Project Officer/Senior Project Officer

Asian Development Bank (ADB)

Manila, , PH

IMPORTANT INFORMATION

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.

1 Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle.

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Environment, Natural Resources and Agriculture Division (EAER) in the East Asia Regional Department (EARD). EAER provides lending and non-lending assistance in agricultural and rural development, and environmental protection and natural resources management. Under agricultural and rural development, EAER specifically operates in (i) sustainable agricultural production and market development; (ii) rural renewable energy development; and (iii) agricultural infrastructure (e.g., irrigation, drainage, and access roads) development and management. Under environmental protection and natural resources management, EAER operates in (i) policy, institutional, and technology development of environmental management (e.g., waste and wastewater management, soil contamination control, emission trading, and payment for environmental services); (ii) natural resources management (e.g., forestry development, integrated water resource management, wetland and/or lakes conservation, and biodiversity and ecosystem management); and (iii) natural disaster risk management. EAER also assists in developing projects for climate change adaptation and mitigation; and incorporating feasible adaptation and mitigation measures (e.g., greenhouse gas reduction, carbon sequestration, and land degradation improvement) in its operation. EAER also provides policy support and assistance in knowledge development and sharing using its vast knowledge accumulated through its operation.

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Job Purpose

The Project Officer/Senior Project Officer will undertake specialized analytical support in achieving the annual portfolio and results targets of EAER and serve as the focal point for analyzing, monitoring, and coordinating various project processing and administration activities to improve the division’s overall portfolio performance. The Officer also improves the effectiveness of EAER’s portfolio management by training other officers in useful techniques and sharing his/her knowledge in leading practices in project implementation approach. He/she will conduct processing and administration of EAER’s key projects, manage EAER’s budget and staff recruitment in close coordination with Office of Director General (EAOD) of EARD, and ensure quality of EAER’s documents. The incumbent will report to the Director, EAER and/or designated International Staff and will supervise Administrative Staff.

Responsibilities

  • For the Oracle-based eOperations system, ensures that (i) project information are properly entered; (ii) contract award and disbursement projections are appropriately adjusted before they are inputted in the system, considering changes occurred until the actual loan or grant effectiveness date; (iii) project performance ratings for project outputs, financial management, and safeguards are appropriately conducted following the methodologies; (iv) quarterly performance validations and semiannual disclosure of project data sheets are done within the deadlines; and (v) relevant, accurate, and high quality information about the project is provided in a comprehensive manner.
  • Identifies and monitors projects at risk with specific problems, follows up actions, and progress of the actions; and shares the monitoring data with EAER staff, especially the head of the project administration unit.
  • Monitors disclosure of project documents on ADB website, especially safeguard monitoring reports, and reminds the project officers and analysts of required disclosure as necessary.
  • Monitors contract awards and disbursement performance against projections for all EAER projects, including achievements, detailed information on contracts to be awarded in the year (latest estimated value, actual or expected dates for advertisement, bid opening, contract signing, and submissions of bid evaluation reports and negotiated or signed contracts to ADB, expected or actual contract price, date for issuance of procurement contract summary sheet number, etc.), expected amounts of additional contract award and disbursement within the year, etc.
  • Monitors (i) loan and grant project key milestones (loan or grant signing or effectivity, accounts closed/to be closed, changes in the project, reallocation or cancellation of loan or grant proceeds, delegation of the loan or grant to resident missions, mid-term review mission, etc.); and (ii) technical assistance (TA) performance (zombie TAs, accounts closed/to be closed, changes in scope/implementation arrangements).
  • Updates a program for project completion reports and TA completion reports, monitors the preparation and processing of the project and TA completion reports, and alerts delay from the original schedule to ensure the circulation of the reports by the target date.
  • Provides inputs for annual country portfolio review mission, country partnership strategy, country operations business plan, business opportunities, project-related information requested by Strategy, Policy and Partnerships Department, and activities of Sustainable Development and Climate Change Department related to environment, natural resources, and agriculture projects.
  • Monitors processing of loans, grants, and TAs including completed or expected dates of processing key milestones and shares the monitoring data with EAER staff alerting delay from the original schedule to ensure the approval by the target date.
  • Prepares monthly updates on the progress in EAER’s key result areas including project administration and processing of loans, grants, and technical assistances.
  • Reviews draft regulations, guidelines, handbooks, etc. for portfolio management and project and TA processing and administration prepared by other departments, offices, or divisions; and provide comments.
  • Helps project officers in processing EAER’s key projects which require an experienced and knowledgeable analyst, including preparation of project administration manuals and loan or grant negotiations, by participating in the loan fact-finding missions and loan or grant negotiations. Ensures that project implementation schedule, cost estimates, procurement plan, contract award and disbursement projections in each project administration manual are consistent.
  • Conducts administration of EAER’s key projects which require an experienced and knowledgeable analyst, including contract award and disbursement projection and target settings, procurement, consultant recruitment, contract management, disbursement, financial management (e.g., review of annual audit reports), review of various documents prepared the executing agencies, disclosure of plans and monitoring reports for safeguards, etc., through missions and daily communication with the executing agencies.
  • Estimates budget for missions, staff consultants, etc. needed by EAER, secures the necessary budget in close coordination with EAOD, monitors budget utilization, ensures the budget is utilized effectively, and secures additional budget if necessary, in close coordination with EAOD. Provides inputs to Budget, Personnel and Management Systems Department and SPD’s Annual Work Program and Budget Framework.
  • Reviews and edits documents for project processing and administration which have been already reviewed and edited by project officers, analysts, and/or assistants, to ensure quality of EAER’s documents.

Qualifications

Relevant Experience & Requirements

  • Bachelor’s degree in Economics, Finance, Business Administration, or relevant area preferably with Master’s degree or equivalent
  • At least 8 years of relevant work experience; and at least 4 years of supervisory experience
  • Familiarity with operations of multilateral development banks and/or comparable organizations
  • Knowledge and practical skills in ADB-adopted computer systems and applications
  • Demonstrated interest in and experience of development projects, preferably in East Asia
  • Highly effective report writing and communication skills
  • Able to mentor Administrative Staff to facilitate work planning, delivery and quality review
  • Client focus and commitment to results
  • Able to work collaboratively with teams as a constructive team member
  • Excellent written and verbal communications skills
  • Please refer to the link and link for ADB Competency Framework for National Staff Levels 2 and 3

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.


POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED