e.g. academia, government institutions, private sector, NGOs, refugees, IDPs etc.) and interview / survey objectives for each category.

Output 2: Interim report, at week 15 (40%)

At this stage it is expected that the assessment and data collection for the five pre-selected camps is finalized and the possible avenues for the second phase (namely the implementation stage) are determined. Moreover, all relevant stakeholders should be identified, along with a thorough assessment of their current and potential technical capacity. As minimum, it should include:

c. An analysis of the existing regulatory frameworks for waste and e-waste management in Uganda and Kenya;

d. Field visit reports for each camp inclusive of stakeholder mapping, knowledge, attitude and practice survey results and e-waste classification and subsequent recommendations;

e. Data collection analysis. This should also include transcript of interviews, surveys, focus group discussions and consultations (including secondary sources – a folder with electronic files and data of the desk review shall be provided);

f. Overall stakeholder analysis, with prioritization per category and recommendation of the best placed entities identified to implement the project;

g. The outcomes of a Market Dialogue organized with manufacturers and suppliers of solar products that could potentially be involved in the implementation phase.

h. A preliminary SWOT (strengths, weaknesses, opportunities, and threats) analysis aiming to inform the final selection of the appropriate sites for implementation.

Output 3: Final report, at week 20 (40%)

The last intended deliverable brings the conclusion of the assessment and research phase, with final selection of the site(s) and partners and the preparation of a clear implementation plan. As minimum, it should include:

i. The overall work plan for phase 2, indicating resources, milestones, responsibilities and timeframe;

j. A procurement plan;

k. A risk mitigation plan;

l. The Terms of Reference (ToRs) for all stakeholders involved;

m. Conceptualization of kick-off workshop to be held in phase 2, including detailed agenda and list of participants.

n. Drafting a briefing note to be used as instrument to promote visibility of the project in diverse media.

The consultancy is based on deliverables with deadlines of submission as indicated in each of the outputs and percentages indicating the payment milestones over the course of the project. The payment is subject to revision and final approval from the direct supervisor.in coordination with the Project Advisory Board.

Total cost of the consultancy is 25,000 USD.

III. Required Qualifications and Experience

Education

· University degree in Engineering (civil, environmental, electronic, industrial); Environmental science; International development, Public Health, or a related field from an accredited academic institution;

Experience

At least 2 years of professional experience in fields relevant to solid waste management, preferable in recycling and managing e-waste, whether it is at research or at field implementation.

Working experience in developing countries.

COMPETENCES

Behavioural

· Takes responsibility and manages constructive criticism;

· Works effectively with all clients and stakeholders;

· Promotes continuous learning; communicates clearly;

· Takes initiative and drives high levels of performance management;

· Plans work, anticipates risks, and sets goals within area of responsibility;

· Displays mastery of subject matter;

· Contributes to a collegial team environment;

· Creates a respectful office environment free of harassment and retaliation and promotes the prevention of sexual exploitation and abuse (PSEA);

· Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;

· Displays awareness of relevant technological solutions;

· Works with internal and external stakeholders to meet resource needs of IOM.

Technical

· Strong and demonstrable interest in migration, disaster management and/or humanitarian issues;

· Demonstrated knowledge of solar power related technologies and products.

· Experience in research projects is an advantage.

· Substantive knowledge and understanding of needs assessment, strategic framework, and programming

· Management experience including the ability to multitask and the ability to complete tasks working with tight timelines

· Excellent communication skills; capable to share ideas and explain results to all levels of the Organization and stakeholders;

IV. Languages

For this assignment, fluency in English, both oral and written is required.

Working knowledge of French, Swahili and/or Arabic is an advantage.

V. Competencies

The incumbent is expected to demonstrate the following values and competencies:

· Accountability – takes responsibility for action and manages constructive criticisms

· Client Orientation – works effectively well with client and stakeholders

· Continuous Learning – promotes continuous learning for self and others

· Communication – listens and communicates clearly, adapting delivery to the audience

· Creativity and Initiative – actively seeks new ways of improving programmes or services

· Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

· Performance Management – identify ways and implement actions to improve performance of self and others.

· Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;

· Professionalism – displays mastery of subject matter

· Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

· Technological Awareness – displays awareness of relevant technological solutions.