Development and restructuring of infrastructure have been a major component of UNDP and EU partnership in Cyprus since 2001. Investments in local infrastructure in the northern part of Cyprus have been financed in the sectors of environment, water and wastewater, architectural restorations, recreational areas, and other social infrastructure, such as local community facilities.
The EU in cooperation with UNPD established a new mechanism, namely the “Local Infrastructure Facility” (LIF), to coordinate and support the implementation of EU funded infrastructure projects in the northern part of Cyprus. Its main aim is the identification, selection, bringing to maturation, tendering and implementation of sustainable projects selected through iterative participatory processes ('calls for proposals') involving the EU, UNDP and the local communities/beneficiaries. The selected & matured projects are then to be proposed to be realised with EU funding and implemented by UNDP. Projects with bi-communal aspects, either in terms of physicality or implementation, are promoted where possible.
Of the projects selected with a degree of maturity and considered as a priority project is the
'Establishment of Green Waste Composting Facility in Nicosia’.
The Integrated Waste Management Plan (2017-2037) for the northern part of Cyprus has been prepared by the EC. The quantities of green waste are significant and comprise of 10-15% of the total quantities of municipal waste being generated in the northern part of Cyprus. The Integrated Waste Management Plan (IWMP) identified as a priority measure green waste to be diverted from landfill and managed separately from municipal solid waste through a network of decentralised green waste composting facilities.
This project falls also within the strategic plans of Nicosia local community to establish a material recovery centre – an Eco Waste Management Park – for management of different municipal waste streams, in which different facilities will cooperate with each other and share resources and infrastructure for benefiting from economy of scales and improving environmental quality. The Plan envisages establishment of two other facilities in Nicosia area – material recovery facility for packaging waste and recycling facility for construction and demolition waste.
The Plan identified that a green composting facility is needed to manage the green waste generated in Nicosia and the surrounding local communities. The current feasibility study takes into consideration that the composting facility will serve not only Nicosia, but also the communities of Kioneli/Gönyeli, Gerolakkos/Alayköy, Dhikomo/Dikmen and Kythrea/Degirmenlik.
The EC had completed a Feasibility Study in March 2018 and the findings of this study will be the guiding factor in the elaboration of the Employer’s Requirements.
UNDP will implement the ‘Establishment of Green Waste Composting Facility in Nicosia’ project as design & build FIDIC yellow book modality. The Employer’s Requirements to be prepared by the consultant will be used for this purpose.
Duties and Responsibilities
Under the overall supervision of the UNDP Senior Programme Manager and the direct supervision of the LIF Project Manager, the Consultant shall carry out the elaboration of the Employer’s Requirements (ER) to enable the UNDP tendering of a design & build (FIDIC yellow book) works contract.
The Feasibility Study will be made available to the consultant for use in the elaboration of the ER after contract signature. Any necessary supplementary data for the elaboration of the ER is to be acquired from stakeholders and beneficiaries.
The Consultants activities are expected to indicatively involve;
- Meetings with stakeholders and beneficiaries.
- Review of existing data and acquisition of any necessary additional data.
- Compilation of the 1st draft ER and submission to UNDP.
- Review of the 1st draft ER and feedback by the stakeholders.
- Developing the ER with the feedbacks given by UNDP and submission 2nd draft to UNDP.
- Review of 2nd draft ER and feedbacks by the stakeholders.
- Finalisation of the Employer’s Requirements.
The Consultant shall submit deliverables in three stages;
- 1st draft ER (estimated time of input up to 10 working days including meetings with stakeholders).
- 2nd draft ER within 7 working days of receiving feedbacks from UNDP (estimated input up to 5 working days).
- Final ER within 7 working days of receiving feedbacks from UNDP (estimated input up to 3 working days).
Deliverables shall be submitted in printed (x 1 copy) and in editable electronic format (MS word, excel, etc.) on 'flash disk'.
Contents of the Employers Requirements
The Employer’s Requirements (ER) that will be used as part of the solicitation process based on FIDIC Yellow Book ‘design & build’ modality and must include, inter alia, the following aspects/topics:
Objectives of the contract, project area, climate, geomorphology, population, etc.
DESIGN INPUT DATA
Pertinent data obtained from the Feasibility Study and from beneficiaries, such as the surveys, metrological data, Environmental Scoping recommendations, etc. The ER should state that these data are for references only and must be validated by the contractor during the design & build stage.
CONSTRUCTION AND DESIGN REQUIREMENTS
Design conditions, required permits, general and particular design requirements.
DESCRIPTION OF SCOPE OF WORKS
Detailed description of the works; architectural, structural/civil works, electrical, mechanical, electro-mechanical, machinery, equipment, etc.
Training component to the beneficiary personnel.
Operating the facility for a period of 3 months (commissioning and full load testing) prior to the issuance of the provisional acceptance certificate, and thereafter periodic operational assistance during the DNP.
Implementation time schedule with designs and works timelines outlined and described.
ASSUMPTIONS and RISKS
The ER shall give an outline of ‘assumptions & risks’ for the D&B contractor to develop its mitigation & monitoring measures during the D&B contract.
Other than the specific and technical competencies required in order to perform the duties described above, the following personal and general competencies will be needed:
- Overall Professionalism, Integrity, Enthusiasm & Commitment.
- Good problem-solving skills; ability to apply good judgment in the context of assignments given.
- Ability to plan own work and meet tight deadlines.
- Able to work efficiently with minimal direction.
- Self-disciplined with strong work ethic.
- Consistently approaches work with energy and a positive attitude.
- Remains calm, in control and good humored even under pressure.
- Demonstrates integrity by behaving according to the UN’s values and ethical standards.
- Maintains effective partnerships and working relations with sensitivity and respect for diversity.
- Excellent analytical and document drafting skills.
- Good problem-solving skills; ability to apply good judgment in the context of assignments given; ability to plan own work and meet tight deadlines; attention to detail.
- Demonstrates good oral and written (English) communication skills.
- Excellent analytical and document drafting skills and ability to gather, analyze and evaluate data on technical aspects.
- Good interpersonal skills and ability to establish and maintain effective partnerships and working relations with sensitivity and respect for diversity.
Required Skills and Experience
- Master’s degree in related field (Biological, Environmental, Civil, Chemical or Mechanical Engineering)
- At least 10 years of experience in the environmental projects as project designer or project implementer or as a project supervisor
- Experience in design and / or implementation of at least 2 projects involving composting of organic waste utilising ‘aerated windrow technologies.
- Experience in preparing at least 2 Feasibility Studies in waste related project irrespective of type and magnitude
- Experience in preparing Employer’s Requirements for at least 2 waste related project according to EU or UNDP guidelines irrespective of type and magnitude
- Prior experience in Cyprus and working with EU/EC and/or UNDP will be an asset.
- Registration/membership with the relevant professional association/organisation if applicable.
- Competency in computer use.
- Written and spoken fluency in English.
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
- CV: Submission of CV
- References: Contact details of 3 references.
Financial Proposal: Applicants requested to submit financial proposal for the assignments defined in this term of reference as:
- A lump sum financial offer for the deliverables; shall cover all expenditures including fees, health insurance, vaccination, international (all travel to join duty station/repatriation travel) or local travel (place of residence to office and office to place of residence), cost of living and any other relevant expenses related to the performance of services. Leave benefits (annual, sick, paternity, maternity) are not applicable to Individual Contractor and absent days including weekends and office holidays are not payable.
Please note that it is expected that the consultant will complete the assignment in up to 18 working days in total. The Consultants working time is to be 100% based in Nicosia, Northern part of Cyprus. Adequate working area will be provided within UNDP premises.
Evaluation / Selection Process
All applicants will be screened against qualifications and the competencies set above. Candidates fully meeting the requirements will be further evaluated based on the criteria below.
Technical Criteria (CV review and desk review/interview) – 70% of total evaluation – max. 70 points
CV review - 20 points:
- Educational qualification as defined in the ToR (10 points)
- Experience in environmental projects (10 points)
Only candidates who obtained at least 70% of points from the CV review (who will score at least 14 points) will be eligible to be invited for an interview/desk review.
Desk review/Interview - 50 points:
- Experience in the environmental projects as project designer, project implementer or project supervisor – 10 points
- At least 2 projects involving design and / or implementation of at least 2 projects involving composting of organic waste utilising ‘aerated windrow technologies’ – 10 points
- Experience in preparing at least 2 Feasibility Studies in waste related project irrespective of type and magnitude – 10 points
- Experience in preparing Employer’s Requirements for 2 waste related projects according to EU or UNDP guidelines irrespective of type and magnitude – 10 points
- Prior experience in Cyprus and working with EU/EC and/or UNDP – 10 points
Only those individual consultants who obtained at least 70% of points from the desk review/interview (35 out of 50) will be considered for financial proposal evaluation.
Financial Criteria - 30% of total evaluation – max. 30 points.
Financial scores will be calculated using the formula [lowest offer / financial offer of the candidate x 30].
UNDP applies the “Best value for money approach” – the final selection will be based on the combination of the applicants’ qualification and financial proposal.
Upon submission of the deliverables upon the certification and approval of UNDP.