Senior Programme Management Officer
Appointment against this position is for an initial period of one year with possible extension, subject to project funding availability. Staff members of the United Nations Secretariat must fulfill the lateral move(s) requirements, or geographical to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral or geographical move(s) in their Personal History Profile (PHP) and cover note. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through Inspira "Need Help?" link.
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environment agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP’s Ecosystem Division works with international and national partners, providing technical assistance and capacity development for the implementation of environmental policy and strengthening the environmental management capacity of developing countries and countries with economies in transition.
UNEP’s Caribbean Regional Coordinating Unit (UNEP CAR/RCU) is the Secretariat for the Caribbean Environment Programme (CEP), which was established in 1981 and which is managed by and for the diverse Caribbean nations and territories. UNEP CAR/RCU is also Secretariat for the Cartagena Convention for the Protection and Development of the Marine Environment in the Wider Caribbean Region (WCR) and its associated Protocols. Implementation of the Convention and its Protocols is supported through the execution by UNEP CAR/RCU of regional programmes, projects and activities.
The GEF Full-sized Project “Integrating Water, Land & Ecosystems Management in Caribbean SIDS” (IWEco) aims to contribute to the preservation of Caribbean ecosystems that are of global significance and the sustainability of livelihoods through the application of existing proven technologies and approaches that are appropriate for small island developing states through improved fresh and coastal water resources management, sustainable land management and sustainable forest management that also seek to enhance resilience of socio-ecological systems to the impacts of climate change. UNEP/Ecosystem Division though UNEP CAR/RCU is the main executing agency of GEF IWEco and coordinates the work of several regional partner executing agencies.
This project post is funded and administered under GEF IWEco and will be part of the Project Coordinating Unit for GEF IWEco which will be located in the CAR/RCU of UNEP/DEPI at the Kingston duty station. Under the supervision of the Coordinator UNEP CAR/RCU and in consultation with the UNEP-DEPI/GEF International Waters (IW) Unit and the UNEP GEF Coordination Office, the Regional Project Coordinator (RPC) will have the overall responsibility for the management of the GEF IWEco Project and the work of the PCU.and will perform the following functions:
• Coordinate the preparations for the GEF IWEco Project Inception Workshop and first Project Steering Committee (PSC) meeting; including work programme.
• Ensure that financial allocations and expenditures are in accordance with UN financial rules and regulations; prepare progress and financial reports as required.
• Clear for approval administrative and financial reports, external communications and travel requests.
• Provide guidance and supervise the staff of the Project Coordination Unit (PCU), implementation and timely completion of all activities specified in the Project Document.
• Organize workshops, meetings, field visits including related logistics; provide reports as directed by the PSC.
• In consultation with UNEP CAR/RCU and EHSD, CARPHA, establish, Terms of Reference for Letters of agreement and consultants.
• Monitor the work of the consultants, based on their Terms of Reference, and evaluate the quality of the outputs.
• Provide day-to-day technical inputs into project planning and implementation processes.
• Ensure, as far as practical, full participation of partners and stakeholders in the project, and prepare a strategy for strengthening partner and stakeholder participation; facilitate finalization and distribution of the project outputs and other documents.
• Seek as required direction, and strategic guidance from the PSC regarding project implementation and execution of agreed activities over the entire period of the project
• Prepare as required working documents to be submitted to meetings of the PSC and Regional Technical Advisory Group (RTAG)
• Prepare draft agenda and draft annotated agenda for the PSC and RTAG meetings in accordance with the rules of procedure of those bodies;
• Ensure that all discussion and information documents for meetings of the PSC and RTAG are prepared and distributed in a timely manner and in accordance with the rules of procedure for those bodies.
• Represent the IWECo Project at meetings organized by other organizations and programmes, when these are deemed relevant to and, or in support of the project.
• Oversee the allocation of funds in accordance with UN Regulations and the directions of the Project Steering Committee.
• Prepare in close consultations with all partners and executing agencies the annual PIR reports for transmission to the GEF.
• Assist the Evaluation and Oversight Unit as required in arrangements for the terminal evaluation.
PROFESSIONALISM: programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understands the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.
TEAMWORK:: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently
LEADERSHIP: Provides leadership to the programmes: Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support, takes responsibility for incorporating gender perspectives and ensuring the equal participation of
women and men in all areas of work.
Advanced University degree (Masters or equivalent) from a recognized institution in environmental management, environmental sciences, marine/water science or related fields. A first level university degree in combination with two years of additional qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of ten (10) years of working experience, five of which should be in the management or coordination of international, regional or national projects related to the environment; Knowledge of the UN system and procedures preferred; Efficiency, competence and integrity as well as negotiating skills, tact and diplomacy are essential. Experience with management of GEF funded projects will be an asset. Experience in marine or water related field is highly desired.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of Spanish is desirable.
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
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