Environmental Assistant (Intern)

United Nations Development Programme (UNDP)
Harare, Zimbabwe
Position Type: 
Organization Type: 
International Organization
Experience Level: 
Not Specified


Please note: this job post has expired! To the best of our knowledge, this job is no longer available and this page remains here for archival purposes only.


Under the guidance and direct supervision of the National Coordinator and working in close collaboration with the Administration Assistant, the intern is expected to assist the SGP unit in a number of tasks as well as to perform a variety of program functions.

Duties and Responsibilities

Support to Programme implementation

  • Contribute to day-to-day support to programme/project implementation and ensuring conformity to expected results, outputs, objectives and work-plans;
  • Assist the National Coordinator (NC) in prescreening project concepts and project proposals, and evaluate the financial part of the project proposals;
  • Advise potential grantees on technical project preparation issues and report to NC on project development activities, as required;
  • Provide day-to-day support to new and already approved projects and the grantees, as required;
  • Assist the NC in project implementation and monitoring, including participation in field visits;
  • Organize SGP advocacy events, workshops, round-tables, missions for NC and other SGP events;
  • Draft progress reports and other reporting material and assist NC in preparation of  progress reports;
  • Draft articles, publications, speeches, letters, memos and other documents on behalf of NC;
  • Create and maintain SGP project database and SGP stakeholders database;
  • Review financial reports submitted by grantees and advise the NC as required;

Administrative Functions

  • Assist in filing to ensure that and documentation is in good order;
  • Draft routine correspondence and communications;
  • Prepare background information and documentation, update data relevant to the programme areas and compile background material for the NC;
  • Ensure flow of information and dissemination of materials with all concerned;
  • Provide logistical and other support to the local SGP team and visiting missions, as required;

Knowledge Management

  • Actively support the SGP and the NSC teams in their efforts towards knowledge management and knowledge networking through writing articles and case studies;


Core Competencies:

  • Commitment to the ideals of the United Nations Charter and the Organization’s core values;

Functional Competencies:

  • Interpersonal skills and the ability to listen and work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
  • Demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan with very good outcomes;
  • Excellent drafting and analytical skills required;
  • Good knowledge of budget control and financial management;

Required Skills and Experience


  • Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
  • Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
  • Have graduated with a university degree  as above, must start the internship within one-year of graduation;

Other Skills and Requiremnets:

  • High command of computers skills (MS Word, Excel, Access, PowerPoint, Outlook, Adobe Acrobat and deal with web-based sites);
  • Excellent writing skills;
  • Sensitivity to confidential matters is required;

Language Requirements:

  • Proficiency in written and spoken English;


  • Internships within the UN system are unpaid and subject to conditions the applicant must get familiar with prior to signing his/her internship agreement;
  • The costs associated with the internship must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for travel, accommodation etc.
  • UNDP only accepts interns for a minimum of 6 weeks and a maximum of 6 months;
  • UNDP accepts no responsibility for costs arising from accidents, illness or death during the internship;
  • Interns are not staff members and may not represent UNDP in any official capacity;
  • Interns are responsible to arrange for their own visa and residence documents, and need to plan for these well in advance;
  • The purpose of the internship is not to lead to further employment with UNDP but to complement an intern’s studies; therefore, there should be no expectation of employment at the end of an internship;
  • More information available at: http://www.undp.org/internships.

Application procedure:

The application should contain:

  • Brief Cover Letter (in English) stating interest in and qualifications for the post and your availability;
  • Current and complete CV in English.

Candidates selected for interview must submit the following documents prior to the interview:

  • Official letter from the University confirming enrolment in a degree programme;
  • A written test may be conducted as part of the interview process.