Project and Events Coordinator

Utrecht University

Utrecht, Netherlands 🇳🇱

FACULTY: Faculty of Geosciences



Job description

Are you interested in issues of global sustainability research and policy? Do you enjoy bringing people from across the globe through shared projects and networking? We are looking for a Project and Events Coordinator to join our team to work for and support a global network of some of the world’s top social science and humanities scholars working on global environmental
change research.

We are looking for a motivated colleague to take on the following responsibilities:

  • taking leadership in programming for an academic conference convening 500 of the field’s most prominent scientists, PhD students, and early-career researchers. The conference will take place in The Netherlands;
  • preparing and coordinating stakeholders to participate in online workshops with the aim of growing the network in Latin America, South Asia and Africa;
  • communicating clearly and providing information to the press and various stakeholders about scientific developments in the project;
  • contributing to administrative operations of the organization.


The ideal candidate brings the following:

  • 3+ years in experience in academia, science or an environment/climate NGO;
  • knowledge in the field of global environmental politics and governance;
  • experience organizing large events (experience with academic conferences a bonus);
  • experience in science communication;
  • ability to synthesize complex information from academia into clear messaging;
  • a detail-oriented mindset;
  • openness to work on a small team (4 teammates).

The following qualifications are assets:

  • MA/MSc degree in a related field;
  • experience with WordPress, MailChimp, and Google Suite;
  • experience in diversity and inclusivity practice.


We offer a temporary position (1.0 FTE) for one year in an international working environment. The project ends in 2024. The gross salary – depending on previous qualifications and experience  – ranges between €2,960 and €4,670 (scale 10 according to the Collective Labour Agreement Dutch Universities) per month for full-time employment. Salaries are supplemented with a holiday bonus of 8% and a year-end bonus of 8.3% per year.

In addition, Utrecht University offers excellent secondary conditions, including an attractive retirement scheme, (partly paid) parental leave and flexible employment conditions (multiple choice model). For more information, please visit working at Utrecht University.

About the organisation

A better future for everyone. This ambition motivates our scientists in executing their leading research and inspiring teaching. At Utrecht University, the various disciplines collaborate intensively towards major societal themes. Our focus is on Dynamics of Youth, Institutions for Open Societies, Life Sciences and Sustainability.

Utrecht University’s Faculty of Geosciences studies the Earth: from the Earth’s core to its surface, including man’s spatial and material utilisation of the Earth – always with a focus on sustainability and innovation. With 3,400 students (BSc and MSc) and 720 staff, the faculty is a strong and challenging organisation. The Faculty of Geosciences is organised in four Departments: Earth Sciences, Human Geography & Spatial Planning, Physical Geography, and Sustainable Development.

The Earth System Governance (ESG) Project is a global research network that aims to advance interdisciplinary knowledge and research on global environmental change and governance. The project is open to all social and natural scientists who are engaged in research on the governance of coupled socio-ecological systems, at all levels. Our global network includes many of the most prominent scientists in the field, along with numerous PhD students and early-career researchers. The ambition of the project is to engage a meaningful community of scholarship that produces relevant research to tackle challenges like climate change, biodiversity loss, democracy, urban sustainability, energy transitions, geopolitics, and more.

The ESG Project builds on a vibrant global community of hundreds of affiliated researchers; a series of annual open science conferences; a global alliance of Earth System Governance Research Centres; a global cluster of taskforces, associated projects and numerous smaller activities; and a network of affiliated publication series. The International Project Office is based at Utrecht University. The office is the focal point for management and administration, as well as for the communication and network development efforts of the Earth System Governance Project.

Additional information

For more information about this position, please contact Jane Butler (Executive Director) via [email protected].


Everyone deserves to feel at home at our university. We welcome employees with a wide variety of backgrounds and perspectives.

To apply, please send your curriculum vitae, including a letter of motivation, via the ‘apply’ button.

The application deadline is 6 December 2022.