Consultant for Technical Support LoCAL Scaling-up of Performance-based Climate Change Adaptation Grants Mechanism in Bhutan

United Nations Development Programme (UNDP)
Bhutan
Position Type: 
Consultancy
Organization Type: 
International Organization
Experience Level: 
Senior (10+ Years)
Degree Required: 
Advanced Degree (Master's or JD)
Languages Required: 
English and Dzongkha

EXPIRED

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Background

UN Capital Development Fund (UNCDF) and Local Development Finance

UNCDF works with local and central government institutions to improve the capacity of local governance institutions in planning, budgeting, public expenditure management, procurement and delivery management and other areas related to the application of development capital and other resources. 

UNCDF is supporting an expanding portfolio of programmes in all regions that provide capital resources to local governance processes to enable them to meet the challenges of poverty reduction, the Millennium Development Goals and climate change. These programmes promote local level public financial management and decentralized governance responses to these challenges.

The Local Climate Adaptive Living Facility (LoCAL)

The goal of the Local Climate Adaptive Living Facility (LoCAL) is to promote climate change resilient communities and local economies by increasing investments in Climate Change Adaptation (CCA) at the local level in target countries, thereby contributing to the achievement of the Paris Agreement and the Sustainable Development Goals (SDGs), particularly the specific goals of poverty eradication (SDG1) and climate action (SDG13). The objectives are to increase local government access to climate finance to implement climate change adaptation investments in participating countries and to establish a standard and internationally recognized country-based mechanism to channel climate finance and increase local resilience through PBCRGs

LoCAL focuses on the delivery of four outputs that will directly contribute to increasing local governments’ access to climate finance and building resilience to climate change:

  • Output 1 – CCA is mainstreamed into government’s planning and budgeting systems and investments are implemented in line with the PBCRG mechanism
  • Output 2 – Awareness of and capacities to respond to climate change at the local level are increased
  • Output 3 – The PBCRG system is effectively and sustainably established in participating countries and leads to an increased amount of CCA finance available to local government and local economy
  • Output 4 – The role of local authorities and of the PBCRGS in addressing climate change are increasingly recognized at international level, through outreach, learning and quality assurance

The LoCAL approach entails into capacity building of local governments and operates through Performance Based Climate Resilience Grants (PBCRG). 

LoCAL works in three phases.

  • Phase I: Following scoping, the first phase entails testing in a small number (2-4) of local governments. Phase I has a budget of USD 300,000 per year. It can include co-financing from government or other partners. Phase I introduces the Performance-Based Climate Resilient Grant (PBCRG) over one or two fiscal cycles; it tests the minimum conditions and performance measures of the PBCRG and the relevance of the menu of investments (eligible adaptation measures). It provides the necessary experience and lessons for the refinement of the approach and the design of phase II in conjunction with the appropriate national authorities and partners. 
  • Phase II: Phase II takes place in around 5 to 10 of local governments (of the appropriate tier) in a country. Phase II is usually financed by UNCDF together with financing partners and has generally a budget of USD 3,5 to USD 10 million. Funding can come directly through the LoCAL project or through parallel financing if government or other development partners make resources available to the LoCAL methodology, with TA and QA by UNCDF. The purpose of this phase is to demonstrate the effectiveness of LoCAL and create the conditions for a full national rollout of the approach. 
  • Phase III: Phase III consist of a full national rollout of the PBCRG in the country based on the results and lessons of the previous phases. It is gradually extended to all local governments (of the appropriate tier). Phase III is expected to be financed by central government through a re-adjustment of the architecture of existing resources to enable financing of local adaptation, as well as through financing from international organizations, financing institutions and funds such as the Green Climate Fund.

In Bhutan, as a least developed, mountainous and landlocked country, Bhutan – and its population and ecosystems – are extremely vulnerable to climate change. Changing weather patterns affect communities in different ways. More intense rains, reduced soil moisture in high altitudes, flash floods and landslides put decades of development efforts at risk, with effects ranging from losses in agricultural production and food insecurity, to water stress and insecurity, climate-related disasters, changes to ecosystems and losses of biodiversity, and impacts on human health. The Government of Bhutan has a strong focus on the environment, climate change and poverty reduction in all operations from planning to implementation; this priority was most recently announced in the guidelines to central and local government agencies for the 11th Five-Year Plan. The Government of Bhutan has undergone a history of decentralization reforms. In 1981 and 1991, respectively, 20 dzongkhags (districts) and 205 gewogs (blocks) were instituted by royal decree. The role, mandate and capacities of local governments in Bhutan have been significantly strengthened in recent years. Initiated in 2008, the Joint Local Governance Support Programme aims to make finance systems effective and transparent for local government service delivery, while strengthening the central government’s policy, regulatory, supportive and supervisory functions. Its strategy includes assisting local governments in implementing block grants allocated for improving local-level infrastructure and in providing public services, while offering training and capacity development for local personnel and officials. 

Against the above backdrop of emerging climate challenges, the United Nations Capital Development Fund’s Local Climate Adaptive Living Facility (LoCAL) has supported the local governments with increased financing to enhance community resilience and adaptive capacity for climate change at the local level through a system of performance-based climate change adaptation grants (PBCRGSs) in two periods, i.e. 2011-12 to 2012-13 and 2014-15 to 2015-16. The LoCAL PBCGR system is embedded in the Joint Local Governance Support Programme. 

The overall goal of the LoCAL-Bhutan initiative is to improve the resilience of local governments to climate change by increased access to climate change adaptation financing through performance-based climate resilience grants (PBCRGs). The programme’s core objectives are to ensure that dzongkhags and gewogs can accomplish the following:

  1. Respond to the increasing impact of climate change in Bhutan in accordance with local prioritized needs and vulnerabilities in a sustainable manner, with sufficient consideration to operation and maintenance of the structures supported. 
  2. Promote robust, transparent and accountable public financial management/public expenditure management systems by providing funds to make the local planning and budgeting process meaningful, efficient, effective and participatory as well as strengthening incentives for climate change adaptation activities

Inspired by the success of the pilot work on PBCRGs through LoCAL, the Department of Local Governance (DLG) of Bhutan has plans afoot to progressively scale up the LoCAL PBCRGs system to at least 100 Gewogs by the end of fiscal year 2020/21 through support from the European Union (EU). As a part of this scale-up, Department of Local Governance (DLG) has set up a target to cover new 50 Gewogs in 2019. In line with previous work on PBCRGs through UNCDF-LoCAL, DLG seeks to conduct participatory rural appraisals (PRAs) to assess climate vulnerabilities and identify adaptation needs in the 50 additional Gewogs with technical support from UNCDF-LoCAL. The PRAs provide valuable basis and framework to guide annual local investments for climate change adaptation though performance-based grants. Apart from PRAs, through LoCAL support, DLG has established performance assessment criteria and methodology, and carried out performance assessments based on these criteria and methodology. There is now a need to review and update the existing criteria and methodology vis a vis the Government’s Performance Management System and also taking into account DLG’s experience in carrying out performance assessments over the past few years as well as the various rules and regulations that have relevance to local governments’ performance in managing public finance and local development plans. 

Furthermore, an annual report describing PBCRGS-related activities and achievements in 2018-19 and with an appended summary of previous years’ investments is required to be produced. This would include data on financial disbursements, categorization of investments, brief CCA rationale for each investment, and beneficiaries (gender-disaggregated).

Objectives

In view of the foregoing, the consulting assignment is to be undertaken with the main objective to build the capacity, in terms of training, tools and information, for planning and implementation of LoCAL-PBCRGs specifically by means of:

  1. Review and updating of the performance assessment criteria and methodology in keeping with the Government Performance Management System and taking into account the experience from the previous performance assessment exercises in the pilot Gewogs;
  2. Preparation of the PBCRGS Annual Report describing activities and achievements of the 2018-2019 fiscal year with appendix of key data on all years’ PBCRGS investments;
  3. Review of most recent LoCAL experience with Climate Risk Assessment and development of knowledge and skills of the Local Government officials of the 50 new Gewogs identified for PBCRGSs in 2019 to assess climate risks and vulnerabilities of community livelihoods and livelihood assets and identify adaptation needs to reduce the climate vulnerabilities and risks to local livelihoods using PRA approach and methodology.

Under the guidance and supervision of the LoCAL PRoject Manager, the following deliverables are expected as per the given deadlines:

  1. Updated performance assessment criteria and methodology (deadline: 30th June 2019)
  2. PBCCAG Annual Report describing all activities and achievements in 2018-2019 fiscal year including key data on all PBCCAG investments (deadline: 31st July 2018)
  3. Full PRA Training report describing the training process, methodology, content, materials, outcomes, and participants for all the workshops (deadline: 15th December 2019)
  4. Other assignment as to be agreed for emergency back stopping support (Duration of the contract)

Duration of Assignment, Duty Station and Expected Places of Travel

Contract duration: 70 days spread over 12 months – commending on 1 June 2019 to 31 May 2020

Duty Station and expected places of travel: Bhutan with travels to different locations within the country

The schedule of travel will be determined according to the requirements of project.    If a travel schedule is agreed, the travel costs associated to the assignment will be paid as reimbursable basis and following the UNDP/UNCDF rules and regulations which states that consultants shall only be paid the most direct and most economical route.  Please note that consultants that are home-based will not be compensated for living expenses.

Monitoring and Progress Control

A schedule of days worked, outputs produced, and costs incurred will be monitored by LoCAL Project Manager with support from UNCDF Programme Analyst and in close consultation with the UNCDF/UNDP country team

There will be a briefing and debriefing and regular discussions between the Consultant and the LoCAL Project Manager, Programme Analyst and the UNCDF country team. 

Payments within each assignment will be phased and payment will be made against key deliverables. Payments will be authorized by the LoCAL Project Manager at the Regional Office after discussion and clearance at the country level.

Payment will be made upon submission of deliverable(s) to the satisfaction of LoCAL Programme Manager, which shall be formalized through a written acceptance of outputs and explicit authorization of release of payment.

Payment Terms

The following deliverables are expected as per the given deadlines:

  1. Fee equivalent of 20 working day will be paid upon the satisfactory submission of the Updated performance assessment criteria and methodology (deadline: 30th June 2019)
  2. Fee equivalent of 10 working day will be paid upon the satisfactory submission of PBCCAG Annual Report describing all activities and achievements in 2018-2019 fiscal year including key data on all PBCCAG investments (deadline: 31st July 2018)
  3. Fee equivalent of 41 working day will be paid upon the satisfactory submission of Full PRA Training report describing the training process, methodology, content, materials, outcomes, and participants for all the workshops (deadline: 15th December 2019)
  4. Fee equivalent of 5 working day will be paid upon the satisfactory submission of Other assignment as to be agreed for emergency back stopping support (Duration of the contract)

Competencies

Corporate competencies:

  • Demonstrates integrity by modelling the UN's values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UN;
  • Displays cultural, gender religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.

Functional competencies:

  • Speaks confidently and exercises diplomacy in dealing with all partners, demonstrating tact, determination and sensitivity;
  • Builds strong relationships, focuses on impact and result and responds positively to feedback;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates openness to change and ability to manage complexities;
  • Ability to lead effectively, facilitation as well as conflict resolution skills;
  • Remains calm, in control and good humored even under pressure;

Professionalism

  • Expert knowledge of or field experience with political and development strategies for building sustainable green economies; understanding of and respect for the interests and perspectives of different stakeholders in at the local and national level; proven ability to uphold, implement, and evaluate programmes.

Planning and organizing

  • Demonstrated ability to undertake a diversity of tasks within a demanding, multi-stakeholder environment, to prioritize among these tasks, and to work toward short deadlines.

Communication

  • Excellent drafting ability and communication skills, both oral and written, including a proven ability to communicate complex processes or technical information orally and to prepare documents that are clear, concise and meaningful;
  • Proven ability to represent the UN effectively to external stakeholders, such as governments of host countries, donors, and international financial institutions.

Teamwork

  • Superior client orientation and inter-personal skills with a proven ability to work cooperatively with multi-disciplinary teams and staff and managers at all levels.

Required Skills and Experience

Education

  • At least a Masters degree in environmental management, climate change adaptation, or sustainable development.

Experience 

  • A minimum of 10 years of consulting experience in the field of environment, climate change or sustainable development especially with the experience of working with local governments;
  • A minimum of 4 years’ experience in performance-based grant financing for local development 
  • A minimum of 5 years of the governance system in LDCs particularly with regards to how development plans are prepared, funded, implemented and monitored at the local level;
  • Knowledge and skill of Participatory Rural Appraisal methodology;
  • Training facilitation skills;.

Languages

  • Fluency in English (written and verbal) and fluency in Dzongkha (verbal) are required. 

Evaluation of Candidates

Individual consultants will be evaluated based on the following methodology.

Cumulative analysis

The award of the contract will be made to the individual consultant on Cumulative Analysis/evaluation and determined as:

  • Responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

Only candidates obtaining a minimum 70% mark in technical evaluation, including desk review and interview, will be considered eligible for financial evaluation.

Technical Evaluation Criteria (Total 70 marks):

Education: (10 marks)

  • Having a Masters degree in environmental management, climate change adaptation, or sustainable development

Experience (50 marks)

  • (10 marks) A minimum of 10 years of consulting experience in the field of environment, climate change or sustainable development especially with the experience of working with local governments;
  • (10 marks) A minimum of 4 years’ experience in performance-based grant financing for local development 
  • (10 marks) A minimum of 5 years of the governance system in LDCs particularly with regards to how development plans are prepared, funded, implemented and monitored at the local level;
  • (10 marks) Having proofing experience, knowledge and skill of Participatory Rural Appraisal methodology;
  • (10 marks) Having proofing experience in Training facilitation skills;

Language (10 marks)

Financial Evaluation (Total 30 marks):

All technical qualified proposals will be scored out 30 based on the formula provided below. The maximum points (30) will be assigned to the lowest financial proposal. All other proposals received points according to the following formula: p = y (µ/z), where:

  • p = points for the financial proposal being evaluated;
  • y = maximum number of points for the financial proposal;
  • µ = price of the lowest priced proposal;
  • z = price of the proposal being evaluated.

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Proposers who shall not submit below mentioned documents will not be considered for further evaluation.

Application Procedure

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Proposers who shall not submit below mentioned documents will not be considered for further evaluation.

When applying for this consultancy position, please apply with your official name as shown in the government issued identification document (e.g. passport and/or driver license). Contract award is subject to this verification;

  • Personal CV indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; 
  • Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment;
  • Cover letter explaining why you are the most suitable candidate for the advertised position. Please paste the letter into the "Resume and Motivation" section of the electronic application;
  • Confirmation of interest and Financial proposal: https://popp.undp.org/_layouts/15/WopiFrame.aspx?sourcedoc=/UNDP_POPP_DO...
  • Earliest Availability.