Lebanon nationals: BHA Project Coordinator (Wash)

World Vision (WV)

Mansourieh, Lebanon 🇱🇧

JOB PURPOSE

Under the direct supervision of the WASH Program Manager, the BHA Project Coordinator, will lead the management and implementation of the COVID Response (COVER) national BHA Project in Lebanon. Based in the National Office (NO) of WVL, s/he will oversee the field activities and teams based in South, North, Akkar and BML with regular field offices and project sites visits including overseeing the provision of awareness raising sessions and NFI COVID kits distribution.

MAJOR RESPONSIBILITES

% of timeActivityEnd Results
90%Lead, Plan and manage project teams, activities and reporting:Manage, plan and supervise the project’s activities in order to ensure quality of World Vision’s BHA program intervention that includes in-kind distribution of WASH NFIs and awareness sessions to vulnerable households and shops,Produce and regularly update (when applicable) the essential project management documents such as, work plan, implementation plan, procurement plan, budget forecast, risk matrix, selection criteria, exist strategy etc.Monitor the project budget and track spending’s, keeping regular update of the project monthly Financial Reports (FRs) while sharing figures with the WASH Program Manager, Program Coordinator and the finance team in order to take actions and make modifications accordingly.Track the “target achieved vs. indicators” and adjust field activities accordingly.Produce project narrative reports and ensure they are correct, complete, and submitted on time.Conduct weekly visits to WVL field offices to meet the project teams and monitor activities on site.Supervise and review the project operations requests and their supporting documentation so they are prepared, submitted and filed according to WVL procedures.With the BHA team leads, supervise the distribution of NFI kits based on the agreed criteria of individuals and following the distribution guidelines including selection of families, notification of support, logistical preparations for the site distributions and engagement of relevant partners.Supervise the planning and implementation of Hygiene Promotion and Awareness initiatives according to the context ensuring the technical and social aspects of water and sanitation programming are met, while also overseeing the implementation with the WASH technical specialist.Coordinate closely with the MEAL Coordinator, Information Management (IM), P&C, GAM as well as different support functions at WVL to ensure accountability, transparency, adequate data information management, and monitoring and evaluation, etc.Follow up on all necessary procurements related to the BHA project purchases, as well as with potential contractors based on WVL procuring standards.Coordinate with Finance department to ensure payments are facilitated on a timely manner.Manage and update the project tracking tools on all the required levels.Ensure adequate documentation and filing of the BHA project related documents.Ensure implementing the BHA project as per the WVL vulnerability selection criteria and WaSH SOPs and standardize forms to be used for site inspection.Ensure that project documents and Means of Verifications (MoVs) are carefully validated and filed.Set the weekly/monthly plan of work activities with the field teams.Support the MEAL team in developing appropriate data collection tools for output level reports.Review ITTs and ensure the MEAL Coordinator and the IM team are provided with accurate data to feed into the projects’ beneficiaries’ database.Ensure regular coordination between the project team and the Data Management and Accountability units during field work to unify processes and increase efficiency.Ensure work is carried out as per the community needs and project standards and in close coordination with the local government representatives and partners.Identify risks and put the necessary mitigation plans while engaging the needed internal colleagues.Organize Lessons Learned events and support in producing Learning Reports as needed.Attend and participate in capacity building trainings locally and internationally.Project plans are in place and â€Župdated regularly to â€Žensure activities are â€Žcompleted on time and â€Žwithin requirements.‎Project Management tools are in place and being used to ensure monitoring, progress tracking and quality reporting.Baselines and evaluations are completed on time and with high quality and meet WVI quality standards and are aligned with PDQ and Sector expectations and needs.Good relationships are established with the donor, host community and all other parties.Close coordination with WASH MEAL Coordinator, WVL WaSH Coordinators, Specialist and Accountability and Data Management unit is maintained.Act accountable for all the outcomes related to the BHA project.Monitoring plans are implemented as set, and narrative and financial reports are submitted on time and with good quality.
Build relationships & capacities of the hosting and beneficiary communityBuild and maintain healthy relationships with local actors covered in the project (shop owners, municipality staff, etc.) and liaise with municipalities in which activities are planned to take place with proper engagement of partner and any critical stakeholders in each community.Attend the WASH Senior Program Team (SPT) meetings, to ensure regular coordination with WASH project coordinators, MEAL coordinator and the WASH Program Manager.Keep good communication, prepare and participate actively in donor technical discussion and design workshops and field visits.Conduct meetings with key stakeholders to engage them in the project interventions and agree on their contributions in order to ensure sustainability.Support the Program Manager in engaging and pre-positioning WV with NGOs and local partners to scale up the education portfolio in the area.Actively attend and participate in sector working groupsIn collaboration with the technical specialist, contribute to technical evaluation of activities and take initiative to propose adjustment of activities depending on needs and circumstances.
Handle Staff ManagementManage, coach and build capacities of the BHA project teams.Develop JDs and Recruit staff, whenever needed.Provide leadership and coaching to the direct reports in terms of project management and quality implementation.Effectively manage the performance of direct reports ensuring performance agreements, regular performance reviews, and annual appraisals are done. Address performance or behavioral issues when they arise.Together with the Program Manager and technical Specialist, plan and provide opportunities for capacity building to project team in consultation with P&C Department to ensure coordinated technical and personal development.Project team is aware of the project objectives and requirements and performance reviews are conducted as needed
10%Perform other duties as requiredAttend all project related meetings within WVL, and with the sector, donors, and local authorities as needed.Attend and participate in capacity building trainings locally and internationally.Attend and participate in WVL’s spiritual nurture and other organizational events.Act responsible of own security and actively contribute to a positive security culture.Report Child Protection (CP) incidents as per the safeguarding policy guidelines.Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.Perform other duties as assigned by Line Manager.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional ExperienceMinimum of five (5) years of experience in working within WASH a/o Health departments in a relief or development NGO – preferably in both response and development settings.Minimum or 3 years of experience in project management including teams’ management.Experience in design management and implementation of emergency humanitarian projects, including qualitative and quantitative approaches to baselines, endline, monitoring, evaluations and learning activities and report.Strong ability to review and write various types of financial and narrative reports.Ability to develop understand, explain and contextualize project management tools.Good contextual knowledge of local community and social/cultural constraints, realities and organizational relationships.Good knowledge of and experience with humanitarian guidelines and principles.Communicates with integrity to different stakeholders (strong interpersonal skills).Ability to work effectively under pressure.Organization, planning, and time management skills.High level communications skills and information dissemination skills.Ability to build positive relationships in a cross cultural environment.Previous experience in planning, â€Žimplementation, and quality assurance.Ability to maintain performance expectations in diverse cultural and difficult / sensitive contexts.Has strong knowledge of core principles of Children Rights, Participation, Do No Harm, as well as SPHERE standards.
Required Education,training, license,registration, andcertificationBachelor degree in, public health, water management, community development, or other relevant field of studies.Valid Lebanese driving license for more than three (3) years.Ability to write very good quality reports in English.Excellent English communication skills are required.Experience in working in multiple areas across Lebanon, including two or more of Akkar, North, Beirut, Mount Lebanon and South areas.
Preferred Knowledgeand QualificationsWorking knowledge within the humanitarian field.Understands fundraising, relief, development and advocacy issues, including operational consequences.Understands international standards in humanitarian protection and accountability (e.g. HAP, SPHERE, Red Cross Code of Conduct, etc).
Travel and/orWork EnvironmentRequirement60% office work 40% field work.Position requires willingness and ability to continue to function during a crisis situation, including during a World Vision response to a manmade or natural disaster.The position requires availability and willingness to work outside regular office hours occasionally.PhysicalRequirementsField visits are part of the jobLanguageRequirementsExcellent written and oral communication skills (English and Arabic).

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