Program Assistant (Climate Justice Resilience Fund) via Idealist

New Venture Fund

Washington, DC, United States 🇺🇸

Position Summary

The Climate Justice Resilience Fund is seeking a detail-oriented and highly organized individual to provide administrative and communications coordination for the Fund, its Director, and its Steering Committee. This is an excellent position for someone seeking to gain program management and administrative experience in an international context.

The Climate Justice Resilience Fund (CJRF) is a new $25 million grant-making initiative that invests in adaptation and resilience-building by communities on the front lines of climate change. Fund-supported projects help women, youth, and indigenous peoples undertake advocacy and development activities to enable their communities to thrive as the climate changes. The Fund makes grants in the Bay of Bengal, East Africa, and the Arctic. For a more detailed overview, see the CJRF strategic framework and web update. The CJRF is a project of the New Venture Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs.

Essential Responsibilities and Tasks

Administration (70%)

  • Assists with calendars and scheduling for the Fund Director, Steering Committee, and Executive Committee
  • Assists with arranging meetings and events, including Fund Steering Committee and Executive Committee meetings (both virtual and in person).
  • Assists with administration of the Fund portfolio, including maintenance of grant-making schedule, organization of application materials and grant files, and tracking of grantee compliance with contract and reporting requirements
  • Assists with preparation of Steering Committee and Executive Committee meeting materials to facilitate grant review
  • Assists with travel arrangements for the Fund Director, Steering Committee Chair, and event participants
  • Assists with budget management, expense reporting, work planning and time tracking.
  • Processes invoices, contracts and payment requests from vendors and contractors
  • Develops Fund document management system. Maintains organized, accessible files.

Communications (30%)

  • Handles correspondence and communication with grantees and potential grantees
  • Works with the Fund Director, vendors and contractors on overall communications strategy development and implementation, including blog posts, media outreach, online engagement, and constituent relationship management
  • Assists with development of a Fund website. Takes lead responsibility for regular website updates.
  • Assists with the creation of blog posts, brochures and other outreach materials raising the profile of the Fund.
  • Develops and manages a Fund contacts database.

Required Education, Experience, Knowledge, Skills and Ability

  • Bachelor’s Degree required (preferably in management, public administration, international development, environmental studies, communications, or a related field)
  • Minimum 1-2 years of relevant full time work experience required
  • Creative, detail-oriented, and highly organized individual with a strong interest in program administration/coordination
  • Excellent writing and editing skills
  • Experience with database management
  • Demonstrated capacity to successfully manage multiple deadlines and competing demands.
  • Strong computer skills including high level of comfort with Microsoft Office (especially Outlook, Word, Excel, and PowerPoint), web-based communications (e.g., Skype, GoToMeeting, etc.), and Internet research.

Valued and Non-Essential Education, Experience, Knowledge, Skills and Ability

  • Past experience with website management and content development
  • International experience, especially in a developing country.
  • Enthusiasm for and commitment to poverty reduction, environmental protection, and social justice.
  • Proficiency in one or more foreign languages. Languages especially relevant to the work of the CJRF include French, German, Swahili, and several South Asian languages.


  • Well organized and detail-oriented
  • Entrepreneurial mindset and willingness to explore unfamiliar issues
  • Flexibility, sense of humor, and breadth of interests

New Venture Fund Careers

The Climate Justice Resilience Fund is a project of the New Venture Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. The New Venture Fund is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. The New Venture Fund’s work environment is safe and open to all employees and partners, respecting the full spectrum of races, ethnicities, national origins, ages, sexual orientations, gender identities, beliefs, religions, faiths and ideologies, cultures, socio-economic backgrounds and levels of physical ability.