Position: Roundtable Coordinator
Status: Part-time contract (35 hours/week), full time (40 hours/week in 2023)
Term: March 2022 – 3-year contract with opportunity for extension
Hours: Most work is Monday through Friday, but this position does require occasional work during the evenings and on weekends (project and meeting dependent)
Reports to: Coquitlam River Watershed Roundtable Core Committee
Contracting Authority: Watershed Watch Salmon Society
Attention: Shayla Walker, Operations Director,
Please see listing for email and phone contact
Compensation: $35/hour (rate will increase annually as per current CPI recommendations)
Background: The Coquitlam River Watershed Roundtable (CRWR) is a multi-stakeholder body whose mission is to preserve and enhance the health of the Coquitlam River Watershed through collaboration, education and advisory action.
The CRWR Core Committee (19 members) is the decision-making body, which sets priorities and implements projects and activities based on guidance from the greater Roundtable membership (75-100 participants). Members of the Core Committee serve on a volunteer basis. The Core Committee meets 5-6 times a year. The Roundtable meets 1-2 times per year, generally spring and/or fall.
Summary: The role of the Roundtable Coordinator is to support the Core Committee and the Roundtable by helping implement strategies for action from the Lower Coquitlam River Watershed Plan, coordinating Core Committee, subcommittee and Roundtable meetings, communicating about Roundtable goals, projects and activities with Roundtable participants and the broader community, assisting with the preparation of work plans and budgets for Roundtable projects and activities, providing administrative support for financial and in-kind contributions, supporting written and electronic communications, coordinating volunteers and writing grant proposals.
Duties and Responsibilities:
· Provide administrative support to the Core Committee, including scheduling meetings, preparing agendas, taking notes and preparing minutes.
· Liaise with and provide administrative support to Subcommittees and Task Groups.
· Coordinate Roundtable meetings, including setting a date, securing a venue and presentations, making arrangements for AV and catering, preparing an invitation and paid ads, handling pre-registration, liaising with the facilitator and speakers, taking meeting minutes and overseeing the meeting.
· Develop communications with the broader group of Roundtable participants and watershed stakeholders through email communication, social media, web site posts, events and information sessions.
· Maintain the Roundtable website, Facebook, Twitter, Instagram, YouTube and E-News.
· Foster networking among watershed stakeholders by helping people connect in order to learn more about the watershed or resolve issues.
· Assist with the implementation of Roundtable projects, specifically Watershed Plan strategies for action, under the direction of the Core Committee and working groups, including working with project sponsors/funders, supervising paid professionals and volunteers, preparing budgets and work plans, evaluating projects and reporting to the Core Committee.
· Research opportunities to apply for grants and work with the Core Committee to prepare funding proposals.
· Produce regular reports for the Roundtable, Core Committee and funders on the status of Roundtable projects and activities (e.g. Annual Report, Sustainable Funding Report, monthly communications reports, in-kind and financial reports etc.).
· Budget preparation, management and reporting
Knowledge, Skills and Experience
Education and Knowledge:
· University Degree or College Diploma
Possesses an interest in watershed planning
Skills and Experience:
· Experience coordinating multi-stakeholder groups and working on watershed-based initiatives
· Experience in watershed projects and planning initiatives
· Experience in researching and writing successful funding proposals
· Experience with developing work plans and budgets
· Skilled in using computer-based word processing programs, spreadsheets and email programs such as MS Word, MS Excel and MS Outlook
· Experience with online communications including writing for websites and social media
· Technical experience updating websites and knowledge of how to reach various audiences through online platforms and social media
· Excellent verbal and written communications skills
· Well organized and self-directed
· Ability to work effectively with a committee
· Responds to broad direction, uses initiative, is innovative and produces results without detailed supervision
· Knowledge of the Open Standards for the Practice of Conservation
Place of Work: The Coordinator would primarily work from a home office using own computer and telephone, but is available to attend projects, events and meetings in-person. Core Committee, Subcommittee and Roundtable meetings are currently held virtually, which will be reconsidered as Public Health Orders are updated.
Transportation: The Coordinator must have reliable transportation to attend Core Committee meetings, meetings in the Metro Vancouver area, as well as a variety of locations in the watershed.
Applications: Please send a resume with a covering letter illustrating how your skills and experience match the requirements of this job to: Shayla Walker, Watershed Watch Salmon Society (email provided in listing)
Deadline: February 6th, 2022 at 11:59 pm.
Job Types: Full-time, Temporary
Contract length: 36 months
Salary: From $35.00 per hour
The position is work from home, but does require some field activities with volunteers and the public. Current COVID restrictions limit this to small numbers, outdoors, with masks, gloves and sanitizer (provided by the Roundtable).
Application deadline: 2022-02-06
Expected start date: 2022-02-01