Sri Lanka nationals: Irrigation Sector Specialist 

United Nations Development Programme (UNDP)

Sri Lanka 🇱🇰

Home-based/Remote

Location :Home based with expected travel to districts, SRI LANKA
Application Deadline :01-Apr-22 (Midnight New York, USA)
Time left :10d 15h 26m
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :English  
Duration of Initial Contract :60 days over a course of 6-month period from April 2022 to September 2022

Background

Following the approval of the knowledge and support technical assistance (KSTA) on Building Disaster-Resilient Infrastructure through Enhanced Knowledge, the ADB has engaged the United Nations Development Programme (UNDP) to deliver Output 3 “resilient recovery capacity enhanced”. This Output complements actions implemented under Output 1 and Output 2 of the Technical Assistance (TA), which seeks to strengthen action-oriented disaster risk management knowledge for disaster-resilient infrastructure in Armenia, Cambodia, Fiji and Sri Lanka, four Developing Member Countries (DMCs) of the Asian Development Bank (ADB). The grant fund for the project “resilient recovery capacity enhanced” was received from the Japan Fund for Poverty Reduction financed by the Government of Japan through the Asian Development Bank.

Output 3 will strengthen capacity in Armenia, Cambodia, Fiji and Sri Lanka, to ensure that appropriate disaster-resilient measures are defined and can be applied into pre and post-disaster planning for recovery efforts. The activities under this project will concentrate on supporting post-disaster needs assessment (PDNA). [1] training to government officials, focusing on infrastructure-related sectors; the utilization of contingency and recovery tools and plans; improved financial preparedness planning to help cover the additional costs of building back better; the development of country and sector specific PDNA and DRF Guidelines with a focus on the relevant infrastructure sectors in Armenia (housing), Fiji (water), Sri Lanka (irrigation) and Cambodia (roads).

The UNDP-ADB Project aims to enhance technical capacities for recovery planning and implementation, including adapting the Post Disaster Needs Assessment (PDNA) guidelines to national contexts and specific infrastructure sectors. Most countries have already conducted PDNAs but there is not standard methodology/procedure approved by national governments for assessing recovery needs.

The Project also aims to improve the enabling environment for recovery by formulating Disaster Recovery Guidelines. The development of Guidelines will help define institutional arrangements, financial mechanisms, implementation and monitoring arrangements, and local systems for recovery during small and large-scale disasters, to address recovery needs of the affected communities and build back better.

The project officially started in January 2021 and will be implemented over a period of about two years by the four UNDP Country Offices in coordination with the ADB resident missions, national relevant stakeholders in each country and UNDP DRR Regional and Global Advisors.

In 2021, the Project started conducting PDNA and DRF trainings in the four countries to upskill Government Officials and other stakeholders on key PDNA and DRF concepts and methodologies and supported the adoption of the national contextualized PDNA methodology by consolidating baseline data and developing standardized templates for data collection and analysis.

In close collaboration with the National Project Coordinator, the Irrigation Sector Specialist is expected to lead and coordinate the adaptation of PDNA and Recovery Planning methodology to the Irrigation sector in Sri Lanka, including defining the Standard Operating Procedures (SOPs) for PDNA and Recovery Planning and execution. Furthermore, under this assignment, the Irrigation Sector Specialist is expected to collaborate with the financial preparedness consultant to support the formulation of National Disaster Recovery Guidelines and Framework for the Irrigation Sector in Sri Lanka. These documents are supposed to provide the relevant national/provincial stakeholders adequate references and tools for them to undertake sustainable recovery assessments, planning and implementation.

[1] PDNA is an internationally accepted methodology for determining the physical damages, economic losses, and costs of meeting recovery needs after a disaster triggered by a natural hazard through a government-led process.

Duties and Responsibilities

SCOPE OF WORK

Under the overall supervision and technical guidance of UNDP’s Recovery Advisor a.i and UNDP Recovery Analyst, and in collaboration with UNDP DRR Focal Point and National Project Coordinator of UNDP Country Office in Sri Lanka, the Irrigation Sector Specialist will:

  • Review and quality assure the available pre-disaster baseline for the irrigation sector in Sri Lanka
  • Conduct a gap analysis of the existing data and assist the respective agencies to collect the missing data to establish the pre-disaster baseline for the irrigation sector.
  • Review existing guidelines and formats of post-disaster needs assessment and recovery planning, including analysis of existing tools and methodologies used in the past in post disaster needs assessment and other relevant available materials.
  • Develop standardized guidelines and formats and tools for post disaster damage and loss data collection for the irrigation sector in Sri Lanka, considering existing practices and building on existing available materials (Consultant will adapt the existing guidelines and standard formats for the use in the irrigation sector in Sri Lanka).
  • Develop learning materials and conduct 4 training programmes for stakeholder agencies on PDNA and Disaster Recovery planning
  • Develop country and sector specific Standard Operating Procedures (SOPs) for PDNA execution, including preparedness measures for management of large-scale infrastructure recovery.
  • Validate the guidelines, formats, tools, and SOPs with the support of the key stakeholder agencies of the sector and Project
  • Provide recommendations for institutionalization of the PDNA and disaster recovery planning methodology adapted for the irrigation sector with the support of project staff and consultants
  • Develop the Disaster Recovery Framework for irrigation sector in Sri Lanka including, institutional arrangements, financial mechanisms, implementation, and metrics for monitoring irrigation sector recovery.

DELIVERABLES

The Irrigation Sector Specialist is expected to deliver:

  • Inception Report detailing workplan and methodology.
  • PDNA and Recovery Planning Guidelines adapted to the irrigation sector in Sri Lanka, including templates for data collection and SOPs for PDNA Execution and Recovery Planning and Implementation.
  • Develop Learning materials and training reports
  • Disaster Recovery Framework for irrigation sector in Sri Lanka, including institutional arrangements, financial mechanisms, implementation mechanism, and metrics for monitoring infrastructure sector recovery.

MANAGEMENT ARRANGEMENTS

The consultant will work under the overall supervision and technical guidance of UNDP Recovery Advisor and UNDP Recovery Analyst and in close collaboration with the National Project Coordinator and other National Consultants involved in project implementation in Sri Lanka. The consultant will also work in close coordination with Regional Advisors as part of the core team supporting the implementation of this and other projects implemented in the region.

The Technical Coordinator will assist the consultant to access to relevant national stakeholders and information necessary for the execution of the tasks under this assignment. The consultant will be responsible for providing her/his laptop.

PAYMENT MODALITY

Payments will be made upon submission of the following deliverables and certification of payment form, and acceptance and confirmation by the supervisor:

No.DeliverablePercentageDate
1Inception Report detailing workplan and methodology 20%22nd  April  2022
2PDNA and Recovery Planning  Guidelines adapted to the irrigation sector in  Sri Lanka, including templates and tools for data collection and SOPs and learning materials and training reports40%15th   June  2022
3Disaster Recovery Framework  adapted to the irrigation sector in Sri Lanka, including institutional arrangements, financial mechanisms, implementation and metrics for monitoring infrastructure sector recovery.  40%15th September 2022

TIMEFRAME

The Irrigation Sector Specialist is expected to work for 60 days over a period of 6 months (April to September  2022)

DUTY STATION

The consultant will be home-based with possible missions to Districts

Competencies

  • Excellent organizational skills.
  • Strong analytical skills exceptional ability in communication and networking, negotiations and writing
  • Excellent financial and budgetary skills
  • Ability to prepare publications, reports and presentations
  • Ability to manage and work with a multidisciplinary and multicultural team
  • Ability to seek and apply knowledge, information and best practices from multiple sectors
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Excellent written communication skills, with analytic capacity and ability to synthesize relevant collected data and findings for the preparation of case studies and progress reports
  • Excellent leadership, coordination and team working skills
  • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
  • Flexibility and ability to operate in different cultural settings and with a variety of stakeholders; culturally and gender sensitive
  • Good team player who has ability to maintain good relationships

Required Skills and Experience

The successful candidate should have the following expertise and qualifications:

  • Master’s Degree or higher in the field of Engineering, Disaster Risk Management, Geography, or related field.
  • At least 10 years of relevant work experience in the Irrigation Sector
  • Experience related to Disaster Risk Reduction, with a focus on recovery planning and implementation would be an added advantage
  • Previous experience in conducting similar projects/programmes in international agencies would be an added advantage.
  • Strong command of English language and familiarity with local languages both oral and written would be required

Notes:1) If the consultant anticipates some field travel within Sri Lanka, it should be budgeted in the proposal; 2) Any kind of miscellaneous charges i.e. internet, phone, etc. would not be reimbursed; and 3) Please note proposals without the financial proposal will not be considered.

EVALUATION METHOD

Individual consultants will be evaluated based on the following methodology:

Cumulative analysis

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%). and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.

Technical Criteria for Evaluation (Maximum 70 points)

     Educational qualification – 15 point

     Experience working in the thematic area – 20 points

     Experience in conducting similar assignments in international agencies – 15 points

     Demonstrated ability to work with relevant government counterparts and subject specialists – 20

     points.

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

HOW TO APPLY

To apply please access UNDP Jobs site http://jobs.undp.org

Documentation required

  • Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:

1) Personal CV, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

2) Technical proposal, including a) a brief description of why the individual considers him/herself as the most suitable for the assignment; and b) a methodology, on how they will approach and complete the assignment.

  • Letter of Confirmation of Interest and Availability & Financial proposal – Please send the Letter of Confirmation of Interest and Availability & Financial Proposal separately to the e-mail address: [email protected] stating the vacancy number/position in the subject line as per template provided in Annex II.

Note: National consultants must quote prices in Sri Lankan Rupees.

FINANCIAL PROPOSAL

All Inclusive Lump Sum Fee:

LKR (_______________________________________)

Amount in words: (Rs._______________________________________________________________)

Incomplete proposals may not be considered & please follow the above given instructions strictly when applying.

Please submit the Amount in LKR only

Annexes

Annex I – Individual IC General Terms and Conditions

Annex II – Offeror’s Letter to UNDP Confirming Interest and Availability for the Individual IC, including Financial Proposal Template

Note: Payments will be based on invoices on achievement of agreed milestones i.e. upon delivery of the services specified in the TOR and certification of acceptance by the UNDP. The applicant must factor in all possible costs in his/her “All Inclusive Lump Sum Fee” including his/her consultancy and professional fee, travel (economy class flights is required to and from the Duty Station) honorarium, board and lodging, and any other foreseeable costs in this exercise. No costs other than what has been indicated in the financial proposal will be paid or reimbursed to the consultant. UNDP will only pay for any unplanned travel outside of this TOR and Duty Station on actual basis and on submission of original bills/invoices and on prior agreement with UNDP officials. Daily premiums and costs for accommodation/meals/incidental expenses for such travel shall not exceed established local UNDP DSA rates.

For an Individual Contractor who is 65 years of age or older, and on an assignment requiring travel, be it for the purpose of arriving at the duty station or as an integral duty required travel under the TOR, a full medical examination and statement of fitness to work must be provided. Such medical examination costs must be factored into the financial proposal above. Medical examination is not a requirement for individuals on RLA contracts.

Contact information for queries: For any clarification please contact: [email protected]

We are committed to achieving diversity within its workplace, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.


POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED