Bangladesh nationals: Project Associate (Adaptation Initiative for Climate Vulnerable Offshore Small Islands and Riverine Charland in Bangladesh)

United Nations Development Programme (UNDP)

Dhaka, Bangladesh 🇧🇩

Background

Bangladesh has a low-lying topography extremely exposed to sea level rise (SLR), cyclones, tidal surges, salinity intrusion, erratic rainfall, drought and floods, causing it to be one of the world’s most vulnerable countries to climate change. The vulnerable communities who live on chars — small alluvial islands in rivers and the Bay of Bengal are particularly at risk from climate change. These communities have already experienced a number of climate change impacts including frequent tidal surges, increasingly intense cyclones and salt water intrusion into fresh water and soil. Furthermore, climate change is projected to have an adverse impact on agriculture and other local livelihoods; fragile houses, access to drinking water and rural infrastructure, which includes existing cyclone protection embankments. The impacts of climate change also disproportionately affect the poor and are especially severe for women and children, who are forced to spend a greater portion of their time on livelihood and domestic activities. Current projections indicate, with a 2⁰C increase in global temperatures, 50-year floods in the country’s three main river basins will become 40% more likely by 2025. The impacts of climate change on these islands are exacerbated by several baseline factors, including geographic remoteness, topographic position near sea-level, limited public and private infrastructure to withstand climate impacts, poverty of local communities and livelihood practices that are dependent on the availability of fresh water. On coastal chars (small offshore islands), the houses and livelihoods of communities are damaged by the increasingly frequent and intense cyclones, tidal floods and saline intrusion from climate change, with inadequate protection from the fragile embankment system. On the inland riverine islands (riverine charland), communities are experiencing increasingly erratic rainfall as a result of climate change, leading to changes in both floods and droughts that their current houses and livelihood practices are unable to withstand.

Resources sought from the Adaptation Fund (AF) will be invested in four components. Firstly, it will assist households to enhance the resilience of their houses and livelihoods to climate change-induced flooding, cyclones, saline intrusion and droughts. Secondly, it will improve community-level infrastructure, including embankments with modern climate-resilient technology and effective local management practices. Thirdly, it will assist the Bangladesh Cyclone Preparedness Programme (CPP) under Disaster Management Department, to enhance its activities in the remote coastal char targeted by the project, in order to provide timely early warnings and effective emergency response. This will be done by expanding the programme’s coverage in the area, modernising its equipment, and making it fully gender sensitive. Finally, the technology, approaches and knowledge generated by the project will be used to build the capacity of the local and national government; and communities to make climate-resilient investments and policies.

Under the overall supervision of the National Project Director and day to day supervision of Project Manager, the Project Associate will ensure effective delivery of the project by entering and managing the data and supporting the project implementation consistent with UNDP rules and regulations. S/he will work collaboratively with all team members but most closely with Project Manager, Programme Specialist and CO Programme Associate. S/he will work in a fast changing and dynamic environment with multiple priorities and pressing demands. The PA will be responsible for providing support in the efficient and effective implementation of financial issues of the project.

Duties and Responsibilities

Key functions of Project Associate are:

  • Support in overall financial, administrative and logistics managements of the project;
  • Support for implementation of project activities;
  • Support in financial management focusing on quality assurance;
  • Participating in knowledge building and sharing activities;

1. Support in overall financial, administrative and logistics managements of the project;

  • Oversee all day to day administrative, budgetary and financial management of the project;
  • Provide support to prepare annual and quarterly work plans and budgets in consultation with Project Manager;
  • Assess the budget heads and ensure its expenditure is as per the approved annual/quarterly work plans; Maintain expenditure statement and support in budget processes;
  • Preparation of periodic accounting records, financial requests and expenditure statements;
  • Maintain complete set of books of account according to the principle of accounting and update it on daily basis;
  • Provide assistance to prepare periodic accounting records, maintain delivery records, make program transactions in UNDP format, prepare draft budget revisions, shadow budgets, cost sharing and other financial and accounting reports;
  • Review all payments/claims of staff and other service providers and ensure on time settlement of claims as per UNDP rules;
  • Assist Project Management in settlements of DSA and other claims of staff and other service providers as per UNDP rules;
  • Prepare financial advance requests to be submitted to Donors/UN agencies on quarterly basis and maintain bank reconciliation, financial transaction and certification of expenditure reports.

2. Support for implementation of project activities;

  • Follow up on the activities and monitor advance balances of resource disbursed, verify availability of funds for project activities and recommend for changes in budget line if needed. Draft budget for budget revision;
  • Review financial statements, expenditure as stated in the financial reports of partner organization;
  • Monitor fund disbursement and adjustment of partner organization;
  • Ensure all Atlas related transaction i.e. budget analysis, upload budget, monitor project budget, and enter necessary GLJE in Atlas etc.
  • Verify Combine Delivery Report (CDR) for Certification;
  • Supervise the Finance Assistant work in preparing vouchers and process payments for all the financial transaction and process payment request including to UNDP country office;
  • Prepare quarterly Fund Authorization and Certification of Expenditures (FACE) and ensure timely submission to UNDP;
  • Assist the Project Team for preparation of monthly, quarterly and annual progress reports to UNDP;
  • Act as a Project focal Point and support to prepare monthly Project Financial Reporting to Government, IMED, ADP, iBAS++ etc. report for the project and ensure timely submission to the Government.

3. Support in financial management focusing on quality assurance;

  • Assist in setting up internal control system and financial data as per GoB and UNDP guidelines;
  • Undertake project financial closure formalities including submission of terminal reports, transfer and disposal of equipment, processing of semi-final and final revisions, and support professional staff in preparing the terminal assessment reports;
  • Management of cash receipts and petty cash;
  • Assist Project Management in day to day administrative support for smooth operation of the project;
  • Maintain inventory of program assets and provide logistic support to workshop/seminar and other program activities;
  • Ensure the proper maintenance of the record keeping and filing system related to administration, logistics, equipment and vehicles of the project;
  • Supervise and maintain equipment, vehicles and assets of the Project for security and proper functioning; if required assist transfer of title of assets on behalf of UNDP;
  • Ensure that proper inventory of all components of vehicles are maintained and checked frequently;
  • Ensure full compliance of UN rules and regulations, policies and strategies on travel management and ensure that vehicles are used in accordance with UN rules and regulations and that vehicle usage date is correctly recorded;
  • Assist staff evaluation, contract extension, recruitment & other HR related issues;
  • Maintenance of proper filing system for HR records and documents;
  • Assist Project Management in contract management;
  • Drafting of Letter of Agreements, Memorandum of Understandings, Cost-sharing agreements, Contracts with implementing partners, and other such documents as per UNDP’s rules, regulations, and formats in close coordination with project administration and finance associate;
  • Oversee the management of various contracts with implementing partners-government entities, NGOs, UN agencies, etc.;
  • Ensure the compliance of all the provisions of guidelines regarding personnel management, sub contract and financial management.

4. Participating in knowledge building and sharing activities;

  • Participate in the trainings for the operations/projects staff on financial procedures;
  • Provide training to project staff on the administrative and financial procedures;
  • Contribute to the project’s knowledge management and learning agenda;
  • Support in development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.

Institutional Arrangement:

  • This position will directly report to Project Manager of Small Island. For Compliance with the 2021-2026 Control Targets under Adaptation Initiative for Climate Vulnerable Offshore Small Islands and Riverine Charland in Bangladesh.

Competencies

Corporate Competencies:

  • Demonstrates integrity by modeling the UN’s values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly w

Functional Competencies

Communication

  • Speaks and writes clearly and effectively;
  • Listens to others, correctly interprets messages from others and responds appropriately;
  • Asks questions to clarify and exhibits interest in having two-way communication;
  • Tailors language, tone, style, and format to match the audience;
  • Demonstrates openness in sharing information and keeping people informed.

Teamwork

  • Works collaboratively with colleagues to achieve organizational goals;
  • Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others;
  • Places team agenda before personal agenda;
  • Builds consensus for task purpose and direction with team members;
  • Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position;
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
  • Excellent interpersonal skills.

Knowledge Management and Learning

  • Shares knowledge and experience to the team;
  • Encourages office staff to share knowledge and contribute to UNDP Practice Areas;
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.

Job Knowledge and Technical Expertise

  • Able to perform a broad range of specialized activities aimed at effective and efficient functioning of the project, including data/schedule management, maintenance of protocol, information flow;
  • Understands the main processes and methods of work regarding the position;
  • Able to maintain confidentiality and discretion;
  • Able to provide input to business process re-engineering, elaboration and implementation of new data management systems;
  • Has food understanding of international affairs and donors community;
  • Has strong ability to establish, build and maintain effective working relationships with project staff and clients to facilitate the provision of required support, and;
  • Highly proficient in Microsoft Office tools (especially Word, Excel and Power Point) and use of the internet.

Results-Orientation

  • Plans and produces quality results to meet established goals;
  • Demonstrates ability to generate innovative, practical solutions to challenging situations;
  • Partnering and networking;
  • Seeks and applies knowledge, information, and best practices from within and outside UNDP;
  • Demonstrates ability to identify problems and proposes solutions;
  • Provides inputs to the development of simple system components;
  • Has ability to organize and complete multiple tasks by establishing priorities;
  • Has ability to handle a large volume of work under time constraints;
  • Plans and produces quality results to meet established goals.

Client Orientation

  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
  • Organizes and prioritizes work schedule to meet client needs and deadlines;
  • Demonstrates an understanding of client/partner/donor perspective in terms of reporting requirements, and;
  • Strives for high quality client – oriented services (internal and external) when making decision and taking actions.

Required Skills and Experience

Education:

  • Minimum bachelor or BBA degree in accounting/finance and technical expertise in financial management/accounting.

Work Experience:

  • At least 5 years relevant experience in Administration and Financial management in development projects. Experience of working with international/donor agency is an asset;
  • Working experience in GEF and Vertical fund project is desirable;
  • Understanding of budgeting, accounting and bookkeeping, particularly under NEX procedures;
  • Experience of using financial software programme;
  • Knowledge on Tax & VAT is desired;
  • Experience of UN/UNDP funded project will be preferable;
  • Experience in handling of Atlas or web-based enterprise resource management systems;
  • Independent auditing skills;
  • Analysis the progress of planed activities, evaluation, and achievements.

Language(s):

  • Excellent knowledge of English and Bangla, both written and verbal.

 Travel:

  • Include any official travel expected to be associated with performing the functions.

Disclaimer

Important applicant information

All posts in the NPSA categories are subject to local recruitment.

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POSITION TYPE

ORGANIZATION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED

LANGUAGE REQUIRED