Senior Program Coordinator

Northern Arizona University
Flagstaff, AZ, United States
Position Type: 
Full-Time
Organization Type: 
University/Academia/Research/Think tank
Experience Level: 
Entry Level (0-2 Years)
Degree Required: 
Advanced Degree (Master's or JD)
Apply By: 
20 January 2020
Less than 1 day remaining

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Special Information

 

 
This position is full-time (40 hours/week), benefits eligible, and fully grant funded so it is contingent on availability of future grant funding.  FLSA: non-exempt. 

ITEP’s Tribes and Climate Change Program (TCCP) works to provide training, technical assistance, and research support to federally recognized tribes throughout the United States working to combat the ever growing challenges posed by Climate Change.  ITEP is seeking a highly motivated individual with strong organizational skills to join an existing team of ITEP staff and contractors in support of a growing and impactful program. 

This position reports to the Program Managers of ITEP’s Tribes and Climate Change (TCC) Program and will work closely with other Program staff such as the Research Specialist, Sr., ITEP’s Business Manager, ITEP’s Event Coordinator, Part-Time Staff and Student Worker.

 

 

Immigration Suppt/Sponsorship

 

 
NAU will not provide any U.S. immigration support or sponsorship for this position.

 

Job Description

 

 
Provides support for all activities associated with ITEP’s TCC Program tasks, which include the following:

Facilitation and Support for In-person Training Courses:

  • Works closely with program managers to develop, coordinate and deliver in-person training courses for tribal resource professionals working on climate change and resilience planning.
  • Plans, coordinates and delivers web-based trainings, such as webinars and/or courses for tribal resource professionals.
  • Works with TCC staff to ensure adequate handling of all logistics-related communication (e.g., travel itineraries, hotel reservations, etc.) with in-person training participants and instructors.
  • Ensures supplies for in-person workshops and office supplies are adequate and up-to-date.
  • Works with program staff to order and ship supplies to and from training locations via Fed-ex is completed in a timely manner.
  • Ensures that travel reimbursement documentation for course participants and tribal instructors is filled out properly during or after in-person training courses.

Support for Program’s National Tribal Climate Change (TCC) Advisory Committee members:

  • Works closely with Administrative Assistant to reserve meeting room facilities for annual advisory committee meeting which may include procuring required AV and conference call equipment.
  • Works closely with Administrative Assistant to ensure that travel arrangements and reimbursements for tribal members of the Advisory Committee are completed in a timely fashion.
  • Assists program managers in communications with the TCC Advisory Committee.
  • Provides logistical and administrative support for Committee.

Organizing and facilitating sessions at conferences and meetings:

  • Plans and arranges conference/summits/forums or meetings under general instructions from program managers and other TCC staff; communicates arrangements to appropriate individuals.
  • Organizes and/or facilitates conference/forum/summit sessions.
  • Orders and ships supplies to and from conference locations via Fed-ex.

Program Research & Development:

  • Conducts research and develops case studies that highlight tribal climate change adaptation and resilience and mitigation activities in their respective communities.
  • Conducts research on technical tools and funding resources related to climate change adaptation and resilience planning that are available and will be beneficial to tribal resource professionals.
  • Develops and researches content for the Tribes & Climate Change website
  • Develops and researches content for the program’s monthly newsletter and works with ITEP’s Application Systems Analyst to upload the newsletter to ITEP’s website and send the newsletter to the TCC listserv.
  • Responds to and provides technical and problem solving assistance to tribal resource professionals; refers to respective and appropriate outside entities when unable to respond.
  • Networks and conducts outreach activities with tribal professionals, federal agencies and other respective entities to learn about and share the latest climate change adaptation and implementation resources.
  • Participates in and assists the Program Managers with national tribal climate change workgroups
  • Prepares technical reports and assists in the development of papers on climate change impacts and adaptation and resilience efforts for tribal professionals and non-professional audiences.

Other Support & Coordination Functions:

  • Coordinates & communicates closely with other TCC Program staff as required.
  • Ensures inquiries, regarding TCC program, made by phone, email or paper messages are answered in a timely manner by composing correspondence on own initiative including those on general and technical matters in accordance with established guidelines and forwards other items to supervisors or appropriate ITEP or TCC staff.
  • When required, serves as the primary contact for assigned functions with outside organizations or NAU departments including in-person trainings, conference/summits/forums and ensures necessarily and timely follow up.
  • Assists program managers with development of grant proposals and preparation of project progress and other reports.
  • Attends monthly ITEP staff meetings and weekly TCC staff meetings and provides task updates as needed.
  • Travels out of state for multiple courses, meetings and conferences.
  • Processes personal travel documents in a timely manner and submits to direct supervisor, TCC administrative assistant, ITEP business manager and/or appropriate NAU personnel.
  • Participates in special projects with staff as directed.
  • May supervise, monitor or coordinate the activities of subordinates including student worker(s).
  • Other duties as assigned.

NAU is currently engaged in an Organizational Growth and Effectiveness Initiative, which focuses on positioning the University for future success of its operational practices.  As a result, some aspects of this position may be subject to change, such as, but not limited to:  duties, titles, reporting structure, etc.

 

 

Minimum Qualifications

 

 

  • Bachelor's degree in environmental management, a natural science, or related field AND four years administrative/coordinative program experience; OR,
  • Master's degree in environmental management, a natural science, or related field AND two years administrative/coordinative program experience; OR,
  • Eight years of progressively responsible administrative/ coordinative program experience; OR,
  • Any equivalent combination of experience, training and/or education.

 

Preferred Qualifications

 

 

  • Experience working with and/or understanding of climate change issues facing diverse Native, Indigenous/Tribal communities.
  • Experience in the development and delivery of environmental training programs, preferably for tribal professionals. Workshop development and instruction preferred.
  • Oral presentation skills including speaking to diverse audiences.
  • Master's degree in environmental management, a natural science, or related field of study
  • Willingness to travel on multiple out-of-town/state trips

 

Knowledge, Skills, & Abilities

 

 

  • Demonstrated skills and ability to promote a spirit of cooperation and teamwork under demanding circumstances, which may include meeting workshop deadlines, highly variable workload activities, working with staff from multiple organizations including those with greatly different educational and cultural backgrounds.
  • Ability to work independently and in a team environment.
  • Excellent skill in both oral and written communication and presentation.
  • Strong organizational skills.
  • Skill in supervision, organization, and training.
  • Skill in coordinating activities, evaluating data and establishing priorities.
  • Skill in preparing budgets and grant proposals.
  • Ability to work effectively with people from a variety of culturally diverse backgrounds and personalities.
  • Skill in using a personal computers (PCs or Apple computers), email, internet browsers, Microsoft Office software, Adobe software, online data cloud storage, and GoTo Webinar/Meeting or Zoom software.

 

Background Information

 

Northern Arizona University requires satisfactory results for the following:  a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment.  You may also be required to complete a fingerprint background check.
Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus and NAU-Fort Defiance as these campuses have on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. 

The reports may be viewed at https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

 

Salary

 

The budgeted salary is $40,480 - $52,719.
This position's pay grade is 52.  The salary range for this paygrade can be found on the CLS Grade Schedule.

**The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.

 

FLSA Status

 

This position is non-exempt under the Fair Labor Standards Act (FLSA).  The incumbent is eligible for overtime pay or compensatory time according to University policy.  Further, the employee must submit timesheets that accurately reflect all hours worked.

 

Benefits

 

This is a Classified Staff (CLS) position.  NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents.  More information on benefits at NAU is available at https://in.nau.edu/Human-Resources/Benefits/ Classified Staff employees are in a probationary status for their first six months at NAU.
NAU is a tobacco and smoke-free campus.

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan).  New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date.  Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date. More information is available at: https://in.nau.edu/human-resources/eligibility-enrollment/

 

Learning and Development

 

Your career at Northern Arizona University includes the opportunity for professional development.  New employee on-boarding training includes courses to be completed within the first 30 days (https://in.nau.edu/Human-Resources/Required/). If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years. 

 

Application Deadline

 

January 20, 2020 at 11:59pm

 

How to Apply

 

To apply for this position, please click on the "Apply" button on this page.  You must submit your application by clicking on the "Submit" button by midnight of the application deadline.  If you need assistance completing your application there are instructions available on line at https://in.nau.edu/human-resources/ or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets. 

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ  86011.

 

Equal Employment Opportunity

 

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution.  Women, minorities, veterans and individuals with disabilities are encouraged to apply.  NAU is responsive to the needs of dual career couples.
EEO is the Law Poster and Supplements

NAU is an Employer of National Service.  AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.