Project Coordinator II (Governance Center)

World Resources Institute (WRI)

Washington, DC, US

About WRI

World Resources Institute is a global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. Our 500 experts and staff work with partners in more than 50 countries; we have offices in Brazil, China, Europe, India, Indonesia, Mexico, and the United States. WRI is consistently ranked as the top global Think Tank working on environmental issues.

In 2014, WRI was ranked one of the Top Workplaces by the Washington Post.


The World Resources Institute seeks an assertive, detail-oriented, and highly organized Project Coordinator II to provide financial, administrative and operational support to the Natural Resource Governance Practice (NRGP), comprised of the Land and Resource Rights Initiative (LRR) and Governance of Forest Initiative (GFI) projects, and to the Gender Initiative, all housed within the Governance Center. The role demands excellent attention to detail, knowledge of nonprofit operations, good understanding of team dynamics, and strong time and priority management abilities. This is an excellent position for someone seeking to use their skills and experiences in financial and project management in an elite environmental research and analysis organization lauded for its subject matter expertise and operational transparency.

The Natural Resource Governance Practice (NRGP) brings together WRI’s Land and Resource Rights (LRR) Initiative and the Governance of Forest Initiative (GFI) to amplify our work on the governance of land, forests, and water under a shared perspective. NRGP partners with governments, civil society organizations (CSOs), private enterprise and other actors to foster sustainable and socially equitable decision-making on how natural resources are owned, allocated, and managed. Our approach includes policy, legal and economic research, the development of analytical tools and online information platforms, and technical assistance and capacity building. The Gender Initiative works to improve the impact and sustainability of our programs, projects and operations by enhancing our understanding of gender differences and addressing gender inequalities. Through these efforts, we aim to cultivate social change through the demonstration of gender equity as standard practice in environment and sustainable development initiatives, providing cutting edge research and strategies for advancing and leveraging gender equity through and for the benefit of environment and development outcomes.

WRI is committed to ensuring gender equity across our program portfolios. As such, you may be expected to support attention to gender where appropriate.


The Project Coordinator’s main areas of responsibility will include the following:

Project Management (25%)

  • Prepares standard project status reports for project managers, directors, external partners and program leadership.
  • Keeps track of past performance and lessons-learned information to use on future project preparation.
  • Processes documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders).
  • Monitors project performance against contract requirements.

Financial Management (25%)

  • Processes invoices and pay applications for projects in compliance with established governance.
  • Assists project team in project closeout process including turnover documentation and financial reconciliation.
  • Coordinates and advises on project budget management and reports under supervision.
  • Develops project budgets for NRGP and Gender Initiative proposals and concept notes.
  • Develops budget scenarios for grant and financial management and for internal WRI work planning purposes.

Grant Management (20%)

  • Leads the drafting of grant proposal budgets and assists in the collection & submission of formal proposals for project- and Initiative-level grants, and supports Program-wide or cross-Program grants greater than $1M as appropriate.
  • Submits all required grant forms as instructed by grant including U.S. Government forms, and prepares detailed financial reports for submission to external funders as needed.
  • Assist the Project Managers in ensuring compliance with the terms and conditions of grants and contracts.
  • Monitor partners to ensure the timely and accurate submission of progress and financial reports, and compliance with any funder requirements.
  • Keeps timely and accurate information on donors and contacts, including regular updates of donor and grant management database software.
  • Supports proposal development, including proposal budgeting, and coordinating application packages for review and/or final submission.

Communications (20%)

  • Provides support for external events, workshops, and conferences through A/V and catering preparation, participant and speaker coordination, and preparing event materials.
  • Supports the Project Directors by managing contact databases within WRI systems.
  • Utilizes WRI and external online communications tools to send email campaigns to key stakeholders on publications and events.

Administration (10%)

  • Coordinates and schedules meetings among project teams and provides travel, scheduling, and other administrative support as needed.
  • Coordinates recruitment and manages on-boarding of new staff members as needed.

Other duties may be assigned.


Required Qualifications:

  • Bachelor’s Degree in relevant field.
  • Minimum 1-2 years of relevant full-time work experience, preferably in financial management, administration, or nonprofit operations.
  • Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines.
  • Ability to work independently with minimal supervision.
  • Strong process orientation with sensitivity to quality, timelines, and organizational systems.
  • Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Skype, GoToMeeting), with CRM database (esp. Salesforce and Pardot) and budgeting (Microsoft Cognos) preferred.

Final candidates will be required to take a writing/analytical test.

Salary and Benefits: Salary is commensurate with experience and skills. WRI offers a generous, comprehensive benefits package.

Application Deadline: August 17, 2016

 How to Apply

Qualified applicants should apply online at All applications must be submitted online through this career portal in order to be formally considered.

The World Resources Institute ( is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI’s policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.

About WRI

Established in 1982, WRI is a non-profit 501(c)(3) organization respected globally by policymakers, non-governmental organizations, and corporate leaders.

WRI’s reputation is grounded in its excellent analysis, non-partisan approach, and high-impact results. We measure our success based on how our work helps to create real-world change on the ground—an approach we call “Managing for Results.”

WRI’s work is united by and driven by our values: Innovation, Integrity, Urgency, Independence, and Respect.

WRI fosters a culture of innovative ideas, working collaboratively, and thinking independently. WRI employees are driven by the organization’s mission and have the satisfaction of helping to create a more prosperous and healthy planet.

Learn more about our organization at