Project Specialist (Knowledge & Learning)
The NDC Partnership seeks a Project Specialist to play an integral role in the Knowledge and Learning workstream, which supports countries in sharing knowledge for climate action through written products, peer-to-peer exchanges, and online tools. In this role, you will be responsible for core operational, administrative, and project management functions, as well as research and communications support. The role demands attention to detail, strong writing skills, and the ability to thrive in a fast-paced, collaborative environment. You will report to the Knowledge and Learning Director, but will work closely with all members of the Knowledge and Learning workstream and across the Support Unit.
Project and Partner Management (30%)
- Tracks progress for Knowledge and Learning project deliverables and assists Director of Knowledge and Learning in supporting team and partners to meet targets and objectives.
- Prepares and maintains subgrant and contract agreements with partners and contractors including follow-up needs to complete agreements on time. Supports efforts to secure external consultants.
- Processes documentation for project commitments (i.e. agreements, contracts, work authorizations, purchase orders).
- Coordinates with consultants and external partners to arrange meetings and events and manages collaboration as assigned.
- Contributes to event preparations, including facilitating communications with co-organizers, participants and relevant staff, logistical organization, and content preparation.
- Facilitates publication of written products, including managing editing and design process with external contractors.
Grant and Financial Management (20%)
- Supports the Operations Manager in the tracking of project budgets, contracts, and partner financial commitments.
- Prepares budgets for events and other deliverables.
- Processes invoices and payments in compliance with established governance.
- Coordinates donor reporting for Knowledge and Learning deliverables, assists in donor report writing, and contributes to funding proposals.
Research and Communications Support (30%)
- Provides research support before meetings and events, coordinating and preparing talking points, briefings, and powerpoints.
- Provide editorial quality control for contributions to Knowledge and Learning deliverables.
- Produces regular communications to support Knowledge and Learning deliverables, including blog posts, social media content, and newsletter content.
- Manages internal communications to the Support Unit regarding Knowledge and Learning Activities, including by providing agenda items to Support Unit meetings, Support Unit newsletters, and other channels.
- Attends internal and external meetings, taking notes and tracking follow-ups with staff and partners.
- Coordinates and schedules meetings regarding projects among team.
- Coordinate Knowledge and Learning deliverables within and across Support Unit workstreams.
- Assists with recruitment and onboarding of new staff members.
- Keeps timely and accurate information on contacts, documents, and information.
- Ensures that Support Unit project management systems are fully updated.
- Supports the Knowledge Director in administrative needs, including scheduling, travel, email communications, and general organizational needs.
- Serves as the go-to person for the Knowledge and Learning team’s ad-hoc administrative needs.
- Minimum of 2 years of relevant, full-time work experience and Bachelors degree
- Extremely organized and detail-oriented
- Excellent English writing skills required; experience with written communications preferred.
- Experience with grants and contracts, financial management, and/or budgeting particularly in nonprofit operations.
- Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines and minimal supervision.
- Ability to communicate with internal and external partners, and a desire to work in a collaborative, team-oriented environment.
- Fluent English, with Spanish or French a plus.
- Strong computer skills including Microsoft Office. Experience with web-based communications platforms (Skype, Zoom), project management software (Monday.com), document storage systems (Dropbox, Sharepoint), budgeting software (TM1, Cognos), and CRM software (Microsoft Dynamics) a plus.
- Experience and/or interest in climate change, sustainable development, environmental or related issues.
- US work authorization is required for all WRI US opportunities. WRI cannot offer visa sponsorship for this opportunity.
Following the landmark Paris Agreement, countries are implementing their Nationally Determined Contributions (NDCs) for climate action. The NDC Partnership is a coalition of countries and international institutions working together to ensure countries receive the technical assistance and financial support they need to achieve ambitious climate and sustainable development targets as fast and effectively as possible.
The Partnership aims to increase alignment, coordination, and access to resources to link needs to solutions.
- Technical Assistance and Capacity Building - We support governments in defining the processes, policies, and plans required to deliver mitigation and adaptation goals, alongside other development objectives.
- Knowledge and Information Sharing - We enable countries to learn from and support each other, turning local know-how into global action through knowledge tools, case studies, peer-to-peer exchanges, and other knowledge products.
- Access to Finance - We facilitate countries in aligning their NDC goals with financial resources.
We use a country-driven approach that helps governments set priorities and connect them to available resources across our membership.
The NDC Partnership Support Unit is comprised of over 30 staff, jointly hosted by the World Resources Institute in Washington, DC, and the UNFCCC in Bonn, Germany.