Associate Program Manager (Amazon)
In support of the five-year USAID Amazon Promotion of Best Social and Environmental Management Practices (Amazon BMP) project, and under the supervision of the Program Manager, the home office Associate Program Manager (APM) will serve as a central member of the home office project management unit (PMU) in the Environment & Infrastructure division of AECOM International Development (IDEV). The APM helps manage client contracts, supports project field operations, and coordinates home office program activities. The APM supports overall operational, contractual and financial management of the project, and coordination and management of field office operational staff. S/he serves as AECOM’s operational representative to client technical and contracting officers for several projects. The APM may supervise one Program Coordinator, providing guidance, training, and mentorship as part of the PMU or the broader team. In addition, the APM may support business development efforts as necessary. The APM will report to either the Program Manager (PM) or Senior Program Manager (SPM).
Under the project, AECOM provides technical and advisory services, training and research to ensure that development in the Amazon region is done in a way that safeguards natural resources and indigenous rights and cultures, specifically focused on hydropower, oil and gas, roads and mining. From offices in Peru, Colombia and Brazil, AECOM works with key government stakeholders, the private sector and vulnerable populations to reduce environmental impacts of infrastructure and extractive industries in the region.
- Contributes to overall project management from award through closeout, including contractual compliance, financial management, and oversight of project personnel and subcontractors.
- Be familiar with relevant policies and procedures including: US and project host country laws and regulations; AECOM policies and procedures; USAID regulations; and be accountable for project compliance with these laws, regulations, policies, and procedures
- Provide contractual quality assurance, control, and compliance, with guidance from the Contracts Administrator as required.
- Assist with drafting, branding, and archiving project deliverables, including communication pieces like success stories, reports, work plans, etc. established by the contract and sent to the Development Experience Clearinghouse or the Prime Contractor.
- Play a key role in project start-ups and closeouts, including planning, record management, and traveling to the field as appropriate. Oversees disposition of non-expendable equipment and other project assets during closeout.
- Lead recruitment and personnel management of long- and short-term consultants, including development and execution of employment contracts, scopes of work, and collection of all supporting documentation.
- Track and manage subcontract and consultant issues such as period of performance, invoices, etc. May serve as principal AECOM point of contact with U.S. and third country-based subcontractors’ contract representatives as requested. Develops subcontracts, facilitates communication with field and home office project leads, and reviews and approves subcontractor invoices.
- Provide in country support to the field team as needed
- Assist PM/SPM with project financial financial management, including monthly review and approval of field office expenditures, preparing budget modifications, client invoices, and ensuring necessary back up documentation is complete and accurate.
- Plays key role in monitoring projects budgets, and compiling accrual, pipeline, and cost-to-complete reports for both AECOM and clients as necessary.
- Support business development, as required, through research, writing proposal sections, recruitment, partner identification and management, and the development of past-performance and qualifications statements.
- Train, mentor and supervise Project Coordinators (PC), interns (if applicable), and delegate tasks to project team members.
- Proactively engage in self-driven professional development, learning and growth, including taking courses on AECOM University, external training, attending events, developing technical skills, etc.
- 3 years of relevant professional experience providing project support and management, minimum 1 year with the home office of an international development organization.
- Bachelor’s degree in a related field, such as International Relations, Political Science, Government, Economics, Business, or International Development, or relevant work experience required.
- Experience in backstopping USAID projects and extensive knowledge of USAID regulations and policies, (including AIDAR and FAR regulations).
- Experience working on proposal development and business development. Budget development and management skills.
- Strong interpersonal skills, and ability to work independently and in a team
- Strong verbal and written communications skills, including delivering formal and informal presentations and drafting and editing deliverables.
- Attention to detail; good organization and prioritization skills
- Willingness to travel and work overseas up to 25%, sometimes on short notice and to remote and insecure places
- Willingness in managing and mentoring junior level staff
- Intermediate level Spanish language abilities
- Interest in environment, infrastructure, energy and/or water resources management
- Fluency in English. At least intermediate Spanish language abilities. Conversational in Portuguese.
- Advanced degree in relevant field
- Experience living and/or working abroad
- Previous staff management experience
- Fluent Portuguese
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