Program Manager (Adaption Fund)

Global Environment Facility (GEF)

Washington, DC, US

Background / General description:

The Global Environment Facility (GEF) is looking for an experienced and highly motivated Manager for the Adaptation Fund.

As part of the Marrakech accords in 2001, the Conference of the Parties (COP) to the United Nations Framework Convention on Climate Change (UNFCCC) established the Adaptation Fund (AF) in Decision 10/CP.7 “Funding under the Kyoto Protocol.”

In December 2007, the Global Environment Facility (GEF) was requested by the Parties to the Kyoto Protocol to provide secretariat services to the Adaptation Fund Board (AFB).  The COP serving as meeting of the Parties further decided “that a dedicated team of officials shall be identified to render secretariat services to the Adaptation Fund Board in a functionally independent and effective manner and that the head of the secretariat responsible for rendering the services shall be accountable to the Adaptation Fund Board”.  The secretariat’s services include the review of project and program proposals, the screening of accreditation applications and monitoring activities, representing the secretariat at meetings and events, raising awareness on the Fund and fundraising activities with donors. This position will ensure that all the secretariat services needed by the AFB for the conduct of the Fund’s business are rendered in an efficient and timely manner.

This position will report directly to the Head of the Adaptation Fund Board secretariat [GEF CEO] within the administrative structure of the World Bank. The selected candidate however will manage the secretariat in a functionally independent manner, reporting directly to the Adaptation Fund Board on policy and strategy of the Fund.

The Adaptation Fund (AF) functions as a trust fund housed within the World Bank. It was established to finance concrete adaptation projects and programs in developing countries that are parties to the Kyoto Protocol and are particularly vulnerable to the adverse effects of climate change. The AF is currently subject to a procedure to serve the Paris Agreement (decision 1/CP.21, para 59-60). Since 2010 the AF has allocated around US$338.5 million to increase climate resilience in 61 countries around the world.

One of the innovative features of the AF is that countries can have direct access to the funds through an accredited National Implementing Entity (NIE), without involvement of multilateral agencies such as development banks or UN agencies. The Fund has pioneered direct access to its fund by eligible entities as one of its innovative features. It has successfully enabled direct access for accredited National Implementing Entities (NIEs). The other access modalities include through Regional Implementing Entities (RIEs) and through the most commonly used Multilateral Implementing Entities (MIEs). So far, the AF has accredited 24 NIEs and 6 RIEs.

Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year term appointment.


Specific duties include, but not limited to the following:

1. Manage the Adaptation Fund Board secretariat and provide strategic guidance to its team;

2. Represent the Adaptation Fund Board secretariat at meetings and events;

3. Act as secretary in AFB and Ethics and Finance Committee meetings, and participate in Accreditation Panel meetings. Manage secretariat’s responses to the requests of the AFB, its committees and the Accreditation Panel, including preparation of documents, reports, operational guidelines and recommendations;

4. Manage programs, policies, and priorities for operations, as per request of the AFB, and consistent with CMP guidance and decisions;

5. Directly advise the AFB, Committees and Accreditation Panel Chair on strategy, policy and procedure. Supervise the work of the secretariat.

6. Oversee overall organizational aspects of AFB meetings;

7. Undertake resource mobilization activities with contributor countries and partner organizations, such as UNF. Manage the design and implementation of the resource mobilization campaign and strategy of the AF;

8. Maintain a productive dialog with accredited implementing entities and provide key information and guidance consistent with AFB decisions on how to assist vulnerable countries in the development of project proposals. Communicate and consult regularly with accredited implementing entities about their programs and projects;

9. Manage reviews of project proposals to be financed by the AF according to agreed project review criteria as decided by the AFB; supervise the project review team and the work of co-reviewers from the GEF secretariat, and assist in overall monitoring of program and portfolio performance;

10. Manage the accreditation process of national, regional and multilateral implementing entities, supervise the work of the accreditation panel and accreditation support team, and assist in overall monitoring of their performance;

11. Establish and maintain a productive dialogue and positive relationships with key stakeholders, including vulnerable country governments and civil society. As required, represent the secretariat at selected international political, scientific, and operational forums;

12. Maintain a productive and positive working relationship and exchange of information with the Trustee;

13. Act as Team Leader of the AFB and secretariat Administrative Trust Fund, supervise the work of the staff in charge of the transactions process, and supervise the budget implementation;

14. Supervise the staff working on the AF website and ensuring that information flow is constant and updated;

15. Supervise the secretariat’s efforts to enhance public awareness and wide circulation of public materials on the AF;

16. With the assistance of the World Bank legal counsels, as appropriate, supervise drafting of agreements, memoranda of understanding, exchange of letters and any other legal instruments, as required by the AFB;

17. Review complaints about implementing entities and consult with relevant officers/authorities in the country or organization, as appropriate, so that the appropriate course of action is initiated;

18. Undertake other duties as required by the AFB.

1. Advanced degree in environmental studies, development, law, diplomacy, finance, or other field related to environmental finance.  At least 12 years of experience related to multilateral environmental negotiations, environmental finance or climate change policy, preferably including the design of policies and analysis, review and monitoring of projects in developing countries.

2. Internationally recognized expertise and deep knowledge in multilateral environmental negotiations, environmental finance and cooperation. Broad understanding of the political implications of the climate change negotiations. Broad understanding of the political, scientific, economic, social, and practical dimensions of adaptation to climate change. Experience in the governmental sector would be an advantage.

3. Experience working in developing countries, handling projects in developing countries and dealing with a range of stakeholders, international organizations, particularly with the UNFCCC Secretariat, development agencies, scientific and technical bodies, developing country counterparts, and NGOs would be an advantage.

4. Ability to think analytically, strategically, and programmatically. Proven ability to communicate complex political agreements in understandable and operational terms, working effectively with both negotiators/public officials and agencies and organizations involved in project design and implementation.

5. Proven team leader and player able to create a climate of trust working with diverse stakeholders in a multi-cultural environment.

6. Understanding of UNFCCC negotiations and processes, and Adaptation Fund strategic priorities, policies, procedures and operations.

7. Must be fluent in written and spoken English. Written and Spoken knowledge of French or Spanish would also be an advantage.

The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence.


Climate Change – Deep experience applying knowledge (climate change mitigation; climate change adaptation; carbon financing and other funding mechanisms, etc.) to policy-related decisions and advice.  
Courage of your Convictions – Leads in a decisive, firm and fair manner, inviting, encouraging, and listening to all other’s opinions and suggestions and making decisions based on expertise, data, and an understanding of what is best.  
Leading the Team for Impact – Obtains the necessary resources to enable the team to do their jobs, including hiring or attracting the best people with the right skills from a diversity of backgrounds and perspectives.  
Influencing Across Boundaries – Has broad networks and is able to use them to influence indirectly within and outside of own unit or department.  
Fostering Openness to New Ideas – Invites others into the decision-making process through collaboration, group discussion and debate.  
Building Talent for the Future – Provides challenging stretch assignments to build employee capabilities and increase confidence for handling situations in the future.  
Client Orientation – Translates insight into practice across disciplines, hierarchies, geographies and organizational units in service of clients.  
Drive for Results – Ensures successful implementation and delivery of key programs and projects, ensuring that outputs positively impact results.  
Teamwork (Collaboration) and Inclusion – Creates a team climate of practical and innovative action, facilitating collaboration between competing interests and stakeholders.  
Knowledge, Learning and Communication – Demonstrates command of all forms of communication and presents in a clear, objective and engaging manner in high-level settings; ensures knowledge is captured and shared in a variety of ways.  
Business Judgment and Analytical Decision Making – Serves as a trusted advisor to others on their decisions, ensuring alignment across units and optimal impact on the organization as a whole.  
People/ Talent Management

• Manage the unit staff, including the recruitment, coaching, performance evaluation and career development guidance.  
• Mentor and develop staff to reach maximum potential. Ability to identify staff’s performance gaps, develop appropriate course of action and work with staff to address the gaps while nurturing emerging talent;
• Explore career development opportunities for staff in collaboration with HR and relevant industry partners.
• Promote a culture of mutual respect and effective teamwork.

Resource Management

• Manage resources for the delivery of the work program. Resources include staff, administrative budget, and consultants.

Relationship Management

• Client outreach, engagement and maintenance of relationship to increase effectiveness of AFSEC.  

Knowledge Management

• Capture critical business knowledge relevant to AFSEC, share the knowledge with staff, and build a robust knowledge base of key processes within AFSEC.
• Proposing and implementing knowledge sharing and learning sessions for AFSEC staff.