Project Assistant (Resilience)

International Institute for Sustainable Development (IISD)
Ottawa, ON, Canada
Position Type: 
Organization Type: 
University/Academia/Research/Think tank
Experience Level: 
Junior (3-4 Years)
Degree Required: 
Bachelor's (Or Equivalent)


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The International Institute for Sustainable Development (IISD) is an independent think tank that delivers the knowledge to act. Our mission is to promote human development and environmental sustainability. Our big-picture view allows us to address the root causes of some of the greatest challenges facing our planet today—ecological destruction, social exclusion, unfair laws and economic rules, and a changing climate. With offices in Winnipeg, Geneva, Ottawa, Toronto and New York, our work affects lives in nearly 100 countries.

IISD’s Resilience Team serves as the Secretariat of the National Adaptation Plan (NAP) Global Network, a group of individuals and institutions that is working to enhance adaptation planning and action in developing countries.  Through a combination of peer learning, in-country technical assistance and enhanced bilateral donor support, the Network is engaged with representatives from over 100 countries in advancing their NAP processes. 

The Project Assistant will contribute to the IISD Resilience Team’s work in supporting national adaptation planning in developing countries. The position is based out of our Ottawa office, reporting to the Director, Resilience or his/her designate and will be providing administrative and operational support for the implementation of NAP Global Network activities that are led by program employees and associates.


Key areas of responsibility include, but are not limited to, support for:

Event coordination (in Canada and/or abroad): scheduling, venue sourcing, catering and other service provider sourcing, preparing invitation lists and invitations, setting up coordination meetings, liaising with partners and participants, and booking participant travel.

Event participant support: calculating and documenting participant per diems and coordinating cash advances.

Post-event expense reconciliation: collating and digitizing of receipts and original project documents, providing inputs for reporting.  

Prioritizing and managing own workload and schedule by resolving conflicts of priorities in consultation with project team(s), identifying risks of missing deadlines and redistributing workload to other suitable members of team when approved by the project lead/supervisor.

Preparation and management of Network documents, such as reports, letters of invitation, meeting summaries, etc.

Maintaining the Network’s Roster of Experts database and CV storage.

Maintaining program records, electronic document filing and sharing systems.

Procurement of materials, as well as shipping/receiving.

Other administrative and operational support to the NAP Global Network team members as assigned.

As a member of IISD’s Resilience Team, the candidate would also contribute to the broader portfolio of IISD’s work on adaptation as appropriate.

Required Skills and Qualifications:

Three years of experience in project administrative and operational support role.

Degree in administration or equivalent.

Strong organizational and planning skills, including an ability to manage multiple tasks ranging in demand while working under tight deadlines.

Advanced language skills in English; ability to work in French and/or Spanish an asset.

Computer literacy, including Microsoft Office applications.

Ability to work as part of an international, geographically distributed team and independently with limited guidance.

Strong interpersonal and networking skills.

Knowledge of international development an asset. 

The contract is for a full-time term position in our Ottawa office with a duration until September 30, 2019, renewable subject to satisfactory performance and funding.

All submissions must be in English.

DEADLINE:  April 19, 2019