Job no: 552382
Contract type: Consultancy
Duty Station: Bangkok
Categories: WASH (Water, Sanitation and Hygiene)
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfilling their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a better future
UNICEF works to ensure the rights of all children in the East Asia and Pacific Region. This means the rights of every child living in this country, irrespective of their nationality, gender, religion or ethnicity, to:
- survival – to basic healthcare, peace and security;
- development – to a good education, a loving home and adequate nutrition;
- protection – from abuse, neglect, trafficking, child labour and other forms of exploitation; and
- participation – to express opinions, be listened to and take part in making any decisions that affect them
How can you make a difference?
The WASH, Climate & Sustainable Environment Section, UNICEF East Asia and Pacific Regional Office (EAPRO) is seeking a national individual contractor to support the Regional WASH, Climate and Sustainable Environment section through providing a range of procedural, administrative, and operational support in developing, implementing, executing and monitoring their regional and country office programme and management plan including support to research and knowledge management, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.
- To perform other routine administrative and secretarial work as may be assigned by the team, this includes but not limited to
- Coordinating contracting initiation for individuals and institutions required by section and ensuring the deliverables against the contract
- Ensuring accurate documentation required for travel, including preparation and submission of requests for travel authorization and requests for country visas
- Ensuring feasible arrangements for transportation, accommodation, and appointments
- Ensuring complete and organized filing of administrative-and program-related materials, correspondence and other official documents
- Ensuring the timely payment to vendors as agreed
- Coordinating with common service unit in processing required administrative support.
- To support budget planning and monitoring per annual workplan and to produce periodical financial reports for section programme monitoring and donor reporting.
- To perform collection and processing of data related to development and/or subject-matter activities and prepares background material, working papers and tables for briefing and review sessions as may be required by section.
- To perform all administrative tasks required for preparation of workshops and meetings, which will include:
- Coordinating with other program staff to ensure complete logistics arrangements for virtual and face-to-face conferences to be hosted or organized by the unit, including production of workshop materials, facilitate booking of hotel accommodations, and transportation for the participants. Prepares conference/meeting/workshop venues; communication requirements (e.g., internet, phone, and e-mail), invitation to participants, make arrangements for meals; and registration.
A work schedule will be developed in the first month of the consultancy based on the above deliverables. The consultant will be expected to invoice monthly based on work completed during that time frame. Consultant will prepare a report at the end of each month on assignments performed during the month, which Supervisor will relate to work schedule and certify. This certified report will serve as a supporting document to the payment request relating to that month.
Monthly report covering activities during the time period
• Timely and accurate financial transactions carried out as needed
• Regular monitoring (at least monthly) of all grant utilization at regional office and for regionally managed grants to country offices
• Donor reports monitored
• PCAs, contracts and other agreements established and managed effectively
• Workshops and meetings organized
Duration of Contract: 5 months on a full-time basis, from 1 August – 31 December 2022
Work Location: The consultant is expected to work from EAPRO office in Bangkok, depending on national and UN Public health guidance.
To qualify as an advocate for every child you will have…
• University degree in social science and/or business administration is preferable. Also accepted is completion of secondary education with additional technical or university courses related to the work of the organization.
• Minimum of 6 years of progressively responsible administrative or clerical work experience in supporting programme management /implementation is required.
• Experience in research, knowledge management, desirable. Familiarity with and basic knowledge of the key thematic areas of UNICEF work.
• High fluency in English (verbal and written) and in the local language of the duty station required.
• Relevant work experience in UN agencies or organizations is an advantage.
• Strong skills in administrative and financial management.
• Good organizational, analytical, negotiation, interpersonal and problem-solving skills.
• Proven ability to conceptualize, plan and execute ideas.
• Strong skills in researching and research writing, an asset.
• Ability to handle and complete multiple tasks within deadlines with minimum supervision preferred
• Self-starter and good judgment.
• Demonstrated ability to work effectively and harmoniously in an international multicultural environment.
• Proven proficiency and good knowledge of computer applications, including data management related.
• Meet UNICEF Core Values and Competencies for level of the position.
• Commitment, Diversity &Inclusion, Integrity, Communication, Working with People and Drive for Results.
Interested candidates are requested to submit CV or P-11, full contact information of minimum 3 references, availability, and proposed monthly professional fee in THB by 7 July 2022.
For every Child, you demonstrate…
UNICEF’s values of Care, Respect, Integrity, Trust, Accountability (CRITA) and core competencies in Communication, Working with People, and Drive for Results.
To view our competency framework, please visit here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.
UNICEF is committed to promote the protection and safeguarding of all children.
Advertised: 24 Jun 2022 SE Asia Standard Time
Deadline: 07 Jul 2022 SE Asia Standard Time