Program Associate (Andes-Amazon Initiative)

Gordon and Betty Moore Foundation

Palo Alto, CA, United States 🇺🇸

The Andes-Amazon Initiative’s goal is to conserve the Amazon basin, which provides habitat for biodiversity and  forests that regulate the regional climate cycle. To achieve this goal, the Foundation supports work that addresses the following elements:
  • Protected area national and sub-national systems,
  • Targeted individual protected areas in selected countries,
  • Integration of selected clusters of protected areas (mosaics) into regional economies and development planning.
The role of a healthy Amazonian forest is particularly significant for global climate change mitigation as well as regional hydrological function that support human livelihoods.  The Foundation began funding conservation in the Amazon basin in 2001, and has since invested over $300 million in a protected area approach to conserving forest cover and in associated supporting strategies. Although current work is fully focused on protected areas, past work included addressing the drivers of deforestation, establishing basin-wide enabling conditions for REDD, and promoting sustainable development across the Amazon basin. This approach has achieved the creation and improved management of approximately 150 million hectares, or around 29% of the original forest cover of the Amazon. The Initiative is currently active in Brazil, Colombia, Ecuador, Peru and Bolivia.
For more information, about the Initiative, please see:
The Position
The Program Associate will provide programmatic support to the Program Director and Program Officers of the Andes-Amazon Initiative. The primary responsibility is to ensure that the systems to manage grants and strategic workflows are implemented efficiently by the AAI team through effective coordination of team processes and activities and project management. 
Key Responsibilities
  • Manage grant development pipeline:
    • Create grant records for initiative grants, review and organize requirements documentation
    • Prepare grants for submission and approval
  • Manage active grants:
    • Review grantee reports and respond to grantees regarding their reports as requested by Program Officers
    • Track grantee payments
    • Work with grantees and Foundation staff to facilitate grant changes
  • Provide support to the Program Director and Program Officers during grant development and management.  This will include:  
    • Review of proposals
    • Review of narrative and financial reports
    • Drafting and editing grant recommendation documents
    • Analyzing and finalizing grant budgets
  • Assist in grant process and document development.  This will included tasks such as  formatting and updating grant records, contract preparation and liaising with various internal support departments (Grants Administration, Legal, Finance, etc.) to track and monitor the grant origination process to completion.
  • Regularly perform analysis and tracking of program allocation, including monthly funding and grant-making projections, to support timely programmatic decisions.
  • Research, manage, and synthesize priority Initiative issues to meet program goals.
  • Communicate effectively to internal and external audiences regarding the Initiative’s advancements, in prior coordination with Program Director and Officers. Apply program knowledge in responding to inquiries in a courteous and timely manner.
  • Help organize and schedule conferences, workshops and meetings with members of the AAI community, including arranging travel (meals, lodging, etc.) for meeting participants as needed, managing event expenses and participant reimbursements, etc.
  • Compile reports and presentations for the Board and other audiences to highlight and communicate major developments.
  • Coordinate AAI team activities, organize team meetings and calendars, manage documents, and carry out other administrative duties as requested.
  • Maintain meeting agendas, create and distribute meeting notes and synthesis documents, maintain action items for the team.
Experience and Education
  • A Bachelor’s degree in a related field.
  • Proven experience in administration and/or project management.
  • Two years’ relevant work experience in environmental conservation preferred.
  • Interest in Amazon basin-related social and environmental issues demonstrated through work, extracurricular or volunteer activities.
  • Proficient to Fluent in Spanish is preferred.
  • A strong desire to learn and develop professionally in the conservation field.
  • Strong attention to detail and organizational skills.
  • Excellent project management and analytical skills.
  • A strong team orientation, positive attitude, integrity, self-motivation, discipline, and reliability.
  • Ability to work independently, self-manage priorities and goals for projects, meet deadlines, and multi-task while working well under pressure.
  • Work proactively and take initiative while consulting with Program Director and Program Officers as appropriate.
  • Ability to think critically and exercise judgment within defined procedures and practices to determine appropriate courses of action.
  • Willingness to ask for help and identify appropriate resources to accomplish tasks, when necessary.
  • Strong written, oral, graphic, and inter-personal communication skills (e.g. phone inquiries, webpages, PowerPoint presentations, correspondence, and research summaries).
  • Proficiency with office productivity software (e.g. Outlook, Word, Excel, PowerPoint, etc.).
The ideal candidate will demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners.
  • Committed to Excellence
  • Passionate
  • Collegial
  • Open and Honest
  • Humble and Self-Aware
Compensation and Benefits
Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.
Application Process
Applicants must be legally authorized to work in the United States.  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.
The Gordon and Betty Moore Foundation is an equal opportunity employer. All correspondence will remain confidential.