Information Management Officer
Org. Setting and Reporting
The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. Established in April 2012, the Intergovernmental Science-Policy Platform on Biodiversity and Ecosystem Services (IPBES) has a membership of over 130 Governments (see www.ipbes.net) and addresses the needs of governments and other stakeholders to strengthen the science-policy interface on biodiversity and ecosystem services. This post is located at the Secretariat of the Intergovernmental Science-Policy Platform on Biodiversity and Ecosystem Services provided by UN Environment at the Bonn duty station. The Information Management Officer will report to the Programme Management Officer (the Head of the IPBES work programme) and will be responsible for the following functions:
•Coordinates, implements and leads the further development of activities related to the Platform's central database and the data and file sharing tools and related ICTs to ensure high standards accessibility, relevance and accuracy by:
a)Providing technical assistance and support in prototyping, testing, piloting, roll-out, administration and maintenance of databases, database applications and file sharing systems required for the effective implementation of the work programme such as stakeholder database, expert applications, expert nominations, and meeting registration systems;
b)Developing and maintaining a methodology and system that ensures required data is collected and made available for analysis;
c)Ensuring that developed systems allow for secure storage and ease of retrieval of data and files by IPBES stakeholders;
d)Contribute towards the development of appropriate learning strategy and tailor relevant training materials, and explore innovative ways to strengthen the knowledge base of IPBES;
•Provides substantive technical support to the effective implementation of the Platform's work programme by:
(a)Managing and maintaining a project management tool monitoring and evaluating the implementation of the work programme and other key activities of the Platform;
(b)Monitoring and analyzing specific aspects of programme/project development and implementation, identifying problems and issues to be addressed, recommending corrective actions and tracking follow-up actions;
(c)Co-ordinating the development and facilitation of means of online meetings and web-based discussion processes amongst relevant actors, e.g. technical support units, MEP and Bureau members, and experts.
•Coordinates the planning and coordination of the Platform's main meetings, i.e. Plenary sessions and MEP and Bureau meetings by:
(a)Negotiating agreements relevant to the successful hosting of Plenary sessions;
(b)Maintaining an up-to-date overview of logistical arrangements, relevant costs and deadlines and acting as focal point for suppliers;
(c)Providing suggestions on key activities/events related to the strategic areas of the work of the Platform;
(d)Participating and reporting on the outcomes of the meetings.
•Coordinates the preparation of various written outputs, e.g. draft background papers, analytical notes, sections of reports and studies, inputs to publications, etc. by:
(a)Providing review and analysis based on information provided by the database of all relevant data of the Platform;
(b)Providing review, analysis and presenting statistical data and other information based on information provided by the project management monitoring tool, and IPBES databases and database systems;
(c)Evaluating the implementation of the work programme and other key activities of the Platform.
•Supervises the information systems assistant and coordinates the assistant’s day to day work.
•Perform other relevant duties as may be required.
•Professionalism: Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
•Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
•Technological Awareness: Keeps abreast of available technology; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.
Advanced university degree (Master’s degree or equivalent) in environmental science, environmental engineering, environmental policy development, information systems and/or other relevant disciplines. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five (5) years’ of progressively responsible experience in project/programme management, data management, environmental science, environmental engineering, environmental policy development and/or other relevant disciplines. Experience working in an international setting is desired.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official languages is desirable.
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
Appointment or assignment against this position is for an initial period of one year.The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. Staff members are subject to the authority of the Secretary-General and to assignment by Him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.
Pursuant to section 7.11 of ST/AI/2012/2/ Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.