Disaster Risk Reduction Program Manager

, , PH

Background:
CRS conducted a scoping mission and subsequent needs assessment in the Marshall Islands and Micronesia in mid-2016 resulting in the development of a concept note to OFDA and the likelihood of a full proposal starting in early 2017. Within CRS, this program will be administratively an outreach project of CRS Philippines. As an initial entry into the Pacific Islands, CRS is using Disaster Risk Reduction (DRR) as a strategic entry point for its programming and to preposition expertise for emergency response. CRS anticipates competing for a two-year, $1.5 million USAID-funded grant to implement community-based DRR by strengthening and better linking grassroots structures in Yap State, FSM. Simultaneously, CRS will also be working to strengthen emergency response preparedness in both Micronesia and the Marshall Islands and conduct DRR assessments in the Marshall Islands. CRS is looking for a DRR Program Manager that will oversee and manage the start-up of the DRR project with OFDA and support, as needed, emergency preparedness programs. This position will provide operational and strategic leadership.

Job Summary:
The DRR Program Manager will manage all aspects of anticipated OFDA project in Yap Micronesia including planning, implementation, and reporting of projects. S/he will supervise (three Program Officers, one Operations Officer, and one Finance Officer) all based out of CRS’ office in Yap. The DRR Grant Manager will focus on ensuring that the grant is planned and implemented according to agreed timelines and budgets as well as empowering staff to plan and manage upcoming activities on their own. Most Yap based project staff will be new to CRS and require coaching and capacity building on CRS program quality standards. It is anticipated they will have limited relevant technical knowledge, but strong relationships with partners and experience implementing projects in the field. Staff may require assistance with detailed implementation planning, use of MEAL tools, and preparation for project activities. Some staff will also need coaching on organizational skills and time management techniques. The DRR Program Manager will also be expected to maintain close communication with other CRS DRR practitioners in the Philippines program and sub-region in order to identify shared learning opportunities as well as how to leverage expertise and resources of other projects into the DRR projects of Micronesia. The DRR Program Manager will be the primary representative of CRS in Micronesia and will be responsible for developing and maintaining CRS’s reputation.  The DRR Program Manager will be expected to regularly meet and brief government partners and donors in order to update all stakeholders on the progress of CRS’s work in Micronesia. The DRR Program Manager will closely coordinate with the Emergency Preparedness Manager on a regular and ongoing basis. In joint collaboration under the leadership of the Head of Programs (HOP), the DRR Program Manager and Emergency Preparedness Manager will establish CRS’ presence in Marshall Islands and FSM.

Job Responsibilities:

Staff Supervision and Development:

  • Identify initial staffing needs and manage both the recruitment and onboarding of staff.
  • Providing coaching and mentoring to direct reports and team members on program quality standards, management quality procedures, CRS rules and regulations, and DRR best practices.
  • Ensure that all staff receive formal performance planning, coaching, and assessment, in line with CRS Agency standards.
  • Supervise staff to ensure the timely, efficient, and impactful implementation of the grant. Set and follow up on deadlines for key steps.
  • Assist staff to coordinate with external consultants and agencies as needed to complete project preparation.

Technical Assistance:

  • Provides technical assistance in the implementation of DRR programs to communities in Yap.  
  • Review strategies for community mobilization in DRR activities.
  • Participate in partner meetings on the development of the program and activities to ensure compliance and success of the DRR program.
  • Implement program methods and operational plans in accordance with the agreed DRR strategy.  Ensure that all activities are developed in coordination with the partners.
  • Ensure that environmental and sustainability issues are considered in the program design, in keeping with agency best practices and the guidelines.

 Monitoring, Evaluation, Accountability, and Learning (MEAL):

  • Works closely with the MEAL staff to design MEAL systems for DRR.
  • Regularly monitor projects and programs through site visits and interviews with project beneficiaries.
  • Regularly assess DRR needs in Yap in conjunction with emergency preparedness needs to ensure integrated approach of support.
  • Identify deviation from approved project plans and recommend corrective measures when necessary.
  • Ensure internal and external reporting is on time and of high quality. Provide regular updates to the HoP and CR, requesting support as needed and flagging potential challenges or problematic issues in a timely manner.
  • Evaluate project effectiveness in achieving goal and objectives and propose course corrections wherever appropriate.

 Strategy and Long-term Guidance:

  • Collaborate with the HoP and Emergency Response staff to identify a standardized approach for DRR response in flood and drought emergencies, including technical options, prepositioning needs, and required partner/staff capacity.

 Coordination:

  • Represent CRS at coordination meetings when needed.
  • Work with non-governmental organizations, UN agencies and government agencies to ensure proper coordination of equipment and supplies necessary to support DRR operations.

Personal Skills:

  • Projects a calm, patient, and optimistic attitude.
  • Strong sense of community building within the office as well as with partners.
  • Able to work with minimum supervision in a dynamic working environment.
  • Provides feedback tactfully.
  • Maintains enthusiasm and sense of humor in frustrating situations.
  • Strong planning ability needed to conduct activities with high level of detail several months in advance.
  • Provides clear explanations and repeats as necessary for staff with limited English.
  • Remains flexible and willing to provide assistance to staff as needed.
  • Follows up and checks in with staff regularly before assigned tasks are due.
  • Enforces deadlines.
  • Encourages a sense of personal responsibility among staff.

Professional Skills:

  • Demonstrated experience with capacity building for national staff.
  • Strong organizational skills and ability to keep track of complex work plans and deadlines for several projects simultaneously.
  • Able to coach staff on MQ/PQ standards as well as organizational skills. Experience with teambuilding a plus.
  • Experienced with detailed implementation/weekly work planning.

CRS Agency Wide Competencies:

These competencies apply to all CRS staff and are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Set clear goals and manages toward them.
  • Collaborate effectively with staff and stakeholders.
  • Manage financial resources with integrity.
  • Applies program quality standards to project design and organizational learning.

Supervisory Responsibilities:

3 Program Officers, 1 Operations Officer, 1 Finance Officer.

Key Relationships:

Internal: Country Representative, Head of Programs, Finance Manager, DRD PQ, Emergency Preparedness Manager, Program Officers, Finance Officer, Operations Officer, HRD External: Program partners, donors, and Micronesia government officials.

Qualifications:

  • Master’s Degree in international development or a related field.
  • At least five years’ work experience in developing countries with a good understanding of DRR Programing.
  • Experience in monitoring and evaluation of DRR programs.
  • Demonstrated experience in managing staff.
  • Demonstrated experience in grant/proposal writing.
  • Willingness to travel to, and work in, remote areas for extended periods.
  • Strong sensitivity to local cultures.
  • Strong teamwork, coordination and strategic planning skills.
  • Research, analysis and excellent writing skills.
  • Ability to think strategically and innovatively.
  • Strong listening skills combined with excellent interpersonal and cross-cultural skills.
  • Ability to respond practically and operate successfully in difficult field conditions.
  • Ability to be flexible, persistent and diplomatic and to gain respect among staff, local community leaders as well as local government ministries and donor organizations.

Disclaimer Clause: This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

EOE/M/F/D/V


POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED