Monitoring, Evaluation and Results-Based Management Specialist and Country Support

New York, NY, United States 🇺🇸

Background Information – UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale. 

Background information- ECR

Based in Geneva, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.

ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.

 ECR strategy is to:

  • Strengthen UNOPS role in operationalizing the Sustainable Development Goals with particular emphasis on health, environment and economic development.
  • Position UNOPS in the Balkan sub-region, the Caucasus and Central Asia.
  • Strengthen the implementation of ECR global and regional programmes, with revitalized partnerships in infrastructure, procurement and project management.

ECR operates global portfolios from offices in Geneva, Brussels and New York, and country-specific programmes from its operations and project centres located in Eastern Europe and Central Asian countries. 

ECR operates global portfolios from offices in Geneva, Brussels and New York, and country-specific programmes from its operations and project centres located in Eastern Europe and Central Asian countries. 
 
Background Information – Small Grants Cluster

Small Grants Cluster

UNOPS executes the UNDP-implemented Small Grants Programme though the Small Grants Cluster. Funded by the Global Environment Facility, the Small Grants Programme efficiently channels direct grants to non-governmental and community-based organizations to help them cope with climate change; conserve biodiversity; protect international waters; reduce the impact of Persistent Organic Pollutants; and prevent land degradation. Helping communities with their initiatives for sustainable livelihoods while generating global environmental benefits is the core inspiration of the Small Grants Programme.

Functional Responsibilities

The Global Environment Facility (GEF) Small Grants Programme (SGP) is implemented by UNDP on behalf of the GEF Partnership. As the responsible Executing Agency, UNOPS provides services to UNDP for administrative, financial and legal aspects of grant-making and country operations. 

Through the SGP modality, the GEF provides assistance to grassroots communities and civil society organizations (CSOs) in developing countries, and countries in transition, for efforts to address global environmental challenges in the GEF’s focal areas:  biodiversity conservation, climate change mitigation, international waters, land degradation, and sound management of chemicals. 

At present, about 127 countries participate in SGP and over 18,000 projects have been funded by SGP around the world since its inception. SGP is presently in its 6th Operational Phase (OP6) during 2015-2018. It will programme $140 million in GEF Core funding to address global environmental challenges through community-based approaches and will leverage a matching level of cash and in-kind co-funding. Over the years, SGP has developed extensive partnerships at global, national and local levels.  See http://sgp.undp.org for further background information.

The advertised position is designed to improve the efficiency and effectiveness of the overall monitoring and evaluation and results management of the SGP at the global and country programme level and of its portfolio of grant projects.  This includes key tasks associated with monitoring and evaluation, results based management, learning, reporting and database and information systems management.  The M&E and RBM Specialist will provide technical expertise and guidance for: (i) improved design and implementation of individual SGP projects “on-the-ground” and other non-grant activities and initiatives; (ii) enhanced monitoring and evaluation (M&E) and results-based management (RBM) of SGP country programme portfolios and global outcomes; and (iii) streamlined aggregation and reporting of global data and results through the design of a nested M&E system, and (iv) design and development of management effectiveness criteria and tracking systems. The position will also manage and take the lead in the strengthening of the SGP on-line database system. At the global level, the programme will be better equipped to monitor results and ensure adaptive management, as well as to report to donors, partners and stakeholders through annual and thematic reports, while also building capacity of SGP country teams for effective design, management and monitoring of portfolios, projects and activities.

The M&E and RBM Specialist will work as a core member of the Central Programme Management Team (CPMT), and in addition to their lead technical role for M&E and RBM will also hold responsibility for country programme management and oversight for SGP countries.   This will include responsibility for supervision of national staff, country programme management, regional coordination, strengthened M&E, and contribution to knowledge management.

This position is global in nature and based with the SGP HQ team.

Under the overall supervision of the SGP Deputy Global Manager (DGM) and Global Manager (GM), and in collaboration with other CPMT staff, the incumbent will actively support the implementation of the overall programme of work of the SGP and will perform the following specific duties:

1. Results management and Performance measurement (40%)

  • Develop monitoring and evaluation systems to systematically and consistently monitor results and impacts across the entire portfolio of SGP programmes and projects;
  • Ensure quantitative and qualitative global technical results data is aligned with the expected objectives and outcomes of the SGP, and is designed to support adaptive management;
  • Improve SGP monitoring tools and templates to support a nested and streamlined M&E system at the project, country and global level to facilitate reporting on small grants, and thematic, country wide and global results;
  • Develop and/or help facilitate the development of toolkits, guidance documents, resource kits and technical products for SGP country teams as well as grantee-partners and relevant stakeholders as needed, with regard to implementation of community based environment and development grant projects. Provide continuous guidance to SGP country teams to strengthen project level and country level results management.
  • Manage the annual monitoring process to report progress made toward delivering global technical programme/project results and the provision of management support across the global technical portfolio; 
  • Review and verify quality of global technical results data, and develop capacities to measure results. Systematically analyze and interpret SGP results data through established benchmarks which are tracked over time, and compared across geographical/thematic areas;
  • Provide continuous feedback from SGP projects, country programmes, grantee-partners, and other stakeholders to inform management decision-making and improve strategy and performance;
  • Consolidate and analyze the global technical results achieved, and benchmark progress against targets; ensure GEF, UNDP, donor and stakeholder requirements are met, and identify and implement efficiencies in these processes.
  • Support SGP management in the process to strengthen the culture of accountability by developing accountability systems to review and assess the quality of results achieved, such as the development and tracking of management effectiveness indicators; 
  • Coordinate the development of benchmarking systems to track management performance over time, and compare this across technical, geographical areas and other issue areas and systematically discuss with SGP management the findings of such reviews, provide advice on issues that should be addressed;  
  • Analyze and present real-time data on results, impacts, and management performance to senior management, and advise and engage on measures to be taken to address any strategic policy or operational issues identified and ensure their integration into the following year’s work plan;     
Key result:  The SGP is widely recognized for high quality and meaningful quantitative and qualitative technical portfolio results.  Results management, and monitoring and evaluation policies and guidance are streamlined and support a culture of results management, and improve the effectiveness, efficiency and delivery of results.  Results, impacts and management performance are systematically tracked and analyzed to support senior management decision making, policy formulation and adaptive management. All SGP staff and partners are motivated to contribute to a coherent system of results-based reporting and lessons learning at the project, country portfolio, and global levels.

2. Reporting and Information/Data management (20%)

  • Prepare global annual monitoring reports in accordance with internal and external requirements. In coordination with CPMT and SGP country teams gather the results data needed to support the preparation of SGP’s annual reports covering all thematic team results and performance; 
  • Identify synergies and efficiencies in various donor and corporate M&E and reporting requirements to ensure the results reporting provides relevant, reliable and timely information to programme/project boards, GEF, UNDP, donors, global conventions, and other stakeholders as required. 
  • Take the lead in the development and implementation of an information & data quality management strategy for the SGP in collaboration with the relevant SGP country teams, CPMT and UNDP/GEF.
  • Develop and enhance the SGP global database, and on-line system to be practical and friendly, easy to access and use, to meet needs of grassroots stakeholders; explore other innovative reporting and info/data management, given new developments in data and communications technology.
  • In collaboration with the SGP Knowledge Management specialist, ensure that project and country-level results and best practices reach the appropriate global, regional and thematic communities of practice as well as the programme’s grassroots stakeholders; Adapt and/or integrate relevant  information and data management procedures from partner organizations, bilateral donors, and innovative sources of financing, including  linking with GEF focal area and UNDP Strategic Plan indicators, SDGs, as well as application of other tools such as REDD+ standards, Community Based Adaptation (CBA) tools, and others as relevant.
Key result:  SGP results are reported in a timely, efficient, credible and transparent fashion. Information is systematically compiled and utilized for strategic planning and analysis, and reported in accordance with internal and external reporting requirements. SGP global database provides high quality, and user friendly information on projects, programmes and results.

3. Regional oversight and Management of Country Programmes (30%)

  • Provide managerial support and oversight of country programmes within one of SGP’s global regions, including facilitation of the recruitment of SGP national coordinators, review and approval of NSC composition;
  • Perform supervisory functions for SGP National Coordinators’ performance as the CPMT focal point for the assigned region;
  • Advise country programmes on GEF policies, as well as UNDP, UNOPS and donor partners relevant to the programme and their implications on country programme management covering all related technical, policy and operational aspects;
  • Provide assistance and backstopping to SGP country programmes regarding emerging opportunities in partnership development and resource mobilization;
  • Advise SGP country programmes during the preparation and revision of country programme strategies (CPS), and provide feedback on the submission of annual reports;
  • Participate in and contribute to other activities of the SGP CPMT such as strategic planning, oversight of regional portfolios, financial modeling, and review of global programmatic delivery;
  • Undertake select country visits and trouble-shooting missions to monitor and evaluate the successful implementation of SGP country programmes;
  • Lead the organization of SGP regional workshops and preparation of regional reports to donors and partners;
  • Coordinate with relevant UNDP/GEF Regional Team Leaders (RTLs), Regional Technical Advisors (RTAs), and other regional partners.
Key Results:  SGP region-wide country operations are implemented smoothly and efficiently as part of a coherent global programme in coordination with CPMT. National Coordinators are motivated and performing effectively to achieve global portfolio level results and outcomes.

4.  Programme Policy Development, Liaison and Support (10%)

  • Coordinate with UNDP/GEF and GEF Secretariat regarding M&E and RBM requirements pertaining to the SGP;
  • Liaise with the GEF and UNDP Independent Evaluation Office on all strategic and programmatic questions, including country portfolio evaluations, thematic assessments, and results-based management, as and when required;
  • Act as the CPMT focal point for the global evaluation of the SGP as conducted by the GEF and UNDP Independent Evaluation Offices;
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  • Contribute to future SGP replenishment proposal development to the GEF, and facilitate  consultations in the preparation of funding requests and project documents;
  • Develop and tailor reporting systems for SGP community, as well as donors and innovative sources of financing which utilize the SGP as a delivery mechanism, including Satoyama Initiative, Community Based Adaptation and REDD+;
  • Link with the M&E unit and practitioners of relevant programs and projects for lessons learning, exchange of effective methods and practices, and to enhance overall synergy;
  • Develop strategic partnerships for SGP M&E with bilateral donors, foundations, as well as emerging cross-cutting priorities of the GEF to increase programmatic impact and visibility for the SGP;
  • Consolidate experience and lessons learned from M&E of SGP projects, and as relevant similar projects of other programs or agencies, for input into the design by the programme and/or its partners of increasingly relevant and innovative M&E for community-based projects.
  • Contribute to the preparation of analytical reports, and other relevant tasks as delegated by the DGM and GM, taking the lead when requested.
Key Results:  The SGP is widely recognized for its ability to deliver global environmental benefits, contribute to poverty alleviation, and lead to the empowerment of marginalized and vulnerable communities. Improvement in the quality, scope, and impact of SGP partnerships for M&E and results management with relevant organizations at all levels (global, regional and national).

Impact of Results: 

The Monitoring, Evaluation and Results-Based Management Specialist will contribute to the achievement of SGP project, country, regional, and global outcomes  by providing sound, timely and focused support for M&E and Results Based Management to ensure effectiveness and efficiency of SGP. The Specialist will provide guidance and advice and take a leading role in design of a streamlined M&E system to ensure appropriate results reporting and adaptive management at the project, country, regional and global level to meet SGP Operational Phase objectives and targets. S/he will contribute to the generation of greater impacts of SGP through regular provision of guidance and support to country programmes, as well as in the consolidation and dissemination of results and impact. S/he will support efficient region wide management of country programmes and ensure timely country programme delivery and staff supervision. S/he will play a lead role in the development of special partnerships for the SGP as part of the emerging priorities for the GEF, UNDP, and other donor partners, and in relation to community based M&E and RBM initiatives.

 
Competencies

Corporate:

  • Demonstrates integrity and fairness, by modeling the UN/UNDP’s values and ethical standards;
  • Promotes the vision, mission and strategic goals of both GEF SGP, as well as UNDP as the implementing agency of the programme;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional:

Planning and Organization:

  • Develops clear goals that are consistent with agreed strategies;
  • Demonstrated ability to detect, analyze and report on patterns in SGP’s work, particularly in assigned focal and regional areas but across the enterprise as well;
  • Identifies priority activities and assignments;
  • Adjusts priorities as required;
  • Allocates appropriate amount of time and resources or completing work;
  • Foresees risks and allows for contingencies when planning;
  • Monitors and adjusts plans and actions as necessary;
  • Demonstrates high levels of responsiveness, strategic anticipation and nimbleness in advancing SGP’s work.
  • Uses time and other scarce resources efficiently.

Project and Resource Management:

  • Ability to produce high quality outputs and in a timely manner while understanding and anticipating the evolving partner needs;
  • Ability to focus on impact and results for the partner, promoting and demonstrating an ethic of client service;
  • Strong organizational skills;
  • Ability to work independently, produce high quality inputs;
  • Sound judgment, strategic thinking, and the ability to manage competing priorities.

Partnership building and team work:

  • Demonstrated well developed people management skills;
  • Strong ability to manage teams, creating an enabling environment, mentoring and developing staff;
  • Excellent negotiating and networking skills;
  • Demonstrated flexibility to excel in a multi-cultural environment;
  • Demonstrated ability to learn and master new knowledge, information in substantive content areas and in relationships with colleagues;
  • Provides constructive coaching and feedback.

Communications and Advocacy:

  • Ability to write clearly and convincingly, adapting style and content to different audiences and speak clearly and convincingly;
  • Strong presentation skills in meetings with the ability to adapt to different audiences;
  • Strong analytical, research and writing skills with demonstrated ability to think strategically;
  • Strong capacity to communicate clearly and quickly;
  • Strong inter-personal, negotiation and liaison skills.

Technical Competencies:

  • Demonstrated understanding of the physical, biological, social and economic issues related to environmentally sustainable development, ecosystem services and climate change.
  • Demonstrated competence in quantitative and qualitative monitoring systems, analysis and reporting and communications.
  • Sound knowledge of project design, implementation, oversight and supervision.
  • Understanding of the linkages between poverty reduction and environmental management and community driven approaches.
  • Excellent writing and communication skills.
  • Advanced computer and information technology (IT) skills.
  • Excellent skills in database design, development and maintenance for complex global programmes.
  • Demonstrated competence in quantitative and qualitative analysis, including statistical approaches.
  • Demonstrated ability to inform and advise strategic decision-making through the supply of objective information and analysis.

Functional Competencies:

Task Management Skills

  • Produces quality outputs in a timely manner when assigned given tasks.
  • Analyzes problems carefully and logically, leading to fact-based and practical recommendations.
  • Develops creative solutions to particularly challenging situations.

            Partnering and Networking

  • Advocates effectively, engaging others to take action in desired directions.
  • Seeks and applies knowledge information and best practices from within and outside SGP.

            People Skills

  • Recognizes and responds appropriately to the ideas, interests and concerns of others.
  • Respects individual/cultural differences.
  • Utilizes diversity to foster teamwork.
  • Sets clear performance goals and standards; executes responsibilities accordingly.
  • Provides and responds constructively to feedback.
  • Self analyzes performance problems, seeking appropriate direction and support.    

Writing and communication skills

  • Produces high quality reports with excellent writing skills.
  • Communicates effectively to a wide variety of stakeholders including governments, and civil society organisations.
Communicates sensitively and effectively across different constituencies
Education/Experience/Language requirements
  • Masters degree in international development, environmental policy, environmental or ecosystem management, natural or social sciences or information science, public policy, or business administration or related field.
  • Proven track record of excellence in quantitative and qualitative measurement, reporting, analytic and learning system and their application to strategic planning and management; having prior experience at the community level and consolidating results at the country and global levels an asset.
  • A minimum of seven years of progressively more responsible relevant experience in monitoring and evaluation, results management and strategic planning, preferably related to the field of environment and sustainable development;
  • Demonstrated experience in the design, implementation and management of development and environment projects, particularly those working with local communities;
  • Experience with results management, indicator development, monitoring and evaluation;
  • Commitment to team work and to working across disciplines;
  • Strong analytical, writing, communication and advocacy skills;
  • Excellent drafting ability and presentation and communication skills, both oral and written; ability to explain complex issues to GEF, UNDP staff and external partners;
  • IT skills, experience with business systems, information analysis, database and/or portfolio management, and ability to operate on-line web-based applications;
  • Work experience in an international organization, and familiarity with the work of UNDP and the Global Environment Facility, including the Small Grants Programme, an asset;
  • Experience in strategic planning, partnership development, systems analysis, and organization of complex programmes an asset.
  • Excellent verbal and written communication in English is required; spoken and written fluency in French is desirable.  Knowledge of Spanish or other UN official language is also desirable.
Contract type, level and duration

Contract type: Fixed Term
Contract level: ICS-11
Contract duration: 12 months

For more details about United Nations staff contracts, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx

 
Additional Considerations
  • Please note that the closing date is midnight Copenhagen time (CET)
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.


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