Final Evaluation of the Project: Community Based Inclusive Preparedness on Water Induced and Climate Change Risks

 (via ReliefWeb)
Lakhimpur district, AS, India
Position Type: 
Organization Type: 
NGO/Civil Society
Experience Level: 
10+ Years
Degree Required: 
Advanced Degree (Master's or JD)


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Secours Catholique - Caritas France is a French association governed by 1901 Law, registered at the Paris Police Prefecture under No. 9092 on October 1, 1946 (published in the Official Journal on October 29, 1946), whose public usefulness was acknowledged by a September 25, 1962 decree (published in the Official Journal on September 29, 1962), company I.D. (SIREN) No. 775 666 696, with headquarters at 106 rue du Bac, Paris, 75007, France.

It supports Indo-Global Social Service Society in the frame of the above-mentioned project. An external final evaluation is to be done before the end of the project.

Indo-Global Social Service Society (IGSSSS) is an organization registered under the Society Registration Act of 1860 (Reg. N° S-1787 of 1961-62, 18-08-2004) having its headquarters in Institutional Area, 28, Lodi Road, New Delhi – 110003, India.

IGSSS is a non-profit organisation working with the mandate for a humane social order based on truth, justice, freedom and equity. Established in 1960, IGSSS works for development, capacity building and enlightenment of the vulnerable communities across the country for their effective participation in development.

With its presence in 25 states and one Union Territory of India, IGSSS has set its thematic focus on promoting sustainable livelihood, energising the youth as change makers, protecting lives, livelihood and assets from the impact of hazards, advocating for the rights of CityMakers (Homeless Residents) and developing cadre of leaders from the community and civil society organisations. Gender and Youth are underlining theme across all its interventions.

IGSSS Vision is to help establish a humane social order based on equity, freedom and justice in which human rights and the dignity if every individual is upheld.

IGSSS Mission is to implement and support quality development programs across India to empower individuals and communities belonging to the poor, marginalized & vulnerable sections of the society with special focus on women and children.

Background of the action

Project’s fields of work

Preparedness/DRR, Food Security/Livelihood adaptation

Direct Program Participants

1185 households in 25 villages (6 746 indiv.)

Project Location

Telahi Development Block, North Lakhimpur District, Assam, India


3 years (1st June 2016 to 31st May 2019)

Project Holders

Indo Global Social Service Society is a charitable organisation, registered under the Societies Registration Act XXI of 1860 with no. S-1787 of 1961-62

Under the Income Tax Act 1961 u/s 12 (A), 80 G and 10 (23) (c) having Pan no. AAAAI0025L,

Foreign Contribution (Regulation) Act, 1976 no.231650067 dt. 11.1.1985. It is eligible to receive foreign donations. It is exempted from Income Tax.

The project and its salient features, project context

Assam is situated at the foothills of the Himalaya ranges sharing its border with West Bengal, Manipur, Mizoram, Nagaland, Meghalaya, Arunachal Pradesh and Tripura states of India and it shared its international border with Bangladesh, Myanmar, Bhutan and China.

Assam stands in the Seismic Zone V and frequently experiences the losses of natural disaster, either in the form of flood or earthquake. Every year Assam experiences water induced disasters in the form of huge land erosion, huge land mass, siltation and livelihood loss due to the heavy rainfall, either within the state itself, or in the neighboring state like Arunachal Pradesh, or even in the neighboring country like China due to its downstream location. Along with floods, climate change has been gaining momentum as it has become a serious issue which is difficult to reverse. Silt deposition in river banks, erratic rainfall and sudden increase and decrease of river water are some of the hazardous effects which pose a threat to agriculture and livelihood, even human life as well.

The blessings of the rivers Brahmaputra and Barak that cross the state of Assam have come along with their share of devastation for the community residing by the riverside. The community depends mainly on agriculture and earns their livelihood on the rich alluvial and fertile land but due to environment changes in the recent times, people are in search of the alternate means of livelihood. The changes in the environment started with heavy floods after a devastating earthquake in the year 1950. Similar such heavy floods occurred again in the year 1972, devastating huge fertile areas due to the breach of weak embankments and the reduction in productive capacity of the soil.

The project target area, Lakhimpur district, lies on the bank of the Brahmaputra River and is an area that experiences the heaviest rainfall in Assam, causing heavy floods. The flood situation of Lakhimpur became worse after the Great Earthquake of 1950 which severely disturbed the entire riverine system of the area. In recent times, during the monsoon season, in the months of May to September, the target area experiences heavy rainfall and a huge volume of floodwater starts either spilling or breaching the weak embankments of the river Brahmaputra in Assam. The area gets inundated by water from the rivers and their tributaries and is virtually inaccessible. In fact, a boat becomes the only means of communication. The oft breached embankments remain poorly repaired and maintained and are prone to wear and tear.

Telahi is a vast area comprising of 30,323 hectares of geographical area, comprising 6 Gram Panchayats and 83 villages. Geographically, it is bounded by Lakhimpur Block on the North and on the East, by the West Bank of River Subansiri. The Majuli Sub-Division of Jorhat District is on the South and River Ranganadi and Nowboicha on the West side. The Block Development Office is around 3 kilometres from the main town. The area is one of the many under-developed areas of Assam lacking in all basic amnesties like transport, health and electricity. Most of the villages remain cut off most part of the year due to rains.

In 2015, as reported by the District Disaster Management Authority, floods have destroyed 15,941 hectares of cultivable land, over 500 villages, throughout the district. People who have been displaced by floods were sheltered in 262 relief camps with minimum facilities.

The target villages are bounded by three rivers on the east-south Subansiri river, on the west Ranganadi river and on the south Brahmaputra river. Due to continuous change of course by the Subansiri river, the devastation impact has increased for people living at the river banks. The original course of the Subansiri is now known as dead Subansiri, as no water flows to this original course. The present deviation approaches the Northern side, eroding the habitation and fertile land. The breached Bhimpara embankment of Subansiri River at Luit Khabalu and Pub Telahi Gram Panchayats, under Telahi Development Block, is left open and unrepaired. Since then the breach of embankments have been affecting the target villages, where only boats become the means of communication during monsoon for all purposes.

Project Goal is to reach enhanced resilience of the marginalized at-risk communities thereby reduction in environmental, human, economic and social losses

Following are the Specific Objectives (SO) of the project:

SO1: Multi-hazard vulnerabilities of target villages are reduced by implying convergence approaches in government programme on disaster risk reduction and climate adaptation.

SO2: Targeted families have food security to survive in flood prone area with integrated climate change adaptation

2.Overall Objectives of the Evaluation

Final external evaluation of the project is foreseen in the project contract. It takes place ahead of the end of the project in order to assess the implementation of planned activities and achievements of results; find out the strengths and weaknesses of the project, review the project methodologies and assess the impact of the project to make solid and realistic recommendations regarding the different components of the project, its management and its sustainability, and to highlight best practices and lessons learnt.

  • Provide IGSSS and Secours Catholique with an independent, evidence-based assessment of how the strategies adopted in the project address the relevant issues and how they contributed to the goals of the project. Assessment is to be based on DAC framework.
  • Assess the systems, process and programmatic approach of IGSSS and give recommendations for improvement and development of further strategies.
  • Provide recommendations by capturing the learnings, best practices in order to replicate them if relevant and improve the performance of the project.

3.Areas for Assessment

Broadly organized as per DAC criteria (Relevance, Effectiveness, Efficiency, Impacts, Sustainability)

The specific objectives of this evaluation are:

A. To assess the results of the project

  • Were its objectives and expected results achieved?
  • To what degree the set objectives have been achieved, in terms of qualitative and quantitative results?
  • What are the unintended results that have been achieved, if any?
  • What were the major factors influencing the achievement or non-achievement of the objectives?
  • To what degree the project’s organization and approaches contributed to reach the results?
  • How IGSSS benefited of the project regarding visibility, fame, local recognition, and collaboration with government stakeholders and districts authorities?

B. To assess the activities, methodology and means of the project

  • Did they allow the project to achieve its objectives?
  • How to assess the efficacy and quality of the work realized?
  • Were project activities cost-efficient?
  • Were all possible resources taped (public schemes, experts, financial contribution, in-kind contribution, etc.)?

C. To assess the effect and sustainability of the project

  • What are the noticeable changes in the life of the beneficiaries attributable to the project?
  • Has the project reached out directly or indirectly to the most marginalized?
  • What are the positive and negative effects of the project?
  • How far the program is meeting the beneficiaries’ immediate needs without compromising their social values, dignity, practices, and respecting the traditional and indigenous knowledge?
  • How sustainable are the implemented actions?
  • How sustainable are the activated groups? Are the groups organized and have they demonstrated the capability to lead future interventions?
  • How sustainable are the mechanisms put in place thanks to the convergence activities?
  • Are the farmers, villagers, able to use, to adapt if necessary, the agricultural and organic knowledge, methodologies, and techniques, learnt through the project? To what extent appropriation of these knowledge, methodologies, and techniques has been achieved?
  • How to assess the feasibility to access the markets?
  • Assess the extent of beneficiaries’ involvement in project decision-making and their sense of ownership of the development process being supported and facilitated through the project (social component of the project, villages’ development plan, and participation to decision-making process with local authorities).
  • Assess the accountability of the project: has it been accountable to the beneficiaries? Is there a complaint mechanism in place? Was IGSSS easy to access and responsive?

D. Cross cutting issues

Despite the fact that they were not identified in the project proposal, two cross-cutting issues would be interesting to evaluate, as the project is addressing them indirectly: gender issue, and distress migration (including risks related to human trafficking?).

  • To what extent these issues have been addressed by the project?
  • Do the women consider that their role has evolved in the households, in the villages? To what extent can these changes been attributed to the project? Do they feel they are considered differently?
  • How far people reached by the project are aware of risks related to distress migration?

E. Best practices and lessons learnt

  • To highlight the best practices and lessons learnt in the frame if the project, in every of its components: activities, strategies and methodologies, project management, etc.

4.Expected results of the evaluation

The evaluator is expected to define/design recommendations and way forward of project strategy and lessons learned. 

  • To examine project management, work plan and project outputs results;
  • To draw a stakeholder analysis and deviation from plan analysis;
  • To determine the perception of stakeholders and beneficiaries of project outcomes;
  • To present information concerning relevance, efficiency, effectiveness, impact and sustainability of the project;
  • To focus on suggestions on how IGSSS can develop future projects and activities if relevant, including expanding the scope of its activities.

5.Proposed Methodology to conduct the Evaluation

  • Review of the projects documents (Project proposals, budgets, reports, documentation on indicators, any study, IEC material, etc.)
  • Briefing session with IGSSS (Delhi and Guwahati?)
  • Field analysis: The selection method will be shared with SCCF and IGSSS. A participative methodology is highly recommended in order to take into account the opinion of all partners and stakeholders (Focus group discussions and interviews with beneficiaries, interaction with IGSSS staff, interaction with others relevant actors).
  • Debriefing with IGSSS in India, sharing of first conclusions
  • Draft report sent to SCCF and IGSSS
  • Final report

A more detailed proposal for the evaluation plan must be submitted by the evaluator including:

  • Preparation work based on background project documents/reports; both narrative and financial
  • Field visits to the villages in Telahi block, IGSSS field office / regional office (Delhi office?), meetings with the project staff and management
  • Observation of cultivation, plots, technical inputs, compost tanks, seed/grain banks, review of training materials and techniques, observations of implemented activities
  • Focus groups discussions and individual household interviews with beneficiaries
  • Meetings with CBOs
  • Meetings with local government and agencies representatives at panchayat level, block level, any other relevant level
  • Meetings with any other relevant stakeholders and discussions with key informants


The consultant(s) will prepare a comprehensive report in English containing all detailed information and recommendations, as well as an executive summary to be submitted to IGSSS and SCCF.

7.Assessment requirements

SCCF is the sponsor of this evaluation. SCCF signs the contract needed for the realization of the evaluation with the consultant(s).

Requested profile of the consultant(s)

It is possible to send the application of a team of 2 consultants, if justified and relevant.

Ideally, the consultant fulfils the following requirements:

  • Postgraduate degree in agricultural sciences or agricultural economics
  • 10 years of international experience, including the South Asia region, especially India
  • Evidence of substantial work on horticultural projects, agro-ecology, agro-forestry, especially in flood-prone areas
  • Evidence of substantial work with groups and CBOs, using a right-based approach
  • Evidence of work in the field of developing sustainable livelihood options
  • Experience in coordination, design, implementation and monitoring of project
  • Excellent communication and interpersonal skills
  • Ability to write clear and relevant reports
  • Impartial and independent of the parties
  • Proficiency in English

Financial Means

The proposed budget should only include the consultant’s fees. Travel and mission expenses will be reimbursed on the actual costs (with proofs of payment) by SCCF at the scale established and which will be transmitted to the chosen candidate(s).

Provisional Timetable of the Assessment

This evaluation will be completed within a period of 15 working days, including preparation work (3 days), field visits with briefing sessions, field analysis, debriefing sessions (7 days), reporting work (5 days).

The evaluation is to be carried in the month of April 2019.

The consultant(s) is expected to submit the expected outcomes 2 weeks after the evaluation ended.

Criteria of selection

The candidate is invited, knowing the present terms of reference, to make methodological, technical and financial proposal for the assessment.

The selection will be based on the following criteria:

  • The presentation of the issue and understanding of the subject
  • The methodological approach proposed
  • Qualifications, experiences and skills of the candidate
  • Experiences in the region and regarding the project’s specific issues
  • Financial proposal
  • Timetable for the implementation of all services.


The methodological, technical and financial propositions (answering to the present Terms of Reference), should be sent, with the candidate’s resume, to SCCF, by email at: