Senior Technical Editor (Office of Water Programs)

University Enterprises Inc. (UEI)

Sacramento, CA, United States 🇺🇸

Posting Details

Job TitleSenior Technical Editor
Worksite CitySacramento, California
Advertised Salary Range$4,489 – $6,733 per month
TemporaryNo
Length of AppointmentN/A
Hours per weekRegular (full-time) Employee – 40 hours per week (Benefited)
FLSANon-Exempt
Broad Scope and FunctionUniversity Enterprises Inc. (UEI) is seeking a Senior Technical Editor for Office of Water Programs (OWP).The Senior Technical Editor reviews and edits book-length manuscripts of training manuals and collateral materials, as well as documents authored by research engineering staff specializing in water. This position collaborates with other OWP staff, publishing partners, and consultants to determine workflow, editorial scope, task assignments, and delivery dates for manuscripts and other project documents. The Senior Technical Editor works closely with the Technical Publications Manager, Technical Editors, Production Editors, and Consultants to produce error-free work and to complete projects on schedule.
Reporting RelationshipThe position reports to and receives general supervision from the Technical Publications Manager. Provides work direction to student assistants.
Conditions of EmploymentThis is a full-time, non-exempt (eligible for overtime pay), benefited position that is covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.
Work ScheduleSchedule is decided by Technical Publications Manager
Minimum Qualifications1.   Bachelor’s degree in technical writing/editing, journalism, instructional design, or related field; or equivalent combination of education and/or work experience. 2.   Demonstrated knowledge of the mechanics of the English language, including usage, grammar, spelling, and punctuation. Writing, proofreading, and editing skills, including demonstrated ability to review and edit materials for accuracy, consistency, readability, and overall quality. Familiarity with widely used style guides such as the Chicago Manual of Style. 3.   Demonstrated experience with analyzing, editing, and paraphrasing content from publications such as process and procedure manuals, research literature, industry-specific materials, and government documents. Ability to evaluate and organize text for flow and desired reading level. 4.   Demonstrated ability to prioritize work, consistently meet deadlines, and shift between projects with competing schedules. Ability to work independently and as a team member to complete assigned tasks with a high level of quality. 5.   Demonstrated skill in maintaining proactive and ongoing communication and in coordinating tasks with internal and external project team members to ensure completion of connected tasks and to keep projects on schedule. 6.   Demonstrated proficiency with Microsoft Office Suite or equivalent word processing, spreadsheet, email, and internet browser applications. Skilled in preparation of documents or manuscripts for review by other editors, contributors, or peer reviewers. 7.   Knowledge of basic math concepts and ability to check equations for correct units of measurement. 8.   Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.
Preferred QualificationsKnowledge of concepts and vocabulary related to fields of drinking water and wastewater collection, treatment, and distribution; and stormwater management.Experience with Adobe publication and design applications such as FrameMaker, Acrobat, Photoshop, Illustrator, or InDesign; and with screen capture/editing tools such as SnagIt.Experience editing materials for use in high school or post-secondary education.Experience developing technical illustrations, such as figures and infographics, for publications and presentations.
Physical RequirementsSit for extended periods; eye-hand coordination; corrected vision to normal range; use of office equipment including computers, telephones, printers, and scanners.
Working ConditionsWork is performed in an office environment; has contact with staff, campus community, private organizations, and public agencies.
Project DescriptionOWP’s mission is to provide cost-effective solutions for protecting and enhancing water resources, public health, and the environment through training, scientific research, and public education.Our operator training group develops and implements programs and publishes training materials for operators of water treatment plants, water distribution systems, wastewater collection systems, and municipal and industrial wastewater treatment and reclamation facilities. We also offer programs and publications for pretreatment facility inspectors, environmental compliance inspectors, and utility managers. All training is offered as distance learning, using correspondence, video, or computer-based formats with opportunities to earn continuing education and contact hours for operators, supervisors, managers, and administrators.Research group engineers and scientists perform and manage research efforts focused on characterizing water quality issues, including developing and testing methods to improve water quality. Our staff also provides technical, managerial, and financial capacity building to disadvantaged communities and programs serving them. Our researchers offer technical advice on water policy issues, assist in watershed planning, and perform modeling, data analysis, and cost assessments to help both the public and private sectors make informed decisions based on accurate information and good science.

Job Duties

Job Duty1. Under limited supervision, uses advanced technical editing and proofreading skills to analyze, organize, and edit drafts written by OWP staff and consultants to produce technical training materials, contract/grant reports, software user guides, outreach and training materials, online content, and other project deliverables. Identifies tasks and develops project schedules.
Job Duty2.  With increasing levels of responsibility, prepares manuscripts of water/wastewater operator training manuals for print production. Primary tasks include:a)  Working collaboratively and cohesively with other Publications staff to deliver new editions and other project assignments within established deadlines.b)  Evaluating and proposing the deletion, addition, and reorganization of topics within manuals and manual sets. Preparing errata for future editions.c)  Integrating consultants’ edits in a consistent voice that conveys complex information easily and accurately. d) Initiating and maintaining communication with OWP staff and consultants to collaborate on manuscript revisions and to schedule deliverables, ensuring the accuracy and timely delivery of finished documents.e) Reviewing accuracy, quality, location, and captioning of graphical elements such as figures, photos, and infographics. Working with internal design staff to revise and develop graphics.f)  Developing and editing question/answer sets that are relevant to stated learning objectives. Reviewing, editing, and creating answer keys and glossary entries.g) Marking instructions to typesetter on page proofs using standard proofreading marks in a clear, concise, and orderly manner.
Job Duty3.  Acts as liaison with content developers; peer reviewers; publishing partners; and OWP design, IT, and other staff. Uses productivity and project management tools to schedule, track, and report on assigned tasks and projects in a detailed and timely manner.
Job Duty4.   Edits and develops exam questions and conducts quality control reviews of the exam question database to ensure accuracy and clarity. Coordinates with other OWP staff to produce and publish course exam materials.
Job Duty5. Acts as a resource specialist on document review and production to define the editorial scope and develop workflow processes to effectively collaborate with OWP staff, publishing partners, content developers, and peer reviewers. Develops and maintains style guides for projects or clients with multiple deliverables requiring a cohesive presentation.
Job Duty6. Interprets and applies copyright laws and procedures within an academic publishing program. Researches and requests permission to use third-party materials (such as text, artwork, and other published assets) in OWP publications. Prepares, distributes, and obtains permission and release documents to secure the rights to use these materials. Works with spreadsheets to document copyright ownership and permission in collaboration with Production Editors.
Job Duty7. Conducts research to accurately edit technical documentation, including lengthy, complex, applied research and scientific documents. Becomes familiar with scientific style guides and technical terminology.
Job Duty8. Reviews and corrects page proofs for annual reports, course catalogs, outreach materials, and other project deliverables. 
Job Duty9.  Performs other related duties, including, but not limited to:
a)  Researching and drafting responses to customer inquiries about training materials in coordination with customer service staff.b)  Participating in project meetings.c)   Cross-training on various duties to provide backup support to other positions within the Publications group.d)   Assisting in the training and development of new Publications staff.e)   Providing work direction to student assistants.
Posting NumberB045F20
Number of Vacancies1
Position End Date (if temporary)
Open Date09/10/2021
Close Date09/24/2021
Open Until FilledNo
Special Instructions SummaryIf you do not include both a cover letter and resume with your application, your application materials will not be considered. Please include your employment history in the “Employment Experience” section of your application in addition to submitting your resume and cover letter.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • UEIJobs Website
    • Interest Card Emails
    • Twitter
    • Indeed
    • Career Fair
    • Campus Career Center
    • LinkedIn
    • Personal Referral
    • Sacramento Bee
    • Careerbuilder
    • Internal Job Posting
    • The WELL hiring expo
    • Other
  2. If other, please specify.(Open Ended Question)
  3. * Do you have a bachelor’s degree from an accredited institution in technical writing/editing, journalism, instructional design, or related field, or an equivalent combination of education and/or work experience?
    • Yes
    • No
  4. * Do you have work experience in analyzing, editing, and paraphrasing content from publications such as process and procedure manuals, research literature, industry-specific materials, and government documents?
    • Yes
    • No
  5. * Please describe your experience in analyzing, editing, and paraphrasing content from publications.(Open Ended Question)
  6. * This position requires skill in preparing documents or manuscripts for review by other editors, contributors, or peer reviewers. It also requires knowledge of the mechanics of the English language (including usage, grammar, spelling, and punctuation) with strong writing, proofreading, and editing skills (including demonstrated ability to review and edit materials for accuracy, consistency, readability, and overall quality). Please tell us about your education or work background which clearly demonstrates these skills and abilities.(Open Ended Question)
  7. * Summarize your project management experience, including coordination of tasks with internal and external team members to keep project schedules on track.(Open Ended Question)
  8. * Do you have knowledge of concepts and vocabulary related to fields of drinking water and wastewater collection, treatment, and distribution; and stormwater management? (This is preferred, but not required.)
    • Yes
    • No
  9. * Do you have experience with Adobe publication and design applications, such as FrameMaker, Acrobat, Photoshop, Illustrator, or InDesign, and experience with screen capture/editing tools such as SnagIt? (This is preferred but not required for this position.)
    • Yes
    • No
  10. * Do you have experience developing technical illustrations, such as figures and infographics, for publications and presentations? (This is preferred but not required for this position.)
    • Yes
    • No
  11. * Do you have experience editing materials for use in high school or post-secondary education? (This is preferred, but not required.)
    • Yes
    • No

Applicant Documents

Required Documents

  1. Cover Letter
  2. Resume

Optional Documents

  1. Writing Sample
  2. Portfolio
  3. Work Sample
  4. Letter(s) of Recommendation

4 days remaining

Apply by 24 September, 2021

POSITION TYPE

EXPERIENCE-LEVEL

DEGREE REQUIRED