Introduction and background:
The project BUILDING A FUTURE: MAKE IT IN THE GAMBIA led by IMVF and funded by the European Union Emergency Trust Fund for Africa (EUTF for Africa) is implemented since January 2019. Its overall objective is to contribute to socio-economic development and to nurture positive prospects for local populations and returning migrants in The Gambia, namely in Central River, North Bank, Lower River and Upper River regions. The specific objectives of the action are:
· to boost economic development with a focus on attractive employment and revenue generation in regions prone to migration;
· To promote a conducive socio-economic environment for an effective and sustainable reintegration of former migrants and to improve the attractiveness of rural areas.
The action’s core targets are youths and women, including potential migrants and returnees.
The scope of these terms of reference is focused on water supply intervention works within the activities A1.2. Support to rural agroenterprise development and A1.3 – Fostering Agribusiness at Farm Level foreseen under Result 1, and activity 2.3 Schools for social cohesion program, under Result2.
Act. 1.2 Support to rural agroenterprise development
On September 27th, 2019, Tekki Fii Grants were launched as part of a YEP/GIZ/IMVF approach on access to finance. The aim of the grants is to facilitate the in-kind acquisition of equipment, materials, licences and other business critical inputs and assets for: the creation of new businesses; promotion of start-ups; or the expansion of established small-scale businesses. Two funding amounts are available: a) Tekki Fii Mini-Grant – up to GMD 50,000; Tekki Fii Agro-Grant – up to GMD 250,000.**Act. 1.3 – Fostering Agribusiness at Farm Level.** Under this activity the project has been supporting 32 community vegetable gardens in NBR and CRR at production and group level. The gardens have benefited from inputs, material, equipment, and training (Farmer Field School and Group and Financial Management). It is also foreseen that some of the gardens will benefit from infrastructures, namely fence and water supply. Water is a major issue in most of the gardens, because it is either not available at all or is insufficient to meet the demands of the farmers. Some gardens have temporary wells (dug every season, sometimes more than once) while others have boreholes that either do not work or do not provide water to the whole garden for the whole year.
Act 2.3 – Schools for social cohesion program. Under this activity the project supported 25 vegetable gardens in 25 schools with training, inputs, material and equipment. From a need assessment conducted in all schools, water came as the most required intervention. In this case water can be used either for the school and/or for the vegetable gardens.
Objective: Supervise the water supply intervention works in 17 sites located in CRR-N, CRR-S, URR and
LRR, divided into 3 Lots, each of them might be awarded to a different contractor. The supervision will
report directly to the Procuring Organisation. A daily base contact is expected to be maintained with the
Procuring Organisation, with the use of digital resources (emails, WhatsApp, videos, photos etc.).
Responsibilities of the Supervisor:
- General follow-up and supervision of the water supply intervention works contract(s) in 17 sites located in CRR-N, CRR-S, URR, and LRR, divided into 3 Lots, ensuring their proper execution;
- Prepare weekly and monthly reports on the status of the works and issuance of payment certificates to serve as a base for the contractor’s intermediate invoices;
- Approval of material and equipment on-site;
- Supervision boreholes drilling and well digging, pumping tests, pressure and equipment tests of the SWSS, and concrete foundations of the elevated towers;
- Oversee the on-site training provided to the beneficiaries;
- Taking – Over Certificate and report (scheduling assessment, verification of work, preparation of minute/report, and issuance of certificate).
The main activities of the Works Supervision are:
The Works Supervision must carry out the due follow up and monitoring of the works in accordance with the contractor(s)’ contract(s) and the elements that complement it (The Project of the intervention, including Bill of Quantities) in the foreseen interventions on the sites water supply. The follow-up should therefore include checking the conformity of the works, draw attention to the contractor in case of any non-conforming situation, as transmitting guidelines to the contractor (such as hygiene and safety procedures, etc.). The main activities of the Works Supervision are:
- Approve the contractor’s work schedule, including daily schedule, work methodology, material suppliers, etc. In case of delay in an activity or activities, the supervisor must review the work program together with the contractor and report to the client to safeguard the completion date of the activities.
- Visit all the active work sites of each Lot at least twice a week, to supervise, assess and record with detail the works. Safety and hygiene measures should also be supervised and, if necessary, orientations should be given to the contractor to ensure safety at work.
- On-site approval of the equipment, namely if it complies with the provisions of the contract and documents that complement it (Technical Specifications, Contractor’s technical and financial proposal, etc.), as well if they are in good conditions.
- On-site approval of the materials, namely if they comply with the provisions of the Contract and documents that complement it (Technical Specifications, Contractor’s technical and financial proposal, etc.), as well as if they are in good condition.
- On-site supervision of borehole drilling (borehole completion, casing and annular feeling), well digging, pumping tests and pressure tests of the Small Water Supply Systems (SWSS) and construction of the concrete foundations for elevation towers.
- Produce synthetic works development reports on the status of the work (weekly), based on the visits to the work sites, where you must report the receipts of material and equipment, as well as the supervision indicated in the previous point.
- Produce monthly reports of the status of the works, including receipts of material and equipment, supervision of works indicated in 5., payment certificates issued, project changes (if applicable), extra works (if applicable), delays (if applicable), etc
- Provide the Procuring Organisation with recommendations or solutions to be adopted in relation to any problems that may arise in or within the scope of the contract(s), during the intervention works;
- Periodic assessment with the contractor of the level of execution of the Works, at least monthly (if the works development justifies it, it should be done every 2 weeks or when the intervention in one site is finished), and correspondent issuance of payment certificates (according to contractor’s invoices);
- Assess the Taking-Over of the works, making the proper detailed verification of the works, and produce of a report/minute containing, when necessary, the works still required in for the approval. When works are considered approved, issuance of the Taking-Over Certificate.
- Determine the responsibilities in relation to the type of defects that may be found before the completion date (12 months after the taking-over); Issuance of the final completion certificates.
- Guarantee that the foreseen onsite training to beneficiaries (2 per site) is implemented by the contractor and that the repair & maintenance set is given to them.
Supervision profile requirements:
o Technical or academic education in the areas of Water Supply, Civil Construction, Construction works Design and/or Budgeting (proven professional experience in actions in these domains, may replace the academic level);
o Proven professional experience in the supervision of Water Supply Works (including boreholes drilling) of at least 5 years in a similar context.
o Autonomy to perform the tasks for which will be responsible.
o Capacity to work under limited conditions.
o Knowledge of local languages.
For more information please check the ToR here: https://www.imvf.org/en/job-opportunities/
How to apply
Proposals shall include:
1. Financial proposal, discriminating service fees and transportation and mobilization costs, expressed in the currency of The Gambia.
2. Technical proposal including supervision schedule
3. Detailed description of logistic requirements must include all transportation and mobilization aspects. **
Proposals shall be submitted for the email [email protected] with the subject APPLICATION FOR WORKS SUPERVISION #WATER.
For clarifications, write to: [email protected]
The deadline for the submission of a proposal is 11st May, 2022.