Request for Proposals
Indonesian Urban Water Utility Climate Assessment:
Assessing Emissions Sources and Resilience Risks
Response deadline: May 27 by 5:00 pm PST
1. General instructions
A. Water.org requests proposals from prospective firms to design and implement a climate assessment for one urban water utility in Indonesia covering both mitigation and resilience.
B. The project will require the firm to work directly with the urban utility staff, and in-country and global Water.org staff. The project deliverables are outlined in section 4.
C. Water.org is not liable for any expenditure incurred by responding firms prior to issuance of an executed contract with Water.org.
D. Submissions must be typed and submitted only by email and must follow the format of the requests for information in Section 5: Submissions Requirements. Unless agreed upon with Water.org, no changes or corrections to a response will be allowed after the deadline.
E. The proposals must be submitted by email to Aldi Surianingrat and Ben Mandell. Subject line should read “Indonesia Water Utility Climate Assessment <>.” The proposal must contain a technical proposal and a financial bid using Water.org’s budgeting format.
2. Scope of work
For more than 30 years, Water.org has been at the forefront of developing and delivering sustainable solutions to the global water crisis. Water.org pioneers innovative, community-driven and market-based solutions to provide universal access to safe water and sanitation, giving women hope, children health and communities a future. To date, Water.org has positively transformed millions of lives around the world, ensuring a better life for generations ahead. More details can be found on the organization’s
B. Objectives of the evaluation
The purpose of this project is to conduct a full climate assessment of one urban water utility in Indonesia examining both mitigation and resilience. In addition to identifying the main sources of emissions and resilience risks, the project should seek to highlight the key priorities for the utility to consider for future investment and improvement. In addition, the project could use existing frameworks or tools. For emissions, the WaCCliM ECAM tool is an example and for resilience the CRIDA or CREAT tools are possibilities. However, using existing frameworks/tools is not required if the proposed methodology is appropriate and comprehensive. The project should aim to right-size the assessment balancing thoroughness, accuracy, and ease of implementation while considering the low-resource environment many utilities operate within.
More specially, the project contains the following objectives:
– Select the criteria to be used in identifying the target urban water utility. Example criteria could include size of customer base, geographic location, representativeness of the larger utility population, likelihood of finding opportunities for efficient improvements, management commitment, etc.
– Determine which sector frameworks or tools would be most appropriate and adapt them to the specific context of Indonesia and the selected utility.
– Implement in partnership with the utility and Water.org the assessment coving climate mitigation and adaptation.
– Document the results and recommend key opportunities for future improvement that align with Water.org’s and utility’s focus.
– Support dissemination of results through some form of industry webinar
– Help build Water.org’s internal capacity for conducing future utility climate assessments.
It is anticipated that this project will employ both qualitative and quantitative techniques using data from secondary and primary sources. The methodology will be refined during the inception design process. Methods would include:
– Desk research to understand Water.org’s service provider strategy and approaches.
– External literature to build-upon existing methods and inform approach, tools, and recommendations.
– Working with Water.org Indonesia staff to identify and engage target utility for assessment. Water.org has many existing utility relationships in Indonesia and has an active partnership with PERPAMSI (the Indonesia association of water utilities).
– Lead climate assessment with support from utility staff and Water.org staff.
– Document results and recommendations for key priorities for future investment and improvement.
– Support dissemination to allow others in the sector to learn from this assessment.
Please propose the budget you feel is necessary to complete this assignment.
4. Deliverables, schedule and key dates
A. A kick-off meeting with Water.org to discuss assignment, roles, logistics, and responsibilities (to be conducted remotely).
B. Inception report including proposed methodology to implement the project. The methodology should include assumptions and a calculation tool/framework to estimate GHG emissions and identify key resilience risks for one urban water utility. Also, please propose the main criteria to be used in selecting the specific utility to assess.
C. Draft report for Water.org review and input.
D. Final report detailing the process, findings, and recommended areas for future investment and improvement.
E. All new data sources or tools/questionaries (raw data collected and data analysis files).
F. Maximum 20 slide summary outlining the process, methodology, findings and recommended areas for future investment and improvement.
G. Webinar training for Water.org staff with on the topic of the climate assessment project
A tentative schedule of key activities is presented in the table below. The project is anticipated to be a collaborative process with several rounds of discussions and iterations of the deliverables.
Proposal submission deadline
Announce results of the selection process
Finalize and start contract
Drafts of deliverables
Submit and present all final deliverables
5. Submission requirements
To be considered under this RFP, please submit the following:
A. Technical Proposal
A narrative proposal (no more than 8 pages excluding annexes) should include the following sections:
i. Evaluation Methodology: Describe your overall approach including, but not limited to, design, data collection and analysis. ii. Relevant Experience: Provide details of projects of similar scope, complexity and nature you have worked on previously.
iii. Specific Expertise: Describe your expertise specific to climate change, water and sanitation.
iv. Key Personnel and Staffing: Describe the key personnel and a staffing plan for the project. Include CVs (no more than 2 pages each and attached as annex) of key personnel who would be part of the proposed plan.
v. Timeline: Include a detailed timeline of key activities.
B. Financial proposal
The financial proposal should include a detailed budget and a budget narrative. Please use the provided excel budget workbook to prepare and submit the budget.
6. Criteria for submission
Applicants may be individuals, groups of individuals with a designated team lead, or firms. Applicants must have at a minimum the following qualifications:
• Proposed staffing plan includes at least one fluent English speaker as lead writer.
• Demonstrated experience in conducting similar assessments.
7. Selection process
All proposals submitted by the deadline will be carefully reviewed by the Selection Committee based on established selection criteria. The selection process may involve phone interviews with applicants. The final decision will be based on the overall quality of the technical proposal and value for money. The Selection Committee reserves the right to reject any or may cancel any submission at any time prior to agreement if it is in the best interests of Water.org.
During the proposal phase, if Water.org receives questions about this RFP, we will post answers for all to see in the following location (https://waterorg791-my.sharepoint.com/personal/bmandell_water_org/_layouts/15/onedrive.aspx?id=%2Fpersonal%2Fbmandell%5Fwater%5Forg%2FDocuments%2FUtility%20Climate%20Audit%20RFP&ga=1).
Proposals and queries related to the RFP should be sent through email to:
Senior Program Manager, Indonesia
Utility Service Expert